SWIFT
965 MARKER
Bibliographic Record Procedures
BACKGROUND
The 965 field indicates the origin of a CLIO bibliographic record
when there are no cataloger's initials in the copy holdings or
bibliographic record. Most often such a record is the result of
retrospective conversion (RECON) from the shelflist. The 965 marker is
also added as part of the transcription of GC cards and in automated
batch matching processes.
When RLIN was used by Columbia for cataloging (1977-June 1992),
this information was coded into field 035. Once these records loaded into
CLIO, data in the 035 field was mapped into field 965.
Besides indicating the origin and "reason" of the on-line record,
the marker can prevent certain categories of records from uploading to
OCLC and RLIN and it can temporarily prevent a record from being sent to
BNA for authority verification. It may also be used to produce
system-generated reports of statistical or other data.
Go 965 Marker Output Chart
Warning: It is possible for a record to have more than one
965 marker. Remove the 965 marker when cataloging variant editions or
when doing original cataloging of "BATCH" records for which copy was not
found. Do not remove a 965 marker for any other reason.
RECON MARKER LIST
- Anx2
retrospective conversion of cards for books moved to
Prentis and later sent to OCLC for batch processing (originally, records
were only brief records) (done in CLIO and completed by OCLC)
- marclink99
defined for RETROLINK recon of Columbia dissertations, french literature classed
in Dewey, monographs classed in H-HD, monographs classed in PG 1-3987, etc.
- PhilosRR
local retrospective conversion of cards which contained a
Philosophy book to be transferred to the future Philosophy Reading Room
but which will in the meantime be shelved in Butler stacks (marker will be
used by Systems to identify such records when the Philosophy RR is ready
for the move) (using CLIO)
- rcp___
retrospective conversion of sections of the shelflists
performed by OCLC RETROCON unit
- RECON
retrospective conversion of GC cards during various
bibliographic processes typically without book in hand, using CLIO:
a) used when pulling cards for a withdrawn location and other locations
are present on GC card
b) used when encountering a card because of a pre-1979 gift yet it is
later decided that the book will be not added to the collection
c) used to transcribe a brittle, broken, or missing card
- RECONanx2
local retrospective conversion of cards for books moved to
Prentis (card was transcribed locally)
- RECONb286
local retrospective conversion of sections of Avery's AA
shelflist (done in RLIN)
- RECONb85
local retrospective conversion of PE, PN, PR, PS, and Dewey
equivalents sections of the shelflist (done in RLIN)
- RECONc
local retrospective conversion of DF, DG, E, F, PA, PQ and
Dewey equivalents (87x, 96x, 97x,86x) sections of the shelflist (card was
transcribed locally) (done in RLIN)
- RECONd
local retrospective conversion of DF, DG, E, F, PA, PQ and
Dewey equivalents (87x, 96x, 97x, 86x) sections of the shelflist (an
existing online record was used for transcription of the card) (done in
RLIN)
- RECONn
local retrospective conversion of cards representing books included in
the NEH-funded project "Foundations of Western Civilization" (using RLIN and
CLIO)
- RLAPhd
retrospective conversion of Columbia dissertations (done by
RETROLINK)
- RECONphi
local retrospective conversion of card which contained a Philosophy
location which was withdrawn (done in CLIO)
- RECONs186
local retrospective conversion from OSC cards of currently received
serials (done in RLIN)
- RECONstor
local retrospective conversion of cards for books to be moved to the
off-site storage facility
- RECONugl
local retrospective conversion of cards which contained College or
Burgess location which were withdrawn (using CLIO)
CATALOGING AND PROCESSING MARKER LIST
Starting in 1994, "in-process" records that originated as acquisitions records
in RLIN as well as those backlogged since June 1992 were sent to OCLC for
automated searching. When standard cataloging copy was found, the
record was overlaid with a 965 field with the word "BATCH."
Starting in 1996, other "in process" were sent to RLIN for a
similar copy search. These records contain a 965 marker with the
word "DIOGENES" or "MARCADIA.".
Other categories of records use the 965 field for identification purposes.