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Using Mulberry for Windows: The Basics
Mulberry is a program for managing your electronic mail. It supports SSL
(Secure Sockets Layer) security and
to keep your password safe from network snoopers. You should
from the AcIS Mulberry Web page.
This tutorial leads you step-by-step through the basics of using Mulberry
on a Windows computer.
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Mulberry is very flexible and offers many additional preferences that you can
configure aside from those shown here. To access these preferences, click the
Advanced radio button on the upper right. However, you don't need to go
beyond the simple settings shown in the screen above to use Mulberry for basic
- Start Mulberry, making sure that you have an active network connection
(dial-up or Ethernet). Once Mulberry starts up, the User ID & Password
dialog box will appear. Enter your User ID (UNI) and password, and then
- Select Preferences from the File menu. Select the Accounts
tab and click the Advanced radio button on the right.
- Select Columbia SMTP from the Account drop-down menu.
- Enter your User ID (UNI) in the User field and select the option
Save User ID.
- Click the Simple radio button on the right side of the window.
- Enter your name in the Real Name field, as shown in the example screen below.
If nobody else will be using your copy of Mulberry, it is safe to check
Save User ID. However, it is strongly recommended that you NOT check
If you often run Mulberry in disconnected mode (in which you aren't connected
to CUNIX), you might prefer to uncheck Login at Startup.
- Click OK.
Tip: You can also set Mulberry to add a signature file at the
bottom of each message you send by clicking on the Signature button in
the Preferences window and then entering the desired text.
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Viewing Messages and Folders
Upon logging in to Mulberry, you will see the main window displayed.
The main window is divided into the following three sections, or panes:
- The left side of the main window allows you to view your folders
and your address book. To view your folders, just click the plus sign (+)
next to the name of a folder type (e.g., Subscribed, Entire Hierarchy).
To view your address book, click the Contacts tab.
- The right side of the main window contains the message index and
message preview panes. To preview a message, just click on the mail
message so that it is highlighted. The contents and header of the
message will be displayed automatically in the lower pane.
- The bottom pane allows you to preview a message without actually opening
it. To display the Preview window (if it is not already displayed), click
Show Preview from the Window menu. To close the Preview window, select
Hide Preview. Additional message previewing options are available
Tip: You can resize these panes at any time and make those resize
changes permanent by selecting Save Default Window from the Window menu.
Opening and Closing Folders
To open a folder, just click on the folder name. Each folder you open has
a corresponding tab, as shown for the INBOX folder above. You can have multiple
folders open at any given time. You can easily display the list of messages in
any folder you've opened by simply clicking on the appropriate tab. To close
a folder, click on the tab for that folder and then click the X
located at the far right of the folder tab.
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Sending a Message
You will learn to send e-mail with Mulberry by sending yourself a test message.
- Select New Message from the File menu or click Draft
from the toolbar. The Draft window will open.
- Type your own e-mail address in the To field (e.g., email@example.com).
Tip: If you type someone's last name in any of the address fields,
Mulberry will do a lookup in the Columbia directory, and either fill in the
full name and email address if found or provide you with a list of names from
which you can choose. If the name you type is too common, Mulberry will tell
you there are too many choices to display, and you'll have to enter the person's
email address manually.
- Enter text in the Subject field that will identify the topic of your
message accurately and concisely. Test is a good choice in this case.
- Type your message in the composition area.
- Click the Send button to send your message.
It may take a few minutes for the message to arrive in your inbox. If you try
to retrieve it and get a message that you have no new mail, wait a few more
minutes and try again.
- Mulberry allows you to store a copy of any message you send
in any mail folder you choose.
- In any new message window, simply choose a mail folder from the Copy to
drop-down menu just below the Subject line.
- In case you were wondering, the Send icon is a British mailbox.
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Retrieving and Reading a Message
Tips: Mulberry lets you to go from one message to the next in
two different ways:
- Select Check Mail from the Mailbox menu (Note:
You must have the Inbox selected).
- Double-click on the test message to open it in a new message window and
display its contents.
- Every time you want to open another message, you can go to the message
index (list of messages) and double-click the message. Doing this allows you
to have more than one message open at a time (Mulberry opens separate windows
for each message), but you will need to remember to close each message
- With any message open, you can click the Next or Prev
in the upper right of the message window to display the next or previous
message in the same message window. However, you won't be able to have
more than one message open at a time. (Clicking the trashcan icon located
to the left of the triangles will mark the message for deletion and will then
open the next message in the same message window.)
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Replying to a Message
Now you will reply to the message you sent yourself.
- With your test message displayed on the screen, click the
- Mulberry will open a Reply To dialog box so you can choose to whom
you want to send your reply. Click the little diamond in the To column next
to your own e-mail address to reply to yourself, the sender of the message.
Tip: If you hold down the Alt key while clicking on Reply,
you can avoid the Reply To dialog box and send the reply only to the sender.
- Click the Create Reply button to open a composition window. The
original message will appear on the screen, with room at the top for you to
type your reply. Click Send when you're ready to send the reply.
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Saving a Message to Your Local Hard Drive
Your copy of Mulberry has been pre-configured to allow you to save mail
messages on your local hard drive. In the Servers pane, which lists
your mailboxes, you will see a Local Mail listing that holds your local
- To create a mail folder on your hard drive, click on Local Mail
in the folder list and then select Create from the Mailbox menu.
A Create Mailbox dialog box will open.
- Enter a descriptive name for the mailbox (such as My Mailbox in the
example below) to identify the mail you want to save. Be sure that
Local Mail appears in the in Account box.
- Click OK. The folder will appear under Local Mail in the
- To move a message from your IMAP collection (mail stored on CUNIX) to
a local folder, drag the message from the open INBOX window (or other
folder) to the local mail folder you created. You can also select the message,
choose Move to Mailbox from the Message menu, then select
Local Mail and then select a destination mailbox.
- Click the mailbox name in Local Mail to open that mailbox and
display the message you just moved.
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Deleting a Message
Now you will learn how to delete messages. It is important to remember to
delete messages, because if you allow your INBOX (or other mail folders stored
on CUNIX, where IMAP stores them) to continue to grow, you will exceed your
space quota and be unable to access your email.
Note: It is important to remember to purge mail marked for deletion.
This will help keep your quota usage within the limit allotted to you.
When you go over your allotted disk space on CUNIX, mail delivery will be
interrupted (you won't receive your email) because there won't be sufficient
space available in which to move your new mail.
- Close any message windows you may have opened so that you once again
see the message list from your INBOX.
- Select the test message by clicking on it once.
- Click the Delete button at the top of the screen. You will see a red X
appear over the small icon to the right of the message number, and the message
information will be crossed out. This indicates that the message is
marked for deletion. However, the message has not yet been
- To delete the message from your INBOX permanently, select that message
and then click the Expunge button. To stop the message from being
marked for deletion, click Undelete. Keep in mind that you can
undelete a message BEFORE you expunge it, but not after.
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Working with Attachments
Attachments are files that you can send along with email messages.
Sending an Attachment
Before you send an attachment, you should make sure that the recipient(s)
are using a mail program that can handle attachments and that they have software
capable of opening the file you're sending.
You can attach files from any draft (message composition) window.
- Open a new message window by clicking the Draft button, then fill
in the To and Subject fields. It is also helpful to add an
explanation of the file in the message body.
- Click the Attach button, and then select the file you want to
attach from the list of your computer's files which appears. Click Open
to attach the selected file to the message.
- You will see a number appear in the Parts box in the mail header.
If you click on the triangle to the left of Parts, you will see a
"text/plain" part (representing the message body), and then the attachment
itself, with the file type and file name listed (for example, "application/msword"
and "myfile.doc", respectively, as shown in the above example).
- Click Send.
Opening an Attachment
You can tell if a message contains a file attachment if a binder clip icon
appears in the message header, as shown in the example header below.
When you open a mail message with an attachment, you will see information
about the attachment, such as the file name, the file size, and the file type.
Tip: File attachments sometimes contain computer viruses, so it
is recommended that you first save file attachments to your computer before
you open them. You should also make sure that file system realtime virus protection is
turned on in your antivirus program
(such as Symantic AntiVirus)
so your file can be scanned for computer viruses when you open the file.
Tip: If you receive a message with a large attachment, you may want
to copy the attachment to your local hard drive and then delete it from CUNIX to
avoid filling up your CUNIX space.
- Double-click on the message with the attachment to open the message.
- Click on the triangle to the left of Parts in the message header
and to display the file attachment. If the attachment is plain text, Mulberry
will display the file in the message contents pane.
- Right-click on the filename and then select Extract Parts.
- In the Save As window, select the location on your hard drive where you
want to save the file. Enter a new filename if necessary.
- Click Save. A dialog box will appear asking if you would like to
open the file. Click Yes to open the file now or No to open the
file at a later time.
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For Further Information
For more information, check out the following:
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