SWIFT
INTERNET RESOURCE CATALOGING REQUEST (IRCR) FORM : USE &
DESCRIPTION
USE OF THE FORM:
Selectors use the
IRCR form to request cataloging for a free resource or for component
parts of another resource paid or free. An example would be a free
e-book within an NGO website. The
from should not be used for RTI titles or any title that requires its
own purchase order or license agreement. The form should not be used
for any title handled by MAS or CERM. The form is also used by cataloging
staff for projects or when it is more efficient.
MARC RECORD GENERATION:
MARC records are generated from information in the request form combined
with a set of default values. The following can be supplied in the form:
title, alternate title(s), author(s), description, subject keywords, part
of resource, URL and note to cataloger. The only required elements are
title and URL. The uni of the form's user is also supplied as a result
of the login required to use the form.
The form defaults to a MARC record for an integrating resource and must be
manually changed in CLIO for other formats.
Data input into the form are gathered in an accumulation file on the web
server each time a form is submitted.
A shell script is run daily to:
- copy the day's input to a work file and reinitialize the accumulation
file for the next day's input
- generate a file of MARC records using the variable data found in the
work file combined with a set of specified default values. Editing is
done to remove control characters (like tabs or carraige returns), to trim
extra spaces and to make sure that the URL is well-formed
- post the file of MARC records to the secure web server and send email
to selected staff to alert them that a new file is ready and supply the
pickup URL
PERL CGI is used to present and process the form. PERL and MARC-related
PERL modules are used to generate the MARC records.
SPECIFICATIONS:
Fixed Fields
Leader: machine supplied
Record status = n
Leader 06 Type of record = a
Leader 07 Bibliographic level = i
Leader 08 Type of control = blank
Leader 17 Encoding level = 3
Leader 18 Cataloging form = a
008: machine supplied
Byte 06 Pub. Status = c
Byte 07-10 Date 1 = uuuu
Byte 11-14 Date 2 = 9999
Byte 15-17 Place of publication = xx Cataloger supply from
resource
Byte 18 Frequency = u
Byte 19 Regularity = u
Byte 21 Type of Continuing Resource = w
Byte 22 Original Item = o
Byte 23 Form of item = o
Byte 34 Entry Convention = 2
Bytes 35-37 Language = eng Cataloger adjust as needed
Byte 39 Cataloging source = d
006: machine supplied
Byte 00 Form of material = m
Byte 05 Target audience = blank
Byte 09 Type of file = document
Byte 11 Govt. publication = blank
007: machine supplied
Byte 00 = c
Byte 01 Specific material designation = r
Byte 04 Dimension = n
Note: all other positions are not coded and contain fill
characters.
Variable Fields
040:__:$a NNC$cNNC (machine supplied)
041__:$a Supply if resource has more than one language version
043__:$a Supply as appropriate
050: 4 $a ? A place holder for classification number. (machine supplied)
245:00:$a This information is generated from the Title area on the
request form.
GMD $h [electronic resource]. [period] (machine supplied) Required field
246:13:$a This information is generated from the Alternate Titles area
on the request form. On the request form, each title is separated by
semi-colons. Individual titles separated by semi-colons are placed in
separate 246 fields.
500:__:$a Viewed on (). [parens] [period] (machine supplied)
520:__:$a If completed by a requestor, a summary is generated from
the Description area of the request form
653:__:$a If completed by a requestor, keywords are generated from
the Subject keywords area of the request form. If multiple keywords are
input, they are separated by semi-colons. Individual
keywords separated by semi-colons are placed in separate 653$a fields.
653 0:$a Text supplied by Web Archivists
Human rights resources have one of 4 enumerated phrases
(organization types) supplied after archiving by web archivists. The
phrases are: Non-governmental organizations, National human rights institutions,
Individual site creators, Other organization types
710 2_:$a Author information comes from the Author(s) section of the
form. If multiple authors are input, they are separated by semi-colons and
generate multiple 710 fields.
773:0_:$t This information comes from the Part of Resource area of the
request
form.
852__:$x Local note field. If completed by a requestor, free text notes
are generated from the Note to Cataloger area of the request form.
852__:$x Selector UNI (machine supplied) Required field
856: 40:$u This information is generated from the URL area on the request
form. Required field
920 40: $u Resolver URL generated by the cataloger
965__: $a ircr (machine supplied)
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Last updated: 12/09/15 kmh