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| Distributing Dissertation Copies |
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The student must distribute copies of the dissertation to
defense committee members at least four weeks before the anticipated defense
date so that committee members have time to read the dissertation thoroughly
before the defense. If a particular conferral date is desired, the candidate
should be careful to distribute the copies early enough to allow committee members
time to read the dissertation at least four weeks in advance of the defense
date.
Following approval of the dissertation for defense, either
the student or the department/ program should give a copy of the dissertation
to each of the five members of the approved defense committee. These copies
should be in individual 8 ½” x 11” boxes. If the Dissertation Office is
scheduling the defense, the department/program or dissertation sponsor must notify the
Dissertation Office when all committee members have received their copies. The
Dissertation Office will not begin to schedule the defense until it has
received this notification. Students may inform the Dissertation Office at this
time of their preferred defense date and give a two-week timeframe around that date
to accommodate scheduling among defense committee members.
Each distribution copy of the dissertation must be complete
with bibliography, abstract, table of contents, as department/program
guidelines dictate. The copies should be neat, without lengthy ink insertions
or corrections and can be on ordinary copy paper. Students should not use
colored or lined paper. The Dissertation Office does not usually examine the
defense copy, but students should keep in mind that their committee will look
at style and neatness. Objections to the format of the defense copy
raised by a committee member must be addressed before the defense is scheduled.
Students should note the registration requirements pertaining to the distribution of the dissertation.
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