200B/C Lab Series Presents
Using the Scanners in the 200B/C Instructional Labs
|| Epson || ScanSnap || Combining files from multiple scans into one PDF || File Compression||
Each lab has one Epson flatbed scanner and one ScanSnap scanner. Use the flatbed scanner for books or journals, and the ScanSnap for individual sheets.
EPSON FLATBED SCANNER INSTRUCTIONS
Use the Epson flatbed scanner for books and journals, and for other documents that can't be fed into the ScanSnap scanner. The instructions below tell you how to scan and compile multipage documents into one pdf file.
- Place the page you want to scan on the scanner, lining it up the way you want it to appear.
- Press the green scan button and a window will open on the computer asking to choose our scanner:
- In 200B: choose 2450.
- In 200C: choose 2400.
- An Epson scan window will come up: choose "Scan."
- Another window will come up where you can select save location, and name the file in prefix (ie "MyFile"). The "Start Number" value indicates page number; this number will automatically increase with successive scans under the same prefix and will be added to the end of the filename (ie "MyFile001, MyFile002," etc). Also choose the type of file you wish to save and click "OK."
Note: If you save your file as a PDF, then after the scan is complete a window will appear and ask if you would like to continue scanning and add more pages. If you click “add page,” then your pages will be linked together in a single PDF file. This is a very simple way to create a single, multi-page PDF. If you do this, you can skip step 6.
For screenshots, click here.
- The image will be saved to the location you selected (default location is Pictures folder) When finished the file should be presented in a Finder window.
- Creating a multi-page pdf document of your scans (alternate method)
- save the scans according to the page number as you scan multiple pages. (This should happen automatically.)
- Once all of your pages are numbered correctly and saved where you want them (default is the Pictures folder), open Adobe Acrobat Professional.
- When the application opens, select “combine files” from the Getting Started window
- You can also click "File>Combine Files..."
- In the Combine Files window, click "Combine Files."
- Click "Add Files" and select the files you want to integrate from the directory. (See screenshots.) You may rearrange the files in the page number order you want.
- Click "Next" and then "Create."
- Save the pdf to wherever you wish or print the file.
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SCAN SNAP SCANNER INSTRUCTIONS
- Open the software for Scansnap. This can be located by typing "scansnap" into Spotlight or going into the Applications folder, opening the Scansnap folder and clicking on Scansnap Manager.
- Place the unbound pages you would like to scan into the feed tray at the top of the Scansnap in the order you would like them scanned. There are instructions on how to place the paper on the scanner itself.
- No staples, crumpled paper, etc. Use the flatbed scanner if you have any doubts.
- The ScanSnap can be loaded with multiple pages, like a printer, and all pages scanned in one loading will be automatically bound into one document.
- Double sided pages will be scanned.
- You cannot scan from a book or magazine: you may, however, photocopy pages you wish to scan and then feed the paper into the scanner tray.
- Push the scan button.
- Select “Scan to Print.” (The other options don't work).
- Click "PDF" in the bottom left hand corner of the Print menu, and select "Save as PDF"
- Designate where you wish to save the document.
- TO INTEGRATE SEPARATE PAGES INTO ONE PDF DOCUMENT: see "Creating a multipage pdf document" above
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Sometimes when you scan a document in high quality it is too large to save or email.
To compress before scanning: (for the smallest possible size)
After pushing the green scan button and clicking scan in the Epson Scan menu that pops up, file save settings should appear.
Click options and drag the compression level all the way to the right to the lowest quality setting.
Proceed with scanning.
- After opening the ScanSnap software click "ScanSnap Manager" in the menu bar.
- Click Settings and then click on Compression.
- Drag the compression setting all the way to the right, to the highest compression for the smallest file size.
- Proceed with scanning.
To compress after scanning: (for a slightly larger size)
- Once your file is saved as a .pdf on the desktop right click on the file.
- Click "Compress."
- Your document will be saved as a .zip file, which takes up less space
November 6, 2008
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