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No defense shall be scheduled until the dissertation sponsor
(and second reader) and department/program chair by signing the defense
application have signified that, in their judgment, the dissertation is
acceptable enough to warrant a defense and final examination. A decision by the
sponsor (and second reader) that a dissertation warrants a defense does not
necessarily indicate how either would vote after the dissertation defense.
The Dissertation Office is responsible for scheduling
dissertation defenses in all departments except in the departments/programs
below. The Dissertation Officer, or the Chair of one of the departments/programs listed below, begins scheduling after a proposed defense committee has
been approved by the Dean and after copies of the dissertation have been
distributed to members of the defense committee. No student may schedule his or
her own defense.
The following Ph.D. programs schedule their own defenses:
- All Ph.D. programs in the School of Architecture,
Planning, and Preservation (including Architecture and Urban Planning)
- Ph.D. in Business
- Ph.D. in Communications
- All Ph.D. programs in the Fu Foundation School of
Engineering and Applied Science
- All Ph.D. programs in the Natural and Biomedical Sciences
- Ph.D. in Social Work
- All Ph.D. programs in Teachers College
Between March 23 and September 7: all Ph.D. programs in the
Social Sciences and Humanities schedule their own defenses and provide the
Dissertation Office with the confirmed time, date and place on the second sheet of the Application
for Dissertation Defense. The
Dissertation Office sends notifications of defense time, date and place to
Humanities, Social Sciences and Teachers College students, departments and
committee members. Other schools, divisions and departments/programs arrange
their own notifications.
After obtaining the defense time, date and place, the
Dissertation Office prints the Voting Sheet and sends it, along with
copyright, formatting and deposit information (see Formatting and Depositing the Dissertation) to
the candidate’s department/program. During the defense, committee members
indicate their votes on and sign this voting sheet, which becomes a formal
record of the Graduate
School. The
department/program returns the signed Voting Sheet to the Dissertation Office: the voting sheet should not be given to the student.
The candidate receives all deposit materials at the conclusion of the defense.
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