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CU Libraries Functional Inventory and Overall Y2K Risk Assessments

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Last revision: 01/04/00
The following was an internal CUL working document prepared for the University's Year 2000 Compliance project. The information below attempted to describe the major functions of the CU Libraries, the major hardware and software components that support each function, and an assessment of the level and type of risk exposure if the component were affected by a Y2000-related failure. The number preceding the name of each function title is sequential and was assigned solely for documentation and reporting purposes.

Terminology

Specified Risk Levels:

Specified Risk Types (for High Local & University Risk only):

Health & Safety; Legal (Litigation); Reputation; Financial; Teaching; Research

Specified Component Types:

(H) Hardware; (S) Software; (C) Custom-developed Application; (D) Database/Database Feed; (E) Embedded Device; (F) Facility; (P) Service/Supplier 

OPERATIONAL FUNCTIONS

* 700-001:  Collection Development
            RISK LEVEL: Low Local
	    RISK TYPE(S): 

       COMPONENTS    
            --MOSIS workstations (H,S)
	    --TSWs (H,S)
	    --Specialized Applications (e.g., Conspectus?) (C)

* 700-002:  Bibliographic Control of Library Materials
            RISK LEVEL: Low Local
	    RISK TYPE(S):

       COMPONENTS
	    --TSWs (H,S) 
	    --MSWs (H,S) 
	    --GTO workstations (H,S) 
	    --IBM 3164, 3163 terminals (H) 
	    --CLIO Staff PCs (H,S)
	    --Trackit workstations (H)
	    --Trackit Software (C) 
	    --Scanned Shelflist Application (C)
 
* 700-016:  Acquisition of Library materials
	     RISK LEVEL: High Local
             RISK TYPE(S): Financial, Litigation

      COMPONENTS
             --MOSIS workstations (H,S)
             --TSWs (H,S)
             --MSWs (H,S)
             --Accounts Payable application (C)

* 700-003:  Preservation/Conservation  
             RISK LEVEL: Low Local
	     RISK TYPE(S):

        COMPONENTS
	   --TSWs (H,S)
	   --specialized equipment (e.g., reprography/photography,
	    conservation, etc.) (H,E)
  
* 700-004:  Materials Preparation, Binding & Labeling  
             RISK LEVEL: Low Local
	     RISK TYPE(S):

	COMPONENTS
	     --Binding & Labelling Workstations (H)
	     --Chimera software (C)

* 700-005:  Reference Services to Library Patrons
             RISK LEVEL: Short Term = Low Local; Extended = High Local
	     RISK TYPE(S): Long Term = Teaching, Research

        COMPONENTS
	      --RWSs (H,S) 
	      --CLIO OPAC and CLIO-Plus terminals (H)
	      --CD ROM LAN workstations (H,S)
	      --BUSLAN workstations (H,S)
	      --Standalone CD ROM Workstations (H,S) 
	      --Specialized public access workstations (e.g., Gov Docs, 
	      Beilstein) (H,S)
	      --CNET Login Terminals (H,S)
	      --Library Netstations (H,S) 
	      --Accessible workstations and standalone equipment (H,S)
	      --LIO patron/ID/alumni application (C)
	      --Specialized microformat equipment (H)
	      --Art Properties Inventory & Labelling Software (C) 
	      --Other specialized equipment & software in e.g., 
	      EDS, ETS, Oral History, DSC, Lehman Suite and Papers, 
	      East Asian Library,  Geoscience/Lamont, Music Library
	      and Milstein A/V services (DETAILS TO COME)

* 700-006: Collection Access, Management and Security (including
             Circulation, ILL)
             RISK LEVEL: University Risk
	     RISK TYPE(S): Financial, Teaching, Research, Reputation

       COMPONENTS
	     --CLIO OPAC terminals (H)
	     --CLIO Staff Terminals (H) 
	     --CLIO Staff PCs (H,S)
	     --Specialized Sciences ILL Tracking Software (C)
	     --Rare Books alarm system (F) 
	     --Annex alarm system (F)
	     --3M Security system gates
	     --Omnilock keypad locks (Butler 100 level)
	     --Caere and PSC Barcode Scanners
	     --Widmer time/date stampers

* 700-007:  Equipment Security
             RISK LEVEL: High Local
	     RISK TYPE(S): Financial

        COMPONENTS
             --ADT alarm in Training Center, & ETS (F)
             --Tier 1 LSO Storage Cage alarm system (F)

* 700-008:  Internal Office Automation & Related Support
             RISK LEVEL: Low Local
	     RISK TYPE(S):

        COMPONENTS
	      --MOSIS workstations (H,S)

* 700-009:  Staff and Patron Training
             RISK LEVEL: Low Local
             RISK TYPE(S):
       
         COMPONENTS
	     --Training Workstations (H,S)
	     --Instructors' Workstations (H,S)
	     --LEDs, Display Projectors (H,E?) 

* 700-010:  Central CUL LAN & Application Support
             RISK LEVEL: High Local
             RISK TYPE(S): Teaching, Research, Financial

	 COMPONENTS
	   Hardware & Networking
	    --CUVMB (IBM Mainframe & operating systems) (H,S>
	    --Novell servers (H)
	    --Novell LAN OS (S)    
	    --NT servers (H,S)
	    --Linux server (H,S)
	    --AIX servers (H,S)
	    --Solaris server (H,S)

	   Specialized Software Applications
	    --NOTIS (Ameritech) CLIO Software Application (S)
	    --MeetingMaker (ON Technology) (S)
	    --FaxPress (Castelle) (H,S)
	    --Master Metadata File (Ingres / AcIS) (H,S)
	    
---------------------------------------------
ADMINISTRATIVE FUNCTIONS

* 700-011:  Library Human Resources (CUL)
             RISK LEVEL: Low Local
             RISK TYPE(S):

      COMPONENTS
             --MOSIS workstations (H,S)
	     --Specialized Human Resources software (HR2000/Spectrum) (C)

* 700-012:  Library Financial Services (CUL)
             RISK LEVEL: High Local
             RISK TYPE(S): Financial, Legal

      COMPONENTS
             --MOSIS workstations (H,S)
	     --[Purchasing Office application] (H,S) 
	     --Spreadsheet & Modelling (NEXTSTATIONS) (H,S)
	     --GA/Casual Payroll Workstation (H,S)
	     --Specialized GA/Casual Payroll Sofware (PC-Focus) (S)

* 700-013:  Library Support Services (including Mail Room, 
            Shipping & Receiving, Supply Room, Photocopy Services)
             RISK LEVEL: Low Local
             RISK TYPE(S):
	     
      COMPONENTS
             --Specialized Inventory Software for Supply Room (H,S)
	     --Postage meter
  
* 700-014:  General Library Administration
             RISK LEVEL: Low local
             RISK TYPE(S): 
 
      COMPONENTS
             --MOSIS workstations (H,S)

---------------------------------------------
RESEARCH FUNCTIONS

* 700-015:  CRIA
	     RISK LEVEL: High Local
             RISK TYPE(S): Research

      COMPONENTS
             --MOSIS workstations (H,S)

Key to Abbreviations