Columbia University Badminton Club Constitution
Article I. Name of OrganizationThe name of the organization shall be the Columbia University Badminton Club.
Article II. Mission StatementThe mission of this organization is to provide the opportunity for members to play badminton, to develop and improve their skills, and to participate in training and competitive matches in intercollegiate and open tournaments.
Article III. Membership1. Membership is open to all affiliates of Columbia University. This includes students, faculty, staff, alumni, and family members of Columbia University affiliates.
2. All members must pay dues each semester to attend practice. A one‐visit tryout is allowed.
3. All members are expected to follow the club rules and fulfill duties to the club. For example, each member must help set up or clean up the courts after practice. Players who are capable and willing can coach other members on an informal basis.
4. All members are expected to act in a professional and sportsmanlike manner and follow the customs of the club, for example, reserving new shuttlecocks for games only and rotating courts in a timely manner.
Article IV. Meetings1. The club meets regularly during the school year and over the summer for practice. The time and location of club meetings are announced at the beginning of each semester via e‐mail or the website. Any variations to the schedule will be notified in advance through e‐mail.
Article V. Officers1. There shall be four positions on the executive board: President, Vice President, Treasurer, and Secretary.
A. Duties of all officers:
i. On a schedule to be arranged among the officers, at least one officer must be present to open and close each practice session.
ii. Explain club rules and customs to new members.
iii. Watch out and resolve disturbances caused by players.
iv. Recruit and assist in training new members.
v. Work together to submit budget requests to the Club Sports Governing Board. vi. Plan activities and events for the club.
B. The duties of the President and the Vice-President are as follows:
i. Represent the club on the Club Sports Governing Board and act as a liaison.
ii. Request gym time for each semester and summer and email the schedule to all members.
iii. Know the contents of the Club Sports Representative Handbook.
iv. Make sure the club has an up‐to‐date constitution.
v. Maintain equipment supply, including shuttlecocks, racquets, and nets. Order shuttlecocks when the supply is low and order club racquets and nets when needed.
vi. Respond to e‐mail inquiries about the club.
C. The duties of the Treasurer are as follows:
i. Collect dues and waiver/release forms (with the secretary) at the beginning of each semester. Ensure that all members have paid their dues.
ii. Keep records of dues, expenses, donations and receipts.
iii. Meet monthly with the Club Sports Director to ensure the ledger is updated and accurate.
D. The duties of the Secretary are as follows:
i. Work with the treasurer to collect waiver/release forms from all members and submit them to the Club Sports Office.
ii. Maintain a list of all current members of the club and maintain the club mailing list.
iii. E‐mail sudden schedule changes and regular updates to members.
iv. Respond to e‐mail inquiries about the club.
2. There shall also be two non‐executive positions: Team Captain and Webmaster.
A. The duties of the Captain are as follows:
i. Represent the team at all tournaments.
ii. Coordinate registration, transportation and lodging for tournaments.
iii. Coordinate with (if applicable) coaches to develop a strong team.
iv. Develop any interclub matches and make arrangements.
v. Announce tournaments to all members.
B. The duties of the Webmaster are as follows:
i. Develop and maintain the club website.
ii. Post announcements, practice and tournament schedules, tournament results and photos.
3. All executive board positions must be held by full‐time undergraduate students.
4. There must be at least three officers on the executive board.
5. The captain must be a full‐time student in order to represent the club at tournaments.
6. The non‐executive webmaster position can be hold concurrently by officers in the executive board and it should be held by no more than two members.
7. The executive board may create non‐executive positions and committees as needed.
Article VI. Elections1. Elections will take place during the Spring semester in March or April.
2. Members may nominate any member for an executive position, as long as he or she meets the requirements for that position. All present members may vote. The candidate with the most votes wins the position. The executive board will break ties.
3. The newly elected executive board will assume position the following year, but will begin working with the current executive board.
4. Any member may assume a non‐executive position with the approval of the executive board.
5. If a position is vacant, the executive board may appoint an interim officer to serve until the next election.
Article VII. Funds1. The budget shall be allocated along the following guidelines: equipment, tournament registration fees, transportation and lodging for tournaments, and a coaching stipend (upon approval of the Club Sports Office).
Article VIII. Coaching1. The coach will serve as a volunteer or paid employee to the club.
2. The club may pay or grant the coach a stipend at the end of the year with the approval from the Club Sports Office.
3. If necessary, there may be an assistant coach with the same duties and privileges as the head coach.