Cataloging Practices Manual [CPM-268]


Bibliographic Record Procedures


The 965 field indicates the origin of a CLIO bibliographic record when there are no cataloger's initials in the copy holdings or bibliographic record. Most often such a record is the result of retrospective conversion (RECON) from the shelflist. The 965 marker is also added as part of the transcription of GC cards and in automated batch matching processes.

When RLIN was used by Columbia for cataloging (1977-June 1992), this information was coded into field 035. Once these records loaded into CLIO, data in the 035 field was mapped into field 965.

Besides indicating the origin and "reason" of the on-line record, the marker can prevent certain categories of records from uploading to OCLC and RLIN and it can temporarily prevent a record from being sent to BNA for authority verification. It may also be used to produce system-generated reports of statistical or other data.

Go 965 Marker Output Chart

Warning: It is possible for a record to have more than one 965 marker. Remove the 965 marker when cataloging variant editions or when doing original cataloging of "BATCH" records for which copy was not found. Do not remove a 965 marker for any other reason.



    Starting in 1994, "in-process" records that originated as acquisitions records in RLIN as well as those backlogged since June 1992 were sent to OCLC for automated searching. When standard cataloging copy was found, the record was overlaid with a 965 field with the word "BATCH."

    Starting in 1996, other "in process" were sent to RLIN for a similar copy search. These records contain a 965 marker with the word "DIOGENES" or "MARCADIA.".

    Other categories of records use the 965 field for identification purposes.

Go to CPM269 965 Marker Output Chart Return to CPM Table of Contents

Last updated: 11/22/99 kmh