INSTRUCTIONS FOR PREPARING THE STATEMENT OF

STANDARD SEARCH AND EVALUATION PROCEDURES

Each department, school, institute and center and the University Libraries must have on file in the Office of the Associate Provost an approved Statement of Standard Search and Evaluation Procedures. A statement may contain up to four parts, depending on the type of searches the unit conducts.

Each statement must contain the Standard External Search Procedures for each rank to which the unit normally makes full-time, compensated appointments. These must ensure a wide solicitation of candidates and a thorough examination of their comparative qualifications.

This portion of the statement should describe the standard procedures for selecting the following categories of officers:

I. Officers of Instruction

A. Tenured faculty

B. Nontenured faculty, including those with modified titles

C. Visiting faculty (where appropriate)

II. Officers of Research

A. Professional officers of research (senior research scientist/scholar, research scientist/scholar, associate research scientist/scholar, including those with visiting titles)

B. Staff officers of research (senior staff associate and staff associate)

III. Officers of the Libraries

If the selection procedures for the various ranks within a category listed above differ, they must be described separately. If one set of procedures applies to more than one category, this may be noted in lieu of restating them.

A department whose postdoctoral research scientists/scholars and postdoctoral research fellows routinely form a pool from which candidates are selected for appointment to instructional and higher research ranks must describe its Standard External Search Procedures for the Initial Selection of Postdocs. Those units whose postdocs remain at the University for a limited term solely for the purpose of receiving postdoctoral training need not describe their selection process.

A department which regularly nominates part-time officers of instruction or research for full-time appointment must describe its Standard External Search Procedures for the Initial Selection of Part-Time Officers.

A unit that selects its postdocs or part-time officers of instruction or research through the standard procedures described above must describe its Standard Internal Procedures for choosing those that they wish to appoint to instructional or higher research ranks. These procedures may take the place of a full external search.

The various sections of the Statement of Standard Search and Evaluation Procedures should include the following information:

• How the need for a position is determined and how the position is defined;
• For standard external searches, how a vacancy is made known to the professional world, listing the specific journals, and other means that are regularly used for advertising and for seeking women and minority candidates;
• For internal searches, how the pool of candidates is identified and how the vacancy is made known to them;
• The criteria used for evaluating candidates;
• The bodies (executive committee, appointments committee, special search committee) which screen the applicants, choose candidates for interviews, and make the final selection, and the processes by which each of these steps is taken.

If the timing of the search is keyed to external cycles of activities, such as meetings of professional societies, these cycles should be noted.