ReCAPCircCheckIn

This section will be updated in Feb. 2008

Circulation Check-In Workflow:

Circulation staff in Individual Libraries:

1. Verify individual library destination cardin outside slot of ReCAP tote.

2. Open tote; check packing manifest for correct delivery location; compare packing manifest to items inside tote.
a. If item in tote is not on manifest, look up barcode in Tracking System.
If item was requested for delivery to another library, hand-deliver to the correct library.
If item does not appear in tracking system, return it to RECAP
If item was requested for your library, continue.
b. If item on manifest is not in tote, send email notification to [email protected], including the barcode number.

3. Apply ReCAP sticker to spine of each item.

4. Use cunix based staff side utility [rus], to generate Email notification for patron & Request information to print for each book. [Please note that upper & lower case matters -- this utility is very "case sensative".]

To use the staff side utility:
a. In staff member's cunix account, type
b. Enter 2-letter delivery location code from the list.
c. The screen shown here will appear:

*********************

Recap Staffside Utility
library : Your Library Name
operator: Your UNI

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1 - item check-in -- send email to patron, and print slip
2 - item lookup -- search tracking file and display status
3 - full item display -- display full bib/item and patron information
4 - active items -- display all items in system for a location

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PLEASE NOTE:
-- enter X at any prompt to exit to the main menu
-- enter Q at any prompt to quit

Enter an option from those listed above:
*********************
d. Enter 1, for item check-in.
e. On the next page, type or scan in the book barcode.
f. If item is in envelope, determine if it is in condition to circulate; if no, type "f" & Patron will be notified that item must be used in the library.
g. An automatic email notification will go to the patron.
h. Print request information page.

5. Insert printout in book and check off on manifest.

6. Charge items to Hold Pseudo-patron.
[Note: Do NOT place a Hold on these items.]

7. Put volumes on Offsite hold shelf.

8. When patron arrives, check out item as usual. If LOAN CODE = None, do not desensitize (item must be used in library).

9. If patron has not picked up item after 10 days, discharge from Hold Pseudo-patron and return item to ReCAP.

Note: Processing of Previously Identified Damaged Materials

Many damaged items have been identified during processing for ReCAP. Some damaged items have been placed in custom-fitted boxes, preservation cases, or tyvek envelopes. Others have been tied with string. The damage is noted in the CLIO record.

When a damaged item is received to fill a patron request, access/circulation staff should evaluate the item to determine if it can be used safely. Consult with Preservation if necessary.
If it cannot be used, the patron should be assisted to request a different copy through Borrow Direct or other means. Wrap the item carefully in bubblewrap, making sure not to break off pieces of pages. Send it to the Preservation Department with a note that it is a "previously identified damaged item".
If it can be used, the patron should be notified that the item is available for in-building use only due to its fragile condition.
Once the patron has finished with the item, wrap it carefully in bubblewrap, making sure not to break off pieces of pages. Send it to the Preservation Department with a note that it is a "previously identified damaged item".