Change Order Policy

Policy Statement

Changes in a previously issued Purchase Order (PO) should be made by use of a Change Order.

Reasons for the Policy

Payment amounts should ultimately match Purchase Order amounts, within a reasonable tolerance. Above that tolerance a change order is required.

Primary Guidance To Which This Policy Responds

This policy is informed by Generally Accepted Accounting Principles and best practices for internal controls.

Responsible University Office & Officer

Responsible University Office: Purchasing
Responsible University Officer: Vice President for Procurement Services

Revision History

This policy replaces the policy on Change Orders located in the Purchasing Policies and Procedure Guidelines (Chapter VII), dated August 12, 2004

Who Is Governed By This Policy

This policy applies to everyone working at the University, or working on behalf of the University, who manages any aspect of purchasing activity with University funds

Who Should Know This Policy

Administrators in schools and departments who have primary responsibility for purchasing have a particular obligation to be familiar with the requirements outlined in this policy