Visual Resources/Information Services Working Group (VRIS)

Meeting 11/12/02

Minutes

Present: Bukowy, Carlucci, Cartolano, Davis, Gabbard, Gessner, Giral, Renfro, Wolven

Many thanks to Andy and Robert for their memo outlining goals for the Working Group and providing background information about the Visual Resources Center and the Media Center.

VRC/Media Center interest in central campus digital image resource:

· Would provide access to Columbia community - limited access always an issue for the VRC slide collections

· Compatibility with the Library’s information services, and image resources elsewhere highly desirable

· ArtStore key factor now in any visual resource planing – will provide access to ca 300,000 images from UCSD (soft launch planned 2003)

Libraries:

– Have a number of image-based digital projects e.g. APIS, Digital Scriptorium, Greene & Greene architectural project, Urban theatre archive, etc.

– Need to develop architecture for a generalized image repository, define role of master metadata file, figure out how Luna Insight will interact with this – just a presentation medium – more?

– Currently negotiating Insight license – will initially put up Columbia’s DS images – early new year will start to look at implications and costs of managing distributed sites. Andy and Robert will be included in Insight visits to campus.

– Libraries are also implementing Endeavor’s Voyager Library Management System, scheduled to go live next July – may want to look at this software for managing image metadata - Avery Index being produced now in Voyager. Endeavor’s Encompass product is designed to manage digital content – libraries haven’t yet bought this – will evaluate for next year.

ACTION:

· Next meeting (to be scheduled in 3-4 weeks) will focus on collections

· Bob Wolven will put a group together to review metadata needs (will look at this also in context of ArtStore – UCSD’s marc-based catalog accessible on web) Will report progress to the VRIS Working Group in January.