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Departmental Procedures | LSO Procedures | Purchasing Office Requirements
LSO normally prepares ALL orders for PC hardware and peripherals librarywide. This simplifies the process of acquiring equipment, insures that the supplier is provided with and follows correct specifications, and allows for economies of scale.
Requests for bids, quotations and proposals are mandated for the purchase of all goods and services, according to the following guidelines:
$ 1 - $2,499 | Bids, quotations, and/or proposals are recommended but not required |
$ 2,500 - $9,999 | Two (2) written or faxed bids, quotations and/or proposals are required. |
$10,000 and over | Three (3) written bids, quotations and/or proposals are required. |
Any time a purchase must be made from a single, specified vendor, a faxed price quote must be obtained. The quote should be on the letterhead of the vendor and should show the price to Columbia for the items ordered, indicating any educational discount applied, and showing all shipping and handling charges.
Further, when such a sole-source purchase is for $5,000 or more, a "Justification for a Sole Source Purchase" must be completed.
Last revision:
02/27/99
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