Choice of Purchasing Mechanism and Use of Purchase Orders

Policy Statement

The following provides policy guidance to faculty, staff, students and others with respect to the use of Purchase Orders and other mechanisms to purchase goods and services on the University's behalf for business purposes.

Reason for the Policy

The policy ensures that those responsible for purchasing goods and services with University funds utilize the most appropriate mechanism to do so. The policy is designed to maximize the efficiency and convenience of the purchasing process, consistent with good business practices and in full compliance with all applicable federal regulations.

Primary Guidance to Which This Policy Respoinds

This policy responds to all applicable Federal procurement laws and regulations, including but not limited to OMB Circular A-110 and the Federal Acquisition Regulation (FAR). For a complete listing of purchasing policies that incorporate additional information and links to these federal regulations, see Purchasing.

Responsible University Office

The Purchasing Office, in close coordination with Accounts Payable, Treasury and the Controller’s office.

Revision History

This policy supersedes the following sections of the University Purchasing Guidelines:

Superseded Section No.	Superseded Section Heading
10.07	Check Requests
8.11	Contract/Purchase Order Administration
7.04	Contract Purchase Order
4.02	Delegation of Authority to Departments
4.07	Departmental Authority to Purchase
7.02	EZPO
7.03	Purchase Order
10.01	Purchase Orders Not Required, Purchase Orders, Honoraria
Appendix 6	Delegation Of Authority To Departments For Small Purchases

Who is Governed by This Policy

This policy governs all purchases of goods and services by the University.

Who Should Know This Policy

All University employees or others responsible for any aspect of purchasing goods and services on behalf of the University should be familiar with and guided by this policy.