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Note: The M.A. programs use a variety of titles for adviser-directors, depending on the structure of the program: Director of Graduate Studies (DGS), M.A. Adviser, Program Director, and so on. This Handbook will use “DGS” to indicate that person, whose duties are described below. Students in programs that are based in departments should consult their DGS on questions regarding academic progress as well as on departmental fellowship and research opportunities.
The DGS is the official departmental or program administrator of the rules and regulations of the Graduate School, the designated advocate of the needs of the graduate program and graduate students both within the department and in the University, and the initial adviser of all matriculating graduate students. The Director of Graduate Studies is nominated by the department chair or the program director for a specified term of service.
The chief responsibilities of the DGS include:
- serving as initial adviser and continuing advocate for all graduate students;
- overseeing the academic progress for all graduate students;
- maintaining complete and confidential academic records on all students in the department;
- notifying the Graduate School of all completions of requirements for the M.A. degree;
- reporting to the Graduate School all requests for transfers of graduate credit, leaves of absence, readmissions, time extensions and probationary conditions for students in academic difficulty;
- serving as chair of departmental recruiting, admissions, and fellowship committees or to delegate such responsibility where appropriate;
- nominating students for entering and continuing fellowships;
- preparing the annual Graduate School awards request, and allocating the funds allotted;
- reporting student funding administered by the department or received directly by students from external funding agencies;
- forwarding to all graduate students such announcements as are periodically sent from the Graduate School;
- serving as the liaison between the department and GSAS;
- ensuring that departmental practices and guidelines conform to GSAS policy.
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