SWIFT
COMPLETING MARC RECORDS FROM delicious.com
BACKGROUND
Columbia University Libraries participated in a Mellon-funded project on
integrating the collection of free Web resources related to human rights
into the regular workflow. Delicious was used as a selection tool and
descriptive metadata accumulated in the process via tagging, and we
decided to leverage this effort toward the goal of developing a
streamlined way to create acceptable metadata outside Voyager and bring it
into our catalog with a net saving of time.
So the working group created a delicious-to-MARC mapping table and in
February 2009 the first load of 575 records were loaded into Voyager with
a default encoding level of 3. Most of the data is already usable but some
fields will require review by a cataloger and some records may require
NACO and SACO work. There is no need to upgrade the records to a specific
higher encoding level. Searching OCLC is optional and may be worthwhile
for very well known human rights organizations that are likely to have a
fuller record. If a fuller record for an organization's website is found
in OCLC, that record can be imported into Voyager and overlaid upon the
existing project-generated record.
The records were searched before loading into Voyager, so in general there
should be no duplication and no need to check the catalog for pre-existing
records. There is, however, one exception: If you discover that the
organization's name has changed recently it is very likely that the title
of the home page has changed with it. Do a title search under the previous
name/title. If there is an existing record, report the new record for
deletion and update the pre-existing one. Follow the instructions for
updating integrating resource records in .Rules
and Tools for Cataloging Internet Resources., Chapter 6
Retrieving records
To find the migrated records that still need completing, do a Voyager
keyword search for "965hrarchive". To see completed records from this
project, search for "965hrarchivec" ("c". added at the end for
"completed"). For narrowing your search to a specific area, e.g. for a
specific language specialty, you can add an additional term to the search:
E.g. "965hrarchive AND Russia".
Bibliographic record: Commonly required edits
URL confirmation
Before making any edits, access the website being cataloged; the macro for
this is "control-K". If the url doesn't work, refer the record to Alex T.
or Melanie and move on to another record
Language (008 & 546)
If the default 008 language code used for the mapping (eng=English) is
inaccurate, use the main language shown on the organizational home page
from the 920 url as the code for the 008 language fixed field. Cite that
language in the 546 (i.e., "German"). If the site has navigation links to
additional versions translated into additional languages, mention those
languages in the 546 as well (i.e., "Text in German, English and French".)
050 classification
All records contain the classification number for general human rights,
which should cover a large number of resources. Some sites, however, cover
much narrower topics and the class number might need to be adjusted
accordingly.
110/610 headings
All organizational names were searched in NAF prior to the migration into
Voyager, and so if NAF headings were available in 2008, they are in the
records already. If the 110/610 name form in a record differs from the
form used in the 245 field, then it is an authorized heading. If the
110/610 form is the same as the 245 form, then it may or may not be
authorized and should be searched in the NAF for confirmation.
Creating NACO records for organizations lacking authorized forms is highly
desirable. There may be instances, as in regular cataloging, when setting
up the NACO heading would require too much research or language skills
that are unavailable. In those cases NACO work is not required.
245 titles
All records have a mapped title field based on the most prominent form of
the organizational name found on the site; these titles can be accepted as
they are or modified to match the actual website title more precisely.
246 variant titles
The records don't have any title variant data. There is no need to go
hunting for variant titles, but there may be instances of very prominent
titles or parallel titles that are important for search and retrieval and
should be added to the record as a 246 using indicators 13 ("other").
500 viewed-on note
Replace empty parentheses in 500 notes with date viewed, i.e. "Viewed
March 10, 2009".
520 note
The summary notes may have been cut off prematurely by delicious. If
needed, replace the existing note with more complete information, using
either direct quotes in quotation marks or your own paraphrases or
translations.
650 headings
All records were mapped with at least two LCSH 650 headings; additional
LCSH 650 headings are not required, but may be added as appropriate.
Create SACO records for prominent subjects not in LCSH.
651 headings
Many MARC records have 651 fields but future record loads will likely
change this mapping. Remove the 651s and transfer their heading info to
geographical subdivisions ($z) added to the existing 650 headings.
655 headings
All records have one 655 heading, "Web sites". Leave as is and do not add
others.
856/920 urls
The mapping automatically resolved the urls, so no further work with the
url fields is required. As noted above, if the url is broken, refer the
record back to Alex T. or Melanie.
965 local notes
Add "c" (for "completed") at the end of "965hrarchive".
948 statistics
Use statistics macro for "original/non PCC". If you overlaid the record
with an OCLC record, use the macro for "copy cataloging" instead.
System tab
Unsuppress the bibliographic record and save to database.
Holdings records
The data in the leader, 008 and the 852 fields was automatically mapped;
do not change. Select the system tab and unsuppress the holdings record
and save to database.
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Last updated: 05/13/09 kmh