We expect that you will make your own travel plans and we will reimburse you for that travel. Unfortunately, we have a limited travel budget so we must place an upper limit on the reimbursements based on where you are coming from. So make your plans early to secure lower fares.
If you plan on visiting other nearby institutions (NYU, Stony Brook, Yale, Princeton, ...) at around the same time, we would certainly appreciate being able to share travel expenses with them. Let us know if that is in your plans.
We will provide you housing on Sunday and Monday nights. We also provide dinner on Sunday in addition to breakfast, lunch, and dinner on Monday of the Open House. Therefore, your main expenses will be transportation costs and breakfast on Sunday.
The upper limits for travel reimbursement will be (to be confirmed):
- $400 if you are coming from the western states: WA,OR,CA,NV,ID,MO,UT,AZ,WY,CO,NM,ND,SD,NE,KS,OK,TX
- $300 if you are coming from the middle state regions: MN,IA,MT,AR,LA,WI,IL,MS,AL,TN,KY,IN,MI,OH
- $200 from Atlantic coast states:
ME,NH,MA,VT,PA,WV,MD,DC,VA,NC,SC,GA,FL
- $100 from the immediate neighborhood:
NY,NJ,CT,RI,DE
We can make exceptions on an individual basis but be sure to get prior approval from the Chair of the Admission Committee, Professor Janet Conrad: conrad@nevis.columbia.edu
KEEP ALL YOUR RECEIPTS. We cannot reimburse you without the original receipts. If you are not a US citizen or permanent resident, then contact Lalla before you make your plans. We may need to make special arrangements for reimbursements.
Travel reimbursement forms will be included in your welcome packets. You can also get them as pdf files:
Guidelines
Reimbursement Form
W9
When your travel is complete, we will need you to fill in a travel reimbursement form, attach all your receipts and send them to:
Lydia Argote
Physics Department
538 West 120th Street
Mail Code 5255
Columbia University
New York, NY 10027
Make a copies for yourself before you send off the originals.
Submit all of your travel reimbursements by April 30. We cannot guarantee to reimburse you if we don't receive the forms by then. Be prompt!
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