I.                   Event coordinator

a.       Call for volunteers for each serving team

b.      Confirm with serving members if they can serve

c.       Arrange task assignment and explain the tasks to each team leader

d.      For any changes, find the replacement

e.       Monitor and check with each team leader for progress report

f.        Conduct a brief meeting for a final check with task completion

g.       Solve problems and answer questions before and during the event

h.       Participate in evaluation with coworkers if needed

II.                Others positions in special events, e.g. gospel meetings

         For all team leaders: clarify the team tasks to team members and arrange them specific task                   assignments if needed with training and guidance.

a.      Emcee

                                                               i.      Announce and do time control by following tentative schedule

                                                             ii.      Remind serving members of serving before each segment and remind them to end the task when time is up

                                                            iii.      Be flexible and adjustable when conditions happening

b.      Food team leader

                                                               i.      Call for food contribution and arrange the menu via emails and phone

                                                             ii.      Prepare or buy utensils, table cloth, drinks and snacks

                                                            iii.      Prepare main course, e.g. dumplings for purchase and cook, if needed

                                                           iv.      Arrive earlier and set up food and drink table

                                                             v.      Clean up when dinner is over

c.       Promotion team leader

                                                               i.      Coordinate flyer design and posting on campus

                                                             ii.      Send group email to CUCSSA, TC and BBS

                                                            iii.      Send last-minute reminder email to registered people before the event

                                                           iv.      Encourage members to invite personally via personal emails and phone calls

d.      Usher team leader

                                                               i.      Prepare name tags (ask coworkers for group supply)

                                                             ii.      Record contact info from new comers

                                                            iii.      Arrive earlier to welcome and receive new comers, and send the new comer to the small group if planned

                                                           iv.      Post the signs or posters to direct people to our meeting place

e.      Worship team leader

                                                               i.      Pray and select the songs for worship

                                                             ii.      Make ppt slides, and prepare music files (or contact musicians for music playing)

                                                            iii.      Set up and test AV equipment in advance

                                                           iv.      Arrive earlier to have pre-meeting prayers

                                                             v.      Lead worship and sharing

                                                           vi.      Lead responsive songs if needed

f.        Program team leader

                                                               i.      Discuss with the coordinator with the theme of message and decide if the game or skit is needed for warm-up or pre-gospel work

                                                             ii.      Game: design and lead the game

                                                            iii.      Skit:

1.      Call for actors/actresses

2.      Prepare or write the script

3.      Coordinate the rehearsals

4.      Arrange AV equipment, costumes, sound effects and sets

5.      Coordinate the change of acts and sets

6.      Answer questions and solve urgent problems on site

g.      Small group leader

                                                               i.      Talk and listen to your group members

                                                             ii.      Answer their questions concerning gospel or CU life

                                                            iii.      Forward the questions to coworkers if you cannot answer

                                                           iv.      Share gospel with them

h.      Intercessory coordinator

                                                               i.      Call for intercessors via emailing ccbsgmember in advance

                                                             ii.      Arrange the intercessors for each time slot such as 20 minutes during the event; if no volunteers, arrange tentative schedule and ask for agreement

                                                            iii.      Remind the intercessors before each time slot during event

                                                           iv.      Call for daily intercessors before the event

i.        Decoration/set up

                                                               i.      Get the decoration from coworkers, or buy new ones

                                                             ii.      Arrive earlier to decorate

                                                            iii.      Assist in table and chair setup

j.        Book table

                                                               i.      Get gospel booklets, tracks and music tapes from coworkers

                                                             ii.      Set up book table before the meeting starts

                                                            iii.      Distribute gospel materials to seekers

                                                           iv.      Talk to seekers and introduce them gospel books and tapes

k.      Photographer

                                                               i.      Take pictures

                                                             ii.      Post them online

l.      Transportation coordinator

                                                               i.      Contact the car rent company,make reservation & arrange pick up & return

                                                             ii.      Coordinate with all the drivers & make sure they can come early on the gathering site with cars

                                                             iii.      Arrange all the seats for people

                                                             iv.      Prepare map and check out the road status