Tips on creating successful programming:

How to...

Use a voucher?

Make sure that the store from which you're buying accepts Columbia vouchers (see this list). If not, then read further below for info on reimbursements and petty cash, or talk to your advisor for other options. For a voucher:
  1. Get a voucher from outside OSGA on 5th floor Lerner and fill out "Authorized Amount," the vendor's name and address, the date, your group's name, your name and email, your group's account number (a six-digit code beginning with 99), and the "Details of Expenditure."
  2. Get either the president or the treasurer of your group to sign the voucher.
  3. Bring the voucher to OSGA so that your advisor can sign off on the purchase. SGB members can sign off on purchases $100 or less (so that you don't need to go to OSGA at all).
  4. Give the white sheet to the vendor when you make the purchase. No sales tax should be charged. REMEMBER TO TAKE THE RECEIPT.
  5. Bring the receipt (taped onto a blank sheet of paper) and the green sheet to Hah-neef, our friendly SACBO advisor on 6th floor Lerner. Give the yellow sheet to your OSGA advisor and keep the pink sheet for your records.

Get reimbursed?

If you've already purchased something for your group with your own money, or want to buy from a vendor that does not except vouchers, then you'll probably go through the reimbursement process.
  1. REMEMBER THE RECEIPT WHEN YOU MAKE THE PURCHASE.
  2. Fill out a voucher according to the directions above, but using your own name as the payee/vendor.
  3. Fill out a W-9 and a Travel & Business Expense form.
  4. Bring the green sheet, the receipt (taped onto a blank sheet of paper), and the two forms to Hah-neef. Yellow to your advisor, and pink for your records. If you used a credit card for the purchase, be sure to bring a print-out or copy of your credit card statement including the cost for which you're being reimbursed, as well as a photocopy of your credit card.
  5. Wait. A check made out to you will arrive at SACBO within a month.

Book space?

To book space for future semesters, recognized student groups pre-calendar rooms in Lerner, Earl Hall, St. Paul's Chapel, and the Diana Center (opening in Spring 2010). Hamilton and most other academic buildings open up at the beginnings of semesters. If you need to reserve space in this semester, read on:
  1. Look into all potential spaces.
  2. To book spaces in Lerner, classrooms, outside spaces, and residence hall lounges: fill out this online form and wait for approval from your OSGA adviser and Univeristy Events Management (UEM). You might also want to visit Carol or Willamina in UEM on 7th floor Lerner in person, especially if you're not sure what space you want to reserve.
  3. To book space in Barnard: fill out this form, get it signed by your OSGA adviser, and bring it to Special Events at 011 Altschul (the basement level).