Contract Purchase Order (7.04)

Requisition and Ordering Documents

A Contract Purchase Order is a purchase order that provides for the lease, lease-purchase, equipment maintenance/service, long term rental of equipment, software licensing agreements and blanket orders for restricted commodities such as radioactive materials, animals, narcotics, or alcohol, for a period of time, usually for one (1) year or more.

A Contract Purchase Order in excess of $25,000 may be requested against a University-wide Purchasing Agreement when the department knows it will be ordering a variety of items, but has not determined specific quantities or delivery dates at the time the order is created. The order must include a ?not to exceed? dollar value for the total amount of the order as well as the specific term of the order. Individual orders are then delivered on request and invoiced against the contract purchase order number. The term is usually one year.

Requests for Contract Purchase Orders for other than University-wide Purchasing Agreement vendors will be processed in excess of $5,000 and must include a listing of approximate quantities and items so that the Purchasing Office may solicit bids.