Occasionally a book may be received for processing and CLIO shows that a copy has previously been processed for one of the backlogs (i.e. for OB2, OB3, or one of the OSMC backlogs, e.g., MSP3, or sent offsite).

Note: These procedures only apply to those offsite books that were formerly part of the old RLIN (REC3) backlog. They can be identified by classification type U and an LSI rider number appearing as a universal message in the CLNF. The term "offsite" throughout these procedures refers only to these former REC3 books and not to any fully cataloged books with an offsite location.

If the information on the T2 shows the book in hand to be an unwanted duplicate, it should be routed to MAS following standard procedures. For items that are wanted as added copies or locations, there may be two bibliographic records (one for the copy in the backlog and another for the copy in hand), each with or without an OPR. Depending on the situation, proceed as outlined below. Consult CPM 065 for general processing guidelines for the Open Backlog:

1. One bibliographic record

   Copy in hand is an approval or a gift (i.e. no record has been created for this copy) and CLIO has a record (with or without an OPR) indicating that another copy was processed for one of the backlogs (the "old record") or offsite.

   Procedures:

   1. Record the copy in hand in the next available copy statement on the old record.

   2. If the previous copy is in the OB, code the copy in hand with the same OB call number as the previous copy (i.e. use the CLIO ID of the old record).

   3. If the previous copy is in an OSMC backlog or offsite and the book in hand is eligible for the OB, code the copy in hand with its own CLIO ID for OB2 or OB3 as appropriate. If the book in hand will be added to an Avery/Fine Arts backlog, tie the multiple copies together in the backlog.

   4. Finish processing the book in hand according to CPM 065, if it is eligible for OB, with these two exceptions:

      1. Count as "re-routed to backlog".

      2. Do not change DT date on copy holdings record.

2. Two bibliographic records, no OPR on the new record

   CLIO has a separate acquisition/tracking record for the book in hand (the "new record") and it lacks an OPR. The old record may or may not have an OPR.

   Procedures:

   1. Process the book in hand as instructed in II.A. above.

   2. Delete the new record from CLIO.

3. Two bibliographic records, one or two OPR's and there is an OPR on the new record

   Procedures:

   1. Process the book in hand as instructed in II.A. above, with the following addition:
      1. Input $<CLIO ID of new record> into the CLNF of the copy statement used to record the copy in hand. This provides a payment reference to the OPR for the copy in hand.

   2. Make a printout of the new record. Add the annotation: Item processed on record <CLIO ID OF OLD RECORD>. Forward annotated printout to MAS.

Procedures:

1. Overlay the old record with standard cataloging copy.

2. Process the book in hand according to standard added copy/location procedures with the following exceptions:

   1. On the copy holdings record, change the STATUS to h and overtype DT date with today

   2. On the statistics sheet, count as new cataloging, rather than as an added copy.

      Notes: Do not retrieve backlog copy for processing. This will be accomplished as part of the batch processing workflow.

      Avery/Fine Arts catalogers retrieve backlogged copies for processing.

3. If the book in hand has a new record without an OPR, delete the new record from CLIO.

4. If the book in hand has a new record with an OPR attached:

   1. Input $<CLIO ID of new record> into the CLNF of the copy statement used to record the copy in hand. This provides a payment reference to the OPR for the copy in hand.

   2. Make a printout of the new record. Add the annotation: Item processed on record <CLIO ID OF OLD RECORD>. Forward annotated printout to MAS.

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