Columbia University Bach Society


CONSTITUTION OF THE BACH SOCIETY OF COLUMBIA UNIVERSITY

Preamble | Name | Purpose | Membership | Meetings and Rehearsals | Officers |
Elections, Appointments & Removal of Officers | Amending the Constitution | Ratifying the Constitution | Amendments (important!) |


PREAMBLE

We, the undergraduate students of Columbia University, establish this Society under the authority of the present constitution in order to preserve and advance the works of Johann Sebastian Bach and, more generally, the music of the High Baroque and Classical Periods of Western Music at Columbia University.

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ARTICLE I—NAME

Section 1. The name of this organization shall be “The Bach Society of Columbia
University,” hereafter referred to as the “Bach Society.”

Section 2. The elected officers of the Bach Society shall constitute the Executive Board of the Bach Society, hereafter referred to as the “Executive Board.”

Section 3. This organization may also be referred to as the “Columbia Bach Society.”

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ARTICLE II—PURPOSE

Section 1. The principal purpose of this organization shall be the preservation and advancement of the works of Johann Sebastian Bach and the music of the High Baroque and Classical Periods of Western Music through a series of concerts at Columbia University by student musicians and other related activities. Moreover, the Bach Society shall foster musical life among students at Columbia University.

Section 2. The Executive Board of the Bach Society shall direct the activities of the society through the selection of repertoire, preparation for concerts, coordination of rehearsals, management of finances, and establishment of relations with the Columbia University community.

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ARTICLE III—MEMBERSHIP

Section 1. A simple majority of the general membership of the Bach Society must be comprised of full-time registered undergraduate students of Columbia University.

Section 2. Membership in the Bach Society is open to all members of Columbia University community, in all divisions and schools, who have an interest in the music of Johann Sebastian Bach, the High Baroque, and the Classical Periods.

Membership in the performance ensembles of the Bach Society shall be restricted to those musicians who have successfully passed an audition.

Section 4. The responsibilities of membership in the Bach Society include timely and punctual attendance at scheduled rehearsals, assistance at concerts and other events sponsored by the Bach Society, and individual preparation of repertoire prior to rehearsals.

Section 5. Membership in the Bach Society may be revoked by the President, with a majority vote of the Executive Board, for reasons which include, but are not limited to, unexcused absences from regular meetings of the Bach Society, including concerts.

Section 6. Membership in the performance ensembles of the Bach Society may be unilaterally revoked by the Music Director or President if a member in such a performance ensemble is absent for more than three rehearsals or is absent from a dress rehearsal or concert without prior notification.

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ARTICLE IV—MEETINGS AND REHEARSALS

Section 1. The President of the Bach Society shall hold the authority to call meetings of the Executive Board, hereafter be referred to as ???Board meetings.???

Subsection A. Board meetings of the Bach Society shall be held once a week.

Subsection B. Board meetings require the presence of at least one-half of the Executive Board.

Section 2. The Music Director of the Bach Society shall hold the authority to schedule rehearsals of the performance ensembles of the Bach Society, in consultation with the President.

Subsection A. The Music Director shall establish a regular weekly schedule of rehearsals.

Subsection B. The Music Director may include extra rehearsals in the schedule, at the Director’s discretion.

Section 3. Motions for the Bach Society may be introduced at general meetings.

Subsection A. Motions may be introduced by any member of the Bach Society. Motions must receive a second by another member of the Bach Society in order for them to receive consideration by the Executive Board.

Subsection B. Passage of motions requires a simple majority vote of Bach Society members present at the meeting. Abstentions from voting are not permitted.

Subsection C. The President of the Bach Society shall act as the presiding officer during meetings.

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ARTICLE V—OFFICERS

Section 1. The Executive Board of the Bach Society shall consist of the following officers: President, Vice-President, Treasurer, Secretary, and Webmaster. Chorus and Orchestra Managers may be appointed at the discretion of the Executive Board.

Subsection A. The President of the Bach Society is the chief executive officer of the Bach Society. The President shall be responsible for the organization of concerts and events sponsored by the Bach Society, reservations of venues for rehearsals and concerts, and acquisition of scores and parts. The President shall act as the presiding officer at all general meetings of the Bach Society. Moreover, the President shall act as the official representative of the Bach Society to the Columbia University community.

Subsection B. The Vice-President of the Bach Society shall be responsible for the public relations of the Society. The Vice-President shall make all public announcements regarding concerts and events sponsored by the Bach Society. In addition, in the President’s absence, the Vice-President shall act as the presiding officer at general meetings of the Bach Society.

Subsection C. The Treasurer of the Bach Society shall be responsible for all financial matters of the Society. The Treasurer, in consultation with the President, shall construct an annual working budget for the Society. The Treasurer shall be responsible for maintaining all financial records and shall periodically present financial reports to the membership of the Bach Society during Board meetings. The Treasurer shall also be responsible for performing all financial transactions, when required, on behalf of the Society in an efficient and timely manner.

Subsection D. The Secretary of the Bach Society shall record the minutes of Bach Society meetings. The Secretary shall publish the minutes and collect them in a journal, to be presented at the end of the year. The Secretary is also responsible for all publications of the Bach Society, including concert programs, program notes, and articles. The Secretary must also maintain records and history of all motions introduced during Board meetings.

Subsection E. The Music Director for the Bach Society shall be chosen through a two-step process. When a Music Director gives notice to the Executive Board that he or she plans to step down from the position, preliminary interviews will be conducted by the Executive Board to evaluate potential candidates. Once the candidates have been narrowed down, each will be required to conduct a rehearsal for chorus and for orchestra. Finally, the Executive Board will determine the electoral process by which the votes of each member of the Bach Society are counted.

Section 2. The Music Director of the Bach Society shall oversee all performance activities of the performance ensembles of the Bach Society. The Music Director shall select the repertoire for the performance ensembles, in consultation with the Executive Board, and conduct all rehearsals and concerts of the Bach Society. The Music Director may, at his discretion, appoint a designee to conduct the performance ensembles. The Music Director may invite guest artists to perform with the Bach Society. The Music Director has the sole power to organize the hierarchy of the performance ensembles and the sole power to appoint administrative assistants from among members of the performance ensembles.

Section 3. The term of office for the Music Director shall only be terminated according to the wishes of the Music Director and/or the Executive Board.

Section 4. Each officer on the Executive Board of the Bach Society shall have one vote. Only in cases of a tie on motions of the Executive Board, the Music Director shall have the right to break the tie with another vote.

Section 5. The President and Treasurer must be a full-time, registered student of Columbia University

Section 6. No single member of the Bach Society may simultaneously hold the positions of President and Treasurer.

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ARTICLE VI—ELECTIONS, APPOINTMENTS, AND REMOVAL OF OFFICERS

Section 1. Elections for officers of the Bach Society must take place in January. The exact date of the elections shall be determined by a majority vote of the Executive Board.

Section 2. Any member of the Bach Society in good standing may be a candidate for election to the Executive Board.

Section 3. Each member of the Bach Society shall have one vote in elections.

Section 4. The members of the Executive Board may be removed by a unanimous vote of the Executive Board, not including the vote of the member who is being considered for removal.

Subsection A. Removal motions against members of the Executive Board may be raised only in cases where officers have deliberately and consciously disregarded and ignored the responsibilities of the respective offices outlined in Article V, Section 1, or has demonstrated unwillingness, inability, and/or lack of skills needed to fulfill those responsibilities, or has failed to be exemplary members of the Society, or has violated other rules and regulations set forth by Columbia University.

Subsection B. Removal motions may be introduced by any member of the Bach Society in Executive Board meetings.

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ARTICLE VII—AMENDMENTS TO THE CONSTITUTION

Section 1. Motions for amendments to the present constitution may be introduced only by sitting members of the Executive Board during Board meetings.

Section 2. Motions for constitutional amendments may be seconded by any member of the Society.

Section 3. Passage for constitutional amendments requires a two-thirds majority vote of all members of the Bach Society in good standing, including the unanimous vote of the sitting members of the Executive Board.

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AMENDMENTS TO THE CONSTITUTION

Amendment 1: The Election of Executive Board Members

In January, the Executive Board will set a date for elections. Anyone in the Bach Society will be able to run for any position, except for the position of President, who must have served at least one year on the Executive Board. A member may run for more than one position, but may only serve in one position per term. A general meeting of the Bach Society will be held in order for the candidates to make speeches. Elections will be held at the general meeting after the speeches. The elections will be conducted in descending order of the hierarchy of positions. The candidate who receives the most votes will acquire the position. The term of office will be from the election in January to the completion of the following election. No senior may run for a position in the second semester of their senior year. However, seniors may be appointed as advisors to the Executive Board.

Amendment 2: Definition of a General Meeting

Any meeting of the Bach Society for the purpose of voting on any measure must have a quorum of 75% of its current membership present. Any measure must be passed by at least 67% of the assembled body.

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