The Caribbean Students Association of Columbia University
Expulsion of members
Composition of Executive Board
Eligibility to Hold Office
Number of Offices
Termination of Executive Positions
Impeachment of Officers and Expulsion of Members
Grounds for the Impeachment of an Officer iii. Impeachment procedures against an officer may be brought about for incompetence, neglect of duty, refusal to carry out the expressed wished of the general body, a persistent lack of cooperation, betrayal of the trust placed in him/her by the Association and any conduct which subjects the association to public scorn, ridicule, or disparagement.
Section 3 Duties of the Officers
There shall be two chairs of the Association. The co-chairs shall be the chief representatives of the Association. They shall preside over general and executive meetings. They shall make policy statements for and about the Association. They shall have the power to act accordingly in all emergency situations and then shall promptly make a report before the Executive Board. The co-chairs shall vote only in the cases of executive or general meeting tie votes. In cases where the individual cochair votes will cause a tie, the co-chairs must then cast a consolidated vote. The cochairs may exercise veto power over those decisions of the general or executive body which they consider detrimental to the Association and shall give reasons for actions taken. A vote of two-thirds of the voting members present shall override the veto. In addition, the co-chairs are responsible for the coordination of the various committees. Should either co-chair be unable to continue their duties, within thirty days thereof, special elections shall be conducted to choose a successor from among the membership, subject to a simple majority of the general body.
The Treasurer will receive a copy of any budget submitted to the Executive Board and shall be responsible for keeping the Association's accounts in order. He/she shall work with the various committees to raise funds and is required to make monthly statements to the Executive Board regarding the Association's financial status. The Treasurer shall be signatory together with the co-chairs, to all the documents for the dispensation of the association's funds. In addition, the Treasurer must attend all Polity meetings.
The Secretary shall be responsible for taking the minutes of general and executive meetings and present copies of the minutes to the board. In collaboration with the other Executive board members, he/ she will be responsible for making a record of all committees, for keeping an accurate, up-to-date record of all name, addresses, telephone numbers, countries of origin, and if possible, fields of study of all the members of the Association. Members shall reserve the right to withhold information about themselves if they so desire. The Secretary shall also be responsible for maintaining the general administrative duties of the Association.
The Educational chair shall be responsible for organizing the Educational Committee, which shall program activities of an educational nature, which are relevant to the Caribbean peoples. These activities shall promote a general awareness of the educational resources available to the membership of the Association.
The Cultural chair shall be responsible for organizing the Cultural Committee, which shall program activities of a cultural nature, which advances, upholds, and disseminates the culture of the Caribbean peoples.
The Social chair shall be responsible for organizing the Social Committee, which shall program activities of a social nature. The Social committee shall organize functions of a social nature aimed at fostering fellowship among the members of the Association, the Caribbean community, and the University.
The Public Relations Chair shall be responsible for all the external correspondence of the Association, as well as maintaining information on the community.
The Community Networking Chair shall be responsible for community outreach, as well as the coordination of activities for and among the Caribbean community-at-large.
The Collegiate Networking Chair shall be responsible for actively pursuing the development and maintenance of a network of Caribbean organizations within the college community.
The Political Chair is responsible for formulating the Political Committee which shall be responsible for keeping the Association informed on past and present political developments which are pertinent to Caribbean students on all levels.
The United Minorities Board (UMB) Representative is responsible for representing the needs and concerns of the Association through the regular attendance of UMB meetings, as well as actively participating in the functions of the UMB. This Representative is responsible for maintaining communication with the other organizations represented in the UMB. In addition, the Representative is also responsible for presenting the Executive Board with bi-weekly reports detailing upcoming UMB events, new policy concerns of other campus groups.
The Constitutional Committee shall be composed of members who volunteer their assistance and shall be coordinated by one of the co-chairs. This committee shall be convened annually for the review of all previous amendments. The results from this review shall be presented to the general body for subsequent ratification.
This committee shall be chosen by one of the co-chairs from the general body This committee shall be responsible for officiating the procedures of the election.
Report of Committees
Procedure for the Election of Officers
Voting at General Meetings