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| Greene & Greene Virtual Archive @ Columbia | |
CU Notes & Tasks, 4/12/2001
| 1. | Metadata Preparation | |
| 1.1. | Extract RLIN G&G metadata and experiment with output formatting options (e.g., delimited, MS Access, HTML, Excel) (Bertchume, Davis) | |
| 1.2. | Evaluate extract and develop spec for three
possible uses/ versions of file (Parks, Blitz): a) imaging vendor operational metadata/documentation b) contribution to G&G project database c) use internally for EAD preparation, etc. |
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| 1.3. |
Proofread & edit G&G records in RLIN as needed (Parks, Blitz) |
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| 1.4. | Catalog photos and other project-related materials in RLIN VIM, etc. (Parks, Blitz) | |
| 1.5. | Download any new or changed RLIN records into CLIO (Parks, Blitz) | |
| 1.6. | Document any RLIN-to-CLIO record splits (Parks, Blitz) | |
| 1.7. | Re-extract G&G metadata & re-output to mdb & html (Bertchume) | |
| 1.8. | Determine the format of image links to be included in data contributed to Project, and generate in metadata (Bertchume, Witte, Davis) | |
| 1.9. | Provide full CU G&G metadata to G&G Project Coordinator in format to be negotiated (Bertchume, Davis) |
| 2. | EADmaker Review & Testing | |
| 2.1. |
Make EADmaker available to Avery, LSO, Preservation over the network to review for use in this or related projects (Davis, LSO) |
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| 2.2. | Determine feasibility of loading RLIN data into EADmaker (Davis, Bertchume) | |
| 2.4. | Determine feasibility of creating real-time views (Access reports) of EADmaker data for operational use (Davis, Bertchume) | |
| 2.5. | Perform detailed analysis of whether EADmaker could be developed as front-end or component of MMF (Davis, Bertchume, Wolven, LSO) |
| 3. | Columbia G&G Local Finding Aid | |
| 3.1. |
Obtain & install XMetal in Avery & LSO (includes configuring with EAD DD & appropriate style sheets) (LSO) |
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| 3.2. | Convert & reformat G&G RLIN metadata into EAD-like document structure (Bertchume) | |
| 3.3. | Load G&G extract into XMetal and finish up finding aid creation (Blitz, Parks) | |
| 3.4. | Convert finding aid into HTML & publish to LibraryWeb (with all image links) |
| 3. | Image Digitization | |
| 3.1. | Investigate MrSid licensing and technical requirements (Davis, Millman) | |
| 3.2. | Determine which G&G project drawings should be rescanned to highlight on web site (Parks, Giral) | |
| 3.3. |
Send out RFP; select vendor; establish timetable (Bukowy, Giral) |
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| 3.4. | Provide metadata/accession number listing to vendor (Bertchume, Bukowy) |
| 4. | Project Communication / Collaboration | |
| 4.1. | Make available on web Columbia G&G metadata and technical specs for review by other project participants (Davis) | |
| 4.2. | Spec out & generate name and subject lists to share with partners as possible project authority files/thesauri (Blitz, Bertchume) | |
| 4.3. |
Send Columbia metadata specs/ format for dates/date spans to partners (Davis) |
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| 4.4. |