Record Creation Procedures

Cataloging Practices Manual	[CPM-166]

Copy Holdings and Physical Processing for Microforms

To complete the copy holdings record, follow the procedures in CPM-550 and make note of the following additional points:
- The copy status code is based upon the subfield a of the 300 field in the bib record. This means that a single reel of microfilm that is a reproduction of a 3 volume book set will have copy status code 3, not 1. Original microform publications that are continuing will have copy status code 2. Most other original microform publications will have copy status code 1, even if the 300 $a shows 1,875 microfiches, or 20 microfilm reels.
- classification type code is I
- delete any words after the location code (e.g. ON ORDER/IN PROCESS)
- Leave any universal message (e.g. "um=185379") that appears in the CLNF. It usually contains the LSI rider number and will be removed at the time of cataloging.
Physical processing
1. Fiche
  Keep all important documentation with the fiche, folding it and securing to the fiche with a rubber band. The T2 can generally be discarded. Write the CLIO ID in pencil on the front of the first envelope and file in the fiche boxes in CLIO ID order.
2. Film
  Keep any important documentation with the film, folded and secured to the box with a rubber band. The T2 can generally be discarded. File any preservation paperwork by MN number in the appropriate file cabinet.
  Mark the top of the box with the CLIO ID in pencil and file in CLIO ID order in the appropriate film cabinet drawer.

Last updated: 08/24/00 nep