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Electronic Classroom Instructor Guidelines

Facilities > Classrooms > Electronic Classroom Instructor Guidelines

Welcome to the Electronic Classrooms Project. CUIT, Facilities and the Registrar are proud to offer these renovated and updated classrooms to Columbia instructors. Any department may use the Electronic Classrooms for registered, credit classes. The delicate and expensive nature of equipment in the Electronic Classrooms has compelled CUIT to establish a policy regarding use and access to the Electronic Classrooms. This policy addresses the following issues:
  • Training
  • Access privileges
  • Security of the equipment
  • Food and drinks
  • Enforcement of rules
  • Reporting problems
  • Key return
Due to security upgrades a key is not required for a majority of the podiums. The following keys are the only keys that are still needed for specified equipment use. Along with the key is the pick up location. The helpdesk is open between 10am and 6pm M-F.
  • 209 Havemeyer slide projector cabinets (202 Philosophy helpdesk)
  • 417 IAB Altschul auditorium slide projectors (please contact the e-rooms emergency line at x4-3633 for this key)
  • 301 Pupin microphone cabinet (202 Philosophy helpdesk)
  • 833 Mudd podium (202 Philosophy helpdesk)
  • 318 and 509 Hamilton cart (202 Philosophy helpdesk)
  • 301m Fayweather cart (202 Philosophy helpdesk)
  • 614 Schermerhorn slide projector cabinet (202 Philosophy helpdesk)
1. Training
  1. Instructors who reserve an electronic classroom must agree to complete training before keys will be issued for equipment use (See 2. Access, below). If an instructor has a room reserved for the use of one particular type of equipment, s/he must not attempt to use any of the other equipment without first notifying CUIT staff and being trained.
  2. An instructor will not allow a teaching assistant (TA) to use the equipment unless they have informed CUIT and the TA undergoes training as well. A professor will be responsible for all actions of his/her designated TA.
2. Access
  1. Instructors are issued a key or card swipe access to the locked cabinets containing the multimedia gear. (In the remainder of this document, "key" will also signify card swipe access where appropriate). In addition, an instructor may designate one TA to open and close the room in lieu of himself/herself (you must inform CUIT first).
  2. An Instructor or TA may not duplicate and/or distribute to unauthorized persons any keys to equipment cabinets/closets.
  3. When there is a class immediately following another class, it is the responsibility of the instructor or TA of the first class to either lock up equipment or transfer responsibility for the equipment to the next instructor or TA of the second class.
  4. The keys must be returned to CUIT at the end of the semester unless the same classroom is to be used the following semester in the same academic year. If a key is lost or stolen at anytime, report it immediately to CUIT.
  5. An instructor or TA may not make use of the equipment outside his class schedule unless he or she informs CUIT staff and follows proper scheduling procedures. Reservation policies and requirements are available through CUIT or the office of the Registrar.
3. Security of Equipment
  1. All equipment is physically secured and attached to alarm systems. Please do not attempt to disengage any security systems.
  2. The instructor or TA is responsible for unlocking the equipment cabinet/closet at the beginning of a class session and locking cabinet/closet at the end. The instructor or TA should also return portable equipment such as rolling carts or remote control units to the cabinet at the end of each class session.
  3. No equipment may be removed from the room under any circumstance (except for portable carts, which should not be removed from the designated floor for use and storage). Only CUIT staff assigned responsibility for the room may remove equipment.
4. Food and Drink
  1. The electronic gear in these rooms is very sensitive to moisture and foreign substances. The physical spaces have been renovated as well. It is very difficult to replace broken gear in a timely fashion. New carpet and furniture will not be replaced if stained with coffee or other liquids. In an effort to keep these classrooms functional and sound, food and drinks are not allowed in any Electronic Classroom. Instructor support with regards to this policy would be greatly appreciated.
5. Enforcement
  1. Violations include:
    1. Sharing keys with anyone besides the designated TA.
    2. Not properly securing the equipment at the end of class.
    3. Accessing the equipment for non-instructional purposes or accessing equipment for which one has not received training or without reserving the equipment.
  2. Actions that will be taken:
    1. Violations will be reported to the department Chairperson and the School's respective dean.
    2. CUIT and the Registrar will review each case and take appropriate action regarding continued room and equipment access.
6. Reporting Problems
  1. Equipment malfunctions or discrepancies must be immediately reported to the CUIT staff.
    1. Office Phone 854-3633.
    2. Paging via email: erooms-pager@columbia.edu
  2. Report classroom difficulties such as power outage, light flickers, no chalk, or cleaning to facilities management at classrooms@columbia.edu
  3. Report network problems to the CUIT helpline at 854-1919.
7. Key Return

All keys must be returned to the following address after the last class of the semester via campus mail, taped to a sheet of paper with your name on it:
CUIT
202 Philosophy Hall
1150 Amsterdam Avenue
Mailcode 4926