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The Wait List Housing Process operates after regular fall and spring housing assignments are made for new students. The purpose of the wait list is to provide housing to: 1) new students who have applied but were not approved for housing by their school; 2) new students who applied for housing after their school’s deadline; 3) new students who declined or failed to respond to their housing offer or 4) continuing or returning students who have not received housing and submit an application for the wait list. The inventory of units available for the students on the wait list is comprised of accommodations that become available after the regular housing assignment process. Students on the wait list are placed into categories which are used to prioritize housing assignments. Please keep in mind that housing availability is limited. Housing is not guaranteed for students on the wait list. As many students secure housing outside of UAH, our goal is to only offer housing to those students who are still in need of housing. Please note that if you are on the wait list for housing, you will not be sent an offer of accommodation unless you have “activated” your housing application. Housing assignments will only be sent to students on the wait list who have updated and activated their housing applications, depending on unit availability. (Please see the following sections.) Updating and Activating Your Housing Application IF YOU HAVE APPLIED ON OR BEFORE JULY 20, 2008 If you are a student who is on the Fall Wait List for University Apartment Housing and are still interested in obtaining housing through UAH, you will be required to confirm and update the information on your existing housing application. Instructions on updating and activating your housing application will be e-mailed to students on July 21, 2008. You must respond by July 28, 2008. It is important that we have your current e-mail address on file at all times. Your Wait List Number and Category, along with detailed information on the Wait List Process, will be e-mailed to students who have activated their applications by July 29, 2008. IF YOU APPLIED ON OR AFTER JULY 21, 2008 If you have applied for housing on or after July 21, 2008, your housing application will be activated automatically, and your Wait List Number and Category will be e-mailed to you within one to three business days from the time you applied. Please note that the deadline to apply for the fall waitlist is September 15, 2008. Housing through the wait list is available to all full-time students in housing eligible programs in the following schools:
Student housing is limited to a maximum of five years from the date of first enrollment in the program at Columbia or for the duration of the program whichever is shorter. Students first registered prior to 2004 are not eligible for wait list housing. American Language Program students and transfer students enrolled in the School of Engineering Combined Plan Program are not eligible for housing through the wait list. Wait List Application/Placement If you are a new student whose housing application is not approved by your school or if your application was received after your school’s deadline an e-mail from the UAH office will notify you that you have been placed on the wait list. If you are a new student who declined or failed to respond to your housing offer or a continuing student, you must submit a new Housing Application in accordance with the stated deadlines to be placed on the wait list. For the fall semester, the UAH office will send wait list assignments by e-mail from August until October, depending on availability. For the spring semester, the UAH office will send wait list assignments by e-mail from mid January until the beginning of March, depending on availability. Each semester new wait lists are generated and any student interested in wait list housing must file a new housing application. You will be notified of your wait list category and status by e-mail in late July for the fall semester and by early January for the spring semester. The two major wait list categories are: 1) new students and 2) continuing students. The new and continuing categories are further refined by whether you are a male, female, part of a couple, part of a family. New students have priority over continuing students in the assignment of wait list units. Your category also determines the type of accommodation which might be assigned to you, such as a male or female share, couples’ housing or family housing. You will be considered a new student if you are in the first term of your current degree program. You will be considered a continuing student if: 1) you are not enrolled in your first term in your current degree program; 2) you were offered housing as a “new student” but declined the unit offered to you; or 3) you received an offer of assignment and failed to respond or accept the offer before the expiration date. The wait list categories are as follows:
Please note that couples’ or family documentation as described below will be required at lease/contract signing. Notification of Housing Assignments through the Wait List As spaces become available, you will be offered housing based on your wait list status within your category. The offer of assignment will be sent in an e-mail. It will include a brief description of the unit, general tenant information, and payment instructions to accept the unit. Apartments are not available for viewing because they are either occupied or being prepared for occupancy. Submit required payments within five calendar days in accordance with the instructions contained in the offer. Sign the lease/contract and move into the unit within the time frame described in the offer. Lease and Contract Signing Procedures Most students receive standard New York City apartment leases with some modifications, and are billed monthly for their rent. Contracts are given for all dormitory-style rooms and certain student apartments. Rental fees for contract units are billed in full by semester and are charged to your Student Financial Services (SFS) account.
Lease/Contract signing appointments are scheduled from Monday through Friday between the hours of 9:15 a.m. and 3:30 p.m. The UAH office is not open on Saturdays, Sundays and University Holidays.
To sign the lease/contract you must bring:
If applicable, proof of couples' status (marriage or domestic partnership) includes:
OR
Proof of family status includes:
Documentation must be translated into English and all translations must be notarized. You may use the services of Columbia University Translation Agency. Lease/Contract Signing Appointments Students requesting to sign their lease/contract between the dates of June 1st and September 15th* must call 212-854-5705 between the hours of 9:15 a.m. and 3:30 p.m. to schedule a signing appointment at least five days prior to the date being requested. Appointments can only be scheduled once your payment for a unit has been received. * During other times of the year lease/contract signing appointments are not necessary, due to a smaller number of students entering UAH housing. To Move-In After your lease/contract is signed, you will be able to pick-up your keys from your superintendent. Superintendents are available for key pick-up from 9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 3:30 p.m. from Monday to Friday. The range of rents that will be charged for each type of accommodation can be viewed online. Heat and hot water are included in all rents. Please note that in units where utilities (gas and electricity) are not included, an additional cost of approximately $70-$140 a month per apartment (not per person) should be anticipated. Utilities, Cable, and Telephone Services As appropriate, students should contact Con Edison (800-752-6633), Time Warner Cable (212-358-0900) and Verizon Telephone (212-890-2350) before their arrival to arrange for services. Information about the availability of Columbia Ethernet service access is available on the Columbia University Information Technology Web site. More information on utilities, cable, and telephone services can be found in the Tenant Information section of our Web site. If you have any questions, feel free to contact us at uah@columbia.edu or call us at 212-854-9300
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