EDS has a Colortrac 5480e scanner which has been acquired primarily, but not exclusively, for use with maps. The policy governing use of the scanner and the technical specifications for materials to be scanned are outlined here. If you have any questions, please send an email to eds@columbia.edu.
Scanning use policy
Only trained staff are allowed to use the scanner and scanning work station.
Only current Columbia University affiliates will be allowed to request scanned documents.
There will be a limit of three documents per 48 hours imposed on the number of maps or drawings an individual or group of individuals can have scanned at a single time.
Materials smaller or equal to A3 paper size (11.69 x 16.54in or 29.7 x 42cm) will not be scanned in EDS but can be scanned in Avery Library, see the Avery Library General Introduction page for more information.
Turnaround time for scanned materials will be 24-48 hours depending on number of requests at a single time and staffing constraints.
Although we do scan materials other than maps, the work is done only when there are no other demands on our staff time.
The scanner is to be used solely for materials necessary for study, teaching, or research.
Persons requesting a scan are responsible for any copyright restrictions associated with their materials. Please be aware of these and make proper arrangements with the publisher depending on your intended use.
Staff will assess the materials to be scanned to ensure that they meet the specifications outlined below.
Prompt pick up of scanned materials is expected as EDS has limited storage space.
Technical specifications for materials to be scanned
The Colortrac 5480e is a sheet scanner so materials must be single sheet (no bound volumes) with a maximum width of 54 inches and a minimum size being larger than 11"x17" (refer below for what choices patrons have for scanning smaller items).
The scanner can handle documents with a thickness up to 12mm including items mounted on rigid foamboard, cardboard, or plastic. Laminated items should scan without problems. Very thin tissue-like paper cannot be a scanned unless mounted on poster board with all edges secure.
Originals created using charcoal, pencil, or pastels must have a coating of fixative.
Materials need to be in good condition particularly the edges. If materials are too brittle, crumpled. torn, or contain materials that can damage the scanner, staff can refuse to scan the item(s).
Persons requesting a scan must provide any materials and do any work necessary to prepare the document for scanning.
Disclaimer
Scanning is a mechanical process. EDS is not responsible for any damage or loss or materials that might occur during the scanning process or during the time items are held in EDS.
