The Columbia University Student Governing Board  sgb@columbia.edu

Guide to Additional Funding Resources

DARTS Guide

Guide to Greening Your Group

Guide to Publicity

Guide to Space

Guide to Prices and Rentals

1. -Lerner Hall Student Catering Menu
   

Make sure that the store from which you're buying accepts Columbia vouchers (see this list). If not, then read further below for info on reimbursements and petty cash, or talk to your advisor for other options. For a voucher:

1. 1.Get a voucher from outside OCAE on 5th floor Lerner and fill out "Authorized Amount," the vendor's name and address, the date, your group's name, your name and email, your group's account number (a six-digit code beginning with 99), and the "Details of Expenditure."
   

2. 2.Get either the president or the treasurer of your group to sign the voucher.
   

3. 3.Bring the voucher to OSGA so that your advisor can sign off on the purchase. SGB members can sign off on purchases $100 or less (so that you don't need to go to OCAE at all).
   

4. 4.Give the white sheet to the vendor when you make the purchase. No sales tax should be charged. REMEMBER TO TAKE THE RECEIPT.
   

5. 5.Bring the receipt (taped onto a blank sheet of paper) and the green sheet to Hah-neef, our friendly SACBO advisor on 6th floor Lerner. Give the yellow sheet to your OCAE advisor and keep the pink sheet for your records.

If you've already purchased something for your group with your own money, or want to buy from a vendor that does not except vouchers, then you'll probably go through the reimbursement process.

1. 1.REMEMBER THE RECEIPT WHEN YOU MAKE THE PURCHASE.
   

2. 2.Fill out a voucher according to the directions above, but using your own name as the payee/vendor.
   

3. 3.Fill out a W-9 Form and a Travel & Business Expense Report.
   

4. 4.Bring the green sheet, the receipt (taped onto a blank sheet of paper), and the two forms to Hah-neef. Yellow to your advisor, and pink for your records. If you used a credit card for the purchase, be sure to bring a print-out or copy of your credit card statement including the cost for which you're being reimbursed, as well as a photocopy of your credit card.
   

5. 5.Wait. A check made out to you will arrive at SACBO within a month.

To book space for future semesters, recognized student groups pre-calendar rooms in Lerner, Earl Hall, St. Paul's Chapel, and the Diana Center. Hamilton and most other academic buildings open up at the beginnings of semesters. If you need to reserve space in this semester, read on:

1. 1.Look into all potential spaces.
   

2. 2.To book spaces in Lerner, classrooms, outside spaces, and residence hall lounges: fill out this online form and wait for approval from your OSGA adviser and Univeristy Events Management (UEM). You might also want to visit Carol or Willamina in UEM on 7th floor Lerner in person, especially if you're not sure what space you want to reserve.
   

3. 3.To book space in Barnard: fill out this form signed by your OCAE adviser, and bring it to Special Events at 011 Altschul (the basement level).

Mystified by that Facilities charge? Use the 6-digit work order number and amount charged to look up invoices on the Facilities Work Order Invoice Tracker. Both numbers are available on your DARTS statements.

If you think your group was charged unjustly by Facilities, check the text of the Student Government Facilities Fund to ascertain whether or not you should have been charged at all.

Email both Ann-Linda Pugliese (ap114@columbia.edu) and Geraldine Brown-Marche (gb2023@columbia.edu) if you have any questions or would like to challenge a specific charge.