Change Order - Cancellation or Modification of Order (7.05)

Requisition and Ordering Documents

Change Order--Cancellation or Modification of Order (7.05)

A. Definition

Changes in a previously issued Purchase Order or Contract Purchase Order can be made by a Change Order. Changes may refer to price, quantities ordered, terms and conditions, delivery point, delivery time or other term. As a result of these or any other changes, the accounting information may also have to be altered.

B. Change Orders For Central Office Purchases Issued by Purchasing Office

Any change order for a Central Office Purchase must be issued by the Purchasing Office. The Department must submit a "Request for Change Order." The Request for Change Order Form and instructions for its use are available on the Purchasing Website. Change Orders are not required for FAS payment corrections. To correct an open encumbrance for orders that were received and paid for, send the check numbers and dates to Accounts Payable. FAS expense corrections should be done by journal entries through FFE.