Only trained staff are allowed to use the scanner and scanning work
station.
Only current Columbia University affiliates will be allowed to request
scanned documents.
There will be a limit of three documents per person that can be left with the Library for scanning.
We attempt to complete requests within 3 working days, however there are no guarantees on turnaround; priority is given to maps.
The scanner is to be used solely for materials necessary for study,
teaching, or research.
Persons requesting a scan are responsible for any copyright
restrictions associated with their materials. Please be aware of these and
make proper arrangements with the publisher depending on your intended
use.
Staff will assess the materials to be scanned to ensure that they meet
the specifications outlined below.
Prompt pick up of scanned materials is expected as EDS has limited
storage space.
Materials must be single
sheet (no bound volumes) with a maximum width of 54 inches and larger than
12" x 18" (refer below for what choices
patrons have for scanning smaller items).
The scanner can handle documents with a thickness up to 12mm including
items mounted on rigid foamboard, cardboard, or plastic. Laminated items
should scan without problems. Very thin tissue-like paper cannot be a
scanned unless mounted on poster board with all edges secure.
Except for commercial printed materials, documents must be
sprayed
with fixative.
Materials need to be in good condition particularly the edges.
If materials are too brittle, crumpled, torn, or contain materials
that can damage the scanner, staff can refuse to scan the item(s).
Persons requesting a scan must provide any materials and do any work
necessary to prepare the document for scanning.
