TITLE>Holdings Procedures SWIFT
Cataloging Practices Manual [CPM-510]

CALL NUMBER COPYING

Holdings Procedures

  1. BACKGROUND

    Call numbers may be copied from the 050 or 090 fields from a Bibliographic Record in LTCU into the appropriate copy statement on the Copy Holdings record.

  2. PROCEDURE

    1. Display the Bib. Record and make any necessary changes.

    2. If call no. in 050 or 090 is usable

      1. Input c050 or c090 on the command line and press ENTER. The bib record will turn blue and the message "CALL # SAVED" will display.)

      2. Display Copy Holdings.

      3. Tab down to desired copy control number and type appropriate copy status code (e.g. 1,2,or 3) and type L

      4. Input the location code (if not already in record).

      5. Leave one space after location code, type the word "call" and press SAME or (F12) KEY to display call number that has been copied from 050 or 090.

        1. Add work letter, e.g., g, if appropriate.

        2. If call number appears in red, after it is copied, edit it according to guidelines.

        3. If call number from 050 includes an alternate call number, the alternate call number will also transfer to Copy Holdings. Delete it.

        4. Do not input spaces or use the space bar to delete characters. This will cause the call number to display incorrectly in OPAC.

      6. If processing more than one copy, fill in as many CCN's as desired, and remember to make any other necessary changes to CHLD (e.g. change STATUS to h, and overtype date with today if cataloging a book for the first time, etc.)

      7. While you are on the same record, the "call" command is saved and may be used again any time you go back to Copy Holdings.

      8. The "call" command is canceled as soon as a new BIB record is displayed. It is necessary to reissue the "call" command.

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    Last updated: 10/02/97 kmh