Booking Space : Add Services : Overview

If your event requires additional services, there are many options available.

You can arrange for furniture and A/V or Technical Services in the Event Management System (EMS) after you have reserved your room. Adding these services is easy. Instructions are available if you need help.

Ticketing is available through the Ticket and Information Center by the Arts Initiative at Columbia University.


Furniture

Equipment will be dropped off in stacks in your assigned space. There is no charge for this service. For events with 150 attendees or more, room set-up services can be requested. Furniture options include:

  • Cabaret tables (30")
  • Round tables (60")
  • Rectangular tables (72" X 30")
  • Schoolies (72" X 18")
  • Chairs
  • Music stands
  • Musician chairs
  • Trash cans
  • Coat rack(s)
  • Stanchions
  • Easels

The following furniture items are also available. These items require set-up and necessitate advisor approval:

  • Upright piano
  • Portable stage - dimensions of stage needed in multiples of 4 (for example, 12 x 16)
  • Portable room partition (must be rented from outside vendor)
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A/V and Technical Requests

A/V and Tech Services provide equipment and support for your event. Tech Services can provide personalized assistance for your event once you have determined your space and needs.

Services

A/V Equipment falls into two categories: non-staffed and staffed.

Non-staffed A/V equipment is rent-free for student groups and includes basic items such as:

  • TV, VCR, DVD cart
  • Overhead projector
  • Boom box
  • Flip Chart
  • Tabletop lectern
  • 50" x 50" screen
  • 35mm slide projector
  • Dry erase board

Staffed A/V equipment requires support from Tech Services to set-up and/or run. This category also includes rental equipment from an outside vendor. Student groups are responsible for costs associated with staffed A/V equipment or rentals; advisor approval is required. Staffed equipment includes:

  • Audio support/sound reinforcement
  • Projection for DVD, 35mm, computers, etc
  • Lighting
  • Visual support

Student groups pay discounted rates for the labor associated with staffed equipment. Based on your particular needs, Tech Services can help you with your request and calculate associated fees.

Requests and Support

After you have received approval for your event and submitted a space request form, you can request A/V and Tech Services through EMS or by submitting a request form (pdf). Requests must be submitted at least 5 days before your scheduled event. Any request made within 5 days of your event is not guaranteed.

If you are not sure what you need for your event or if you have special requirements for your event, contact Tech Services at 212-854-9060 or visit room E474 on the 4th floor of Lerner Hall, Monday - Friday 2:00 p.m. - 8:00 p.m.

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Ticket and Information Center

The Ticket and Information Center (TIC) is a full service box office located in the lobby of Lerner Hall. The TIC sells tickets and creates RSVP lists to any and all student and departmental events on campus, as well as discounted tickets to most major performing arts venues and movie theaters. The Box Office is also an information hub for students, faculty and staff who want to know what's going on in the arts both on and off campus.

Event Registration

To register an event at Columbia University, fill out the registration form. The form must be filled out at least two weeks before an event.

Purchasing Tickets

The TIC accepts cash or credit card for ticket purchases. Tickets may also be purchased online with a credit card. Please note that some fees may apply.

Visit the FAQ page at Ticket & Information Center for more information. The TIC is a service provided by the Arts Initiative and the Office of the Provost, with additional support from Columbia College and Student Services.

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University Events Calendar

The University Events Calendar (UEC) is an online listing of events at Columbia, highlighting guest lectures, athletic events, community forums and more. Located off the Columbia homepage, the University Events Calendar serves as a central events database for the global University community and the general public. Find out what’s going on today or submit your event for consideration on the University Events Calendar .

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