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Electronic Resources Cataloging Manual [ERCM-100]

SPECIAL PROCEDURES FOR DATABASES

Note: Use of the RTI form was discontinued in 2013.

BACKGROUND:

The Databases (previously Reference Works & Indexes) are represented Blacklight CLIO through their MARC cataloging record. A few special procedures must be followed so that the resource is fully represented as a database and so that features important to the selector are included.

After cataloging, RTI records are reviewed by the selector. If necessary, the selector will suggest changes to the bibliographic record. 9XX fields control local aspects of the Databases display and are added by the NER librarian. Standard MARC fields, eg., summary, keywords, and restrictions are added by the cataloger.

GUIDELINES:

  1. The resource should be cataloged at full level. Copy should be upgraded if necessary. The resource should be thoroughly viewed and copy adjusted to represent the the current iteration and current rules for description and access.

  2. All RTI titles should have a class number in 050.

  3. If you know the resource is restricted to Columbia users or the cataloging copy has a 506 field, change or input a local restriction note using the following text:

    506 $a This resource is available only to current faculty, staff and students of Columbia University. $5 NNC (use ctrl + shift + L macro)

  4. Code a 520 summary as written by the selector. If a summary is not available, construct as complete a summary as possible making sure that the summary is rich in key words. Since only the beginning of the summary will be displayed on the initial results page, make sure that the first sentence(s) are meaningful.

  5. Code index terms that are not derived from a controlled thesaurus or subject heading system in 653 with blank as first and second indicator values. Keywords may also be supplied by the selector.

    653 $a photographic archives $a photographic images $a photojournalism

  6. Code form/genre subject headings in 655 if appropriate.

  7. The 966 field contains resource type(s) supplied by the selector.

  8. The 967 field, RTI Subject Category contains CCC code(s) supplied by the selector.

  9. MFHD--Code location lweb,ref for all RTI titles.

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Last updated: 12/03/13 kmh