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Software > askCUIT > Netscape >
Using Netscape 7 Mail: The Basics
Getting Started
If you have not yet installed and configured
Netscape 7 for use at Columbia, please go to the Columbia software download
section before proceeding.
To access your mail using Netscape, select Mail & Newsgroups
from the Window menu.
You will see three sets of folders in the mail folders list:
Columbia IMAP, which contains your Inbox and other messages
stored in your CUNIX account such as sent-mail; Local Folders,
which contains the messages you choose to store on your
computerbSending an Attachment s hard drive; and
news.columbia.edu, Columbia's Usenet news server. When you
click on a mail folder in the list on the left, the messages in that
folder will appear in the message list on the right. When you click on
a message header in the message list, the contents of the message will
appear in the message pane below.
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Sending a Message
You will learn to send email with Netscape Mail by sending a
message to yourself.
- Select New Message from the Message menu or click
Compose.
- Type your own email address in the To: field.
Tip: To send email to someone within Columbia, you only need to use
the recipient's account ID (without the @columbia.edu). To send
mail to someone outside Columbia, or for someone from outside Columbia
to send mail to you, a complete email address must be used (e.g.,
abc123@aol.com).
- Enter something in the Subject: field that will identify the topic
of your message accurately and concisely. Test would be a good
choice here.
- Type a message in the composition area and click the Send
icon in the toolbar. If this is the first message you've sent during
this session, you'll be prompted for your password. You will see a
Sending Messages progress box as Netscape sends your
message. When it disappears, your message has been sent.
Tip: Copies of all of the messages you send will be saved to your
sent-mail folder if you've configured Netscape to do this
automatically. If you prefer to choose whether to save a copy of each
message individual, you can put your own email address in the cc field
of any message of which you want to receive a copy.
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Checking for New Mail
It will take a few minutes for the message to arrive in your inbox. If
you try to retrieve it and get a message that you have no new mail,
wait a few more minutes and try again. To check for new mail manually,
either:
- Click the Get Msgs icon in the Mail Toolbar, or
- select Get New Messages from the File menu.
Netscape will retrieve your new messages and add them to the
Message List.
Tip: Netscape will check for new mail automatically at whatever
interval you have indicated in your Mail & Newsgroup Account
settings. If you get impatient, you can check manually whenever you
want by following the steps listed above.
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Reading a Message
To read the test message you sent yourself, single-click on it in
the message list to display it in the message preview pane.
Tip: To view a message in its own larger window instead of in the
message preview pane, double-click on it instead of single-clicking.
Tip: You must have an active network connection to view a message
that is stored on the mail server (Columbia IMAP). You do not need an
active network connection to view messages stored in mail folders on
your local hard drive.
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Replying to a Message
Now you will reply to the test message you sent yourself.
- With your test message displayed, click either Reply (reply
to just the sender) or Reply All (reply to the sender plus
anyone cc'ed) in the Mail Toolbar. Netscape will open a new message
composition window. The sender's email address and subject heading (in
this case, your own email address and Test) are filled
in automatically.
- Type a response to your test message in the message composition
area and click Send in the Mail Toolbar.
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Creating Mail Folders
To create a mail folder on your hard drive...
select Local
Folders from the mail folders list and select New -->
Folder from the File menu. Type a name for the new mail folder and
make sure Local Folders shows up in the Create as a
subfolder of box. Then click OK.
To create a mail folder in your Columbia IMAP space...
select Columbia IMAP from the mail folders list and select
New --> Folder from the File menu. Type a name for the new mail
folder and make sure Columbia IMAP shows up in the Create as
a subfolder of box. Then click OK.
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Moving Messages Between Folders
- Select the message you want to copy or move.
- Select either Move or Copy from the Message menu,
and then select the mail folder to which you want to move or copy the
message.
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Deleting a Message
Now you will learn how to delete messages that you no longer need. It
is very important to remember to do this, because if you allow your
Inbox (or other mail folders stored on CUNIX, where IMAP stores them)
to continue to grow, you will exceed your space quota and be unable to
access your email.
- Close any open message windows so that you see the Message List
from your Inbox.
- Select your test message by clicking on it once.
- To mark the message for deletion, click the Delete icon in
the Mail toolbar. Since this message is stored on CUNIX, you will see
a red X appear over the small icon at the left end of the message
header in the Message List. This indicates that the message is marked
for deletion.
- To expunge the message (delete it permanently), select Compact
Folders from the File menu.
Tip: If you delete a message from a folder stored locally, the message
will be moved to the folder called Trash, also stored
locally. To delete the message permanently, select Empty Trash
from the File menu.
If you have configured Netscape to move deleted messages to the
Trash instead of just marking them for deletion, you will need to
empty the Trash regularly (select Empty Trash from the File
menu) unless you have Netscape configured to do this automatically
whenever you quit.
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Working with Attachments
Attachments are files that you can send along with email
messages.
Sending an Attachment
Before you send email that has an attachment, you should
find out whether the recipient uses a mail program that can accept
attachments and whether the recipient has software capable of opening
the file you're sending. You also need to be aware of mail system
restrictions on the size of attachments. (AcIS restricts messages to
10MB each.)
You can attach files from any Compose window.
- In a Compose window, fill in the To: field and a Subject. It is also
helpful to add an explanation of what the attachment is in the message
body.
- From the File menu select Attach File or Attach Web
Page. (Alternatively you can click the Attach icon in the
Toolbar if you want to attach a file rather than a Web page.) A dialog
box is displayed.
- If you chose Attach File in the previous step, select the
file you want to attach and click Open. If you chose Web
Page, type the URL of the page you want to attach and click
OK. The attachment's icon and name (or URL) will appear in the
Attachments pane of the Compose window.
- Click the Send icon in the Toolbar.
Opening and Saving Attachments
- Double-click the message header of a message with an
attachment. Attachments of some types may open automatically in the
message body (some images), or in a Netscape browser window (Web
pages).
- If the attachment doesn't open automatically, check the
Attachments section.
- Double-click the name of the file attachment. If your computer can
determine what kind of file the attachment is (e.g. Microsoft Word),
it will give you the option of opening it in Word or saving it on your
local hard drive (after which you can open it with an appropriate
program).
Tip: If you receive messages with large attachments, you can avoid
filling up your CUNIX space by moving them to your local hard drive.
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