ARTICLE I -- NAME OF THE ORGANIZATION
The name of this organization shall be Liga Filipina, hereinafter referred to as 'LF'.
The Executive Board of LF, hereafter referred to as the 'Board,' shall be made up of the President, Vice-President, Treasurer, Public Relations Officer, Secretary, and two (2) Social/Cultural Coordinators.
ARTICLE II -- PURPOSE
The purposes of LF are to unify Columbia students interested in Filipino culture through social interaction, cultural programs and activities, educational exchange, and political awareness; and, to promote an awareness of this culture in the Columbia Community.
The Board shall ensure that the stated purpose of LF is carried out, shall hear requests from LF members, and respond to these requests to the best of its ability.
ARTICLE III -- MEMBERSHIP
LF shall not discriminate on the basis of sex, race, color, creed, religion, handicap, status as a veteran, sexual orientation, or national or ethnic origin.
Official members of LF must be a part of the Columbia University community, should have an interest in the purposes of LF as stated in the PURPOSE above, and should be registered on the membership list.
ARTICLE IV - MEETINGS AND PROCEDURES
The President has the power to call meetings as necessary.
Policy decisions are made by the Board. After a motion is proposed the officer presiding the meeting takes a vote on the motion by voice, show of hands, or balloting. A simple majority of all those present is all that is necessary to win a motion. The presiding officer announces the result of the vote
ARTICLE V -- OFFICERS
LF shall be managed and directed by the Executive Board. The Board shall consist of seven (7) officers who shall be elected by the LF membership annually in the first week of March, unless otherwise as specified by the Board. The Executive Board shall be comprised of:
One person may not hold more than one office in LF. However, he or she may hold a committee chair and may participate in more than one cornrnittee.
Officers' terms of office officially begin one month after the date of election. This month is a transition term in which the Executive Board and Executive Board-Elect co-operate with the aim of transferring information about officer responsibilities, administrative procedures, and leadership in general.
The duties of these officers shall be:
· to chair over LF Executive Board and general membership meetings,
· to coordinate and oversee the activities and time schedules of the Executive Board and committees, to maintain contact with student activities and administration within the University Community,
· to ensure that the purposes of LF are upheld.
· to oversee Organization Committee Members (OCMs),
· to serve as the central resource person in event planning and coordination, to prepare a meeting agendas in conjunction with the president, to keep up contact list, to substitute if the President is absent.
· to take minutes of all meetings,
· to reserve rooms for meetings and events,
· serve as the official historian of LF, and shall keep records, publications, and clippings relevant to LF,
· to provide support to the Treasurer by managing paperwork including but not limited to contracts and approval forms.
· to maintain a detailed record of all moneys of LF in existing accounts, to receive and deposit all moneys due to LF, to devise annual budgets for submission to Union of Student Organizations (USO) and Student Government Association (SGA), to recommend allocations for events, to meet with LF's Advisor,
- to render financial reports to the Executive Board and Membership.
· to publish and mail out the Liga Filipina Newsletter,
· to coordinate all aspects of publicity including but not limited to the creation and postering of flyers, of mail and telephone publicity and handling publicity.
· to develop ideas for LF events and programs,
· to facilitate the execution of LF events and programs, by designating responsibility to members and/or establishing committees to execute events and programs.
In the case that a member of the Executive Board wishes to resign from his or her office, he or she must notify the Executive Board two (2) weeks prior to resignation. Nominations for the vacant office will be accepted at this time, and elections will be held at a general meeting not more than two weeks after this time. In the period between nominations and elections, the President shall appoint a LF member to serve as a temporary replacement.
An Executive Board Officer may be impeached by a vote of the Board.
ARTICLE VI -- ELECTING OFFICERS
Only members who are undergraduate students in Barnard College, Columbia College, or the School of Engineering and Applied Science may vote or hold office.
In order to be eligible to vote, the individual must be officially registered on the LF membership list.
The president shall appoint an Election Committee to oversee the election procedure. The Election Committee shall be comprised of 2 Executive of OCM Board members who are either 1) graduating seniors, or 2) not running in the election.
A person may be nominated and/or elected in absentia. Any member who is nominated in absentia must be given written notification of acceptance to the Executive Board to be included on the ballots.
Elections for the Executive Board shall be held by secret ballot.
The Executive Board Officers are voted in by the General Membership.
ARTICLE VII -- AMENDMENTS TO THE CONSTITUTION
Amendments to this constitution may be introduced by any LF member, but must be submitted in writing to the Executive Board. The Board will then review the proposed amendment and will vote on it two weeks after submission. The amendment shall be passed if two-thirds of the Executive Board votes in favor.
The Constitution must be reviewed annually in October by the Board members elected in the preceding March.