Digital Media Society Constitution
In the future, daily life will require a knowledge and familiarity with multimedia technology. The Digital Media Society will prepare Columbia students to embrace new technology and stand at the forefront of a field expanding beyond the limits of imagination. The Digital Media Society will create multimedia awareness among all Columbia students and usher them into a high-tech era.
ARTICLE I - Name
Section 1. The name of this organization shall be the Digital Media Society hereafter referred to as DMS.
Section 2. The officers of Digital Media Society shall make up the Executive Board of Digital Media Society, hereafter referred to as the 'Board.'
ARTICLE II - Purpose
Section 1. The DMS's objectives are:
Section 2. The Executive Board shall ensure that all club activities and projects further the above stated objectives.
ARTICLE III - Membership
Section 1. The requirements of membership are to be determined each year by the Board.
Section 2. Only members who are undergraduate students in Barnard College, Columbia College, or the School of Engineering and Applied Science may vote or hold office.
Section 3. The privileges and responsibilities of membership are to be determined each year by the Board at the start of the school year.
Section 4. Membership may be revoked by a 2/3rd vote of the Board due to failure to fulfill the privileges and responsibilities of membership.
ARTICLE IV - Meetings and Procedures
Section 1. The Board shall decide each year when meetings are held. There is to be at least one meeting per week.
Section 2. All club policies require the approval of the Board by either a majority or consensus vote.
ARTICLE V - The Officer Board
Section 1. The organization shall have the following officers: president (or co-presidents), vice president, administrative chair, and treasurer.
Section 2. Duties of the officers are outlined below but may be altered by the Board as need arises
Section 3. President (or Co-presidents) -The president will act as the chief executive of the organization and will be the individual most accountable for the operations of the organizations and all its members acting under the auspices of the organization. S/he will have the responsibility of enforcing the Constitution and the Bylaws. The duties and obligations of the president shall include the following:
Section 4. Vice President -
The vice president shall act as the second officer of the organization and will have the primary responsibility of assisting the president. The duties and obligations of the vice president shall include the following:
Section 5. Administrative Chair - The Administrative Chair will be in charge of accessing communication between the members and alumni, and keeping records resting of all Digital Media Society activities and members. The duties and obligations of the Administrative Chair shall include the following:
Section 6. Treasurer -
The treasurer shall be responsible for the financial well-being of the organization. The duties and obligations of the treasurer shall include the following:
ARTICLE VI- Electing the Officer Board
Section 1. Elections shall be held after spring break in the beginning of April of every academic year in order to ensure a smooth transition from one Officer Board to the next.
Section 2. In order to be eligible to run for office, the candidate must have been a full member for at least one semester.
Section 3. Nominations shall be made until a deadline a to be determined by the current Board. Nominations must receive two seconds.
Section 4. Election procedure
ARTICLE VII- Removal and Resignation of Officers
Section 1. Any member at a meeting may propose to remove an officer. A special meeting time will be set at which the reasons for removal will be discussed and a vote will be held.
Section 2. Any officer shall have the right to resign from office upon a submission of a letter to the president.
ARTICLE VIII- Appointments
Section 1. Upon the vacancy of an office, the president may appoint a replacement with the majority vote of the Officer Board.
Section 2. Upon the vacancy of a committee head position, the appropriate officer may appoint a replacement with the majority vote of the Officer Board.
ARTICLE IX- Committees
Section 1. Any officer may propose to form a special committee for a designated time period to carry through a specific function associated with the DMS's purpose.
Section 2. The committee head shall be responsible for all actions of committee members when acting on behalf of the club. The head must ensure that all committee actions mesh with the desired goals of the Officer Board and is ultimately responsible to the officer under whom the committee falls.
ARTICLE X- By-Laws
Section 1. By-laws of the club shall be determined each year by the Officer Board by the third week of September and must be approved by a two-thirds vote of the membership.
Section 2. Any member may propose to amend or repeal a by-law with a two-thirds vote of the membership.
ARTICLE XI- Amendments to the Constitution
Section 1. Any member may propose to amend or repeal part of the Constitution with a two thirds vote of the membership.
ARTICLE XII- Ratification
Section 1. This constitution shall be established by a vote of three-fourths majority of the membership of the organization.