The guides and manuals listed below are divided into two sections: those issued by central administrative offices and those published by the offices of the academic vice presidents and deans. Copies of the listed materials may be obtained from the appropriate office. Many are also available on the Web. Many of the memos are updated and distributed annually.

I. ADMINISTRATIVE OFFICES

Academic Information Systems (AcIS):

• Computer Use Policy
• Copyright Information for Web Publishers at Columbia
• AcIS Computer Accounts
• System and Network Security Resources

Administrative Information Systems (AIS):

• LAN Security Guidelines
• Policies for Using AIS Logon IDs
• Information Security Policy Statement

Center for Career Services:

• An Employer's Guide to Hiring and Paying the Federal Work-Study Student
• An Employer's Guide to the Campus Employment Program

Office of Environmental Health and Safety:

• Radiation Safety Code
• Columbia University Asbestos Abatement Policy
• Columbia University Laser Safety Guidelines
• Columbia University Hot Work Permit Policy
• Columbia University Policy for Safe Use of Chemicals in Laboratories

Executive Vice President for Administration:

• Use of Outside Contractors

Facilities Management:

• Facilities Management and Administrative Services

Office of the General Counsel:

• Antitrust Guidelines
• Political Activity on Campus
• Retention of Outside Counsel

Human Resources:

• University Directory
• Compensation/Classification Policies and Procedures Manual
• Recruitment and Selection
• Personnel Policy Manual
• Working at Columbia
• Benefits in Brief Brochure
• Procedure for Medical Benefits for Postdoctoral Research and Clinical Fellows
• Family and Medical Leave Policy
• Making Address and Phone Changes for Employees in Your Department(s) Via the World Wide Web
• Tuition Exemption: Procedures and Information for Officers
• Extension of Fringe Benefits to Same-Sex Domestic Partners
• Temporary Employment Services
• Unemployment Insurance Processing--Guide for Departmental Administrators

Internal Audit

• Auditing at Columbia: A Service to Management
• Guide to Internal Controls

Office of Projects and Grants:

• Proposals for Sponsored Projects: An Information Guide for Prospective Project Directors
• Procedures for Submission of Proposals
• Columbia Policies Concerning Sponsored Projects
• Suggested Proposal Contents
• How to Put the Proposed Budget Together, with an Illustrative Sample
• Implementation of Federal Demonstration Project

Office of the Provost:

• Faculty Handbook
• Research Policy Handbook
• Salary Guidelines for Officers of Research
• Affirmative Action Policies and Procedures for the Appointment of Officers of Instruction, Research and the Libraries Outside the Health Sciences
• Principles and Customs Governing the Procedures of Ad Hoc Committees and University-Wide Tenure Review
• Principles and Customs Governing the Procedures of Ad Hoc Committees and University-Wide Tenure Review for Nominations from Barnard College
• Policies and Procedures for Determining the Statutory Limit on Full-Time Service of Nontenured Faculty
• Sabbatical Leave Policies
• Parental Policies of the University for Officers of Instruction
• Parental Policies of the University for Officers of Research
• Parental Policies of the University for Officers of the Libraries
• Taking Faculty Inventions and Other Innovations to the Marketplace: A Faculty Guide to Working with CIE
• Statement of Policy on Proprietary Rights in the Intellectual Products of Faculty Activity
• Assignment of Inventions to Columbia University
• Invention Report and Record
• Statement on Nondiscriminatory Policies
• Discrimination and Sexual Harassment Policy and Procedure
• Policy on Sexual Misconduct
• Romantic Relationship Advisory Statement
• Statement on Professional Ethics and Faculty Obligations and Guidelines for Review of Professional Misconduct
• Conflict of Interest Policies: Procedures for Compliance
• Principles and Procedures Governing the Allocation of University Apartments
• Rules of University Conduct
• Visiting Scholars and Visiting Scientists
• Services for International Faculty, Researchers, Scholars, and Scientists: Handbook for Departmental Managers (International Students and Scholars Office)
• International Immigration and Tax Briefings (issued jointly by the International Students and Scholars Office and the Office of the Controller)
• Eligibility for Payments/Salary by Columbia University
• Graduate Research Assistants Outside of the Health Sciences
• Graduate Research Assistants in the Health Sciences
• Graduate Research Assistants: Guidelines for Principal Investigators
• Fringe Charge on Student Salaries and Wages

Office of Support Services:

• Contracts, Partnerships and Educational Agreements
• Purchasing Policies and Procedures
• Policy for the Acquisition of Consultant Services
• Modifications to New Consultant Policy
• Columbia University Office Supply Catalogs (office supplies, scientific supplies, and computer supplies) from University vendors
• Discount Information Memos
  • Airfares
  • Automobile Rental
  • Hotels
  • International Mail
  • North American Van Line
  • Temporary Employment Agencies

Office of the Treasurer and Controller:

• Administrator's Guide to Risk Management and Insurance Policies and Procedures
• Non-resident Alien Policies and Procedures
• Guidelines When Charging Services Via Interdepartmental Invoices
• Policy Statement 92-1: New Subcodes for Segregation of "Unallowable" Expenses (.pdf format)
• Policy Statement 92-2: Year-End Closing Entries (.pdf format)
• Policy Statement 92-3: Charging Administrative and Clerical Salaries to Federal Grants and Contracts (.pdf format)
• Policy Statement 92-4: Charging Office Supplies and Other Administrative Expenses (Other Than Salaries) to Federal Awards (.pdf format)
• Policy Statement 92-5: Principal Investigator Responsibilities for Financial Oversight of Grants and Contracts (.pdf format)
• Property Control Manual
• Columbia University Financial Front End (FFE) User's Guide
• User's Guide to Accounts Payable Policies and Procedures
• Travel and Business Expense Policies and Procedures
  • Petty Cash Procedures
  • Direct Billings
  • Direct Billings for Non-Employees on University Business

Office of the Secretary:

• Charters and Statutes of the University
• Stated Rules for Faculties and Administrative Boards
• By-Laws of Departments
• The Named Professorships of Columbia University

Student Services:

• Facets (Facts about Columbia Essential to Students)
• Policy on Access to Student Records under the Federal Family Educational Rights and Privacy Act (FERPA) of 1974

II. SCHOOLS AND ACADEMIC UNITS

Arts and Sciences:

• Arts and Sciences Department Handbook
• Arts and Sciences Administrators' Guide to Computing Services
• Review of Full-Time Nontenured Faculty
• Tenured Faculty Research Program

Health Sciences:

• Affirmative Action Policies and Procedures for the Appointment of Officers of Instruction and Research in the Health Sciences
• Guidelines for Appointments and Promotions Prepared by the Committee on Appointments and Promotions, Faculty of Medicine
• Columbia University Health Sciences/The Presbyterian Hospital in the City of New York Policy on Conflicts of Interest and Commitment
• Salary Guidelines for Officers of Research in the Health Sciences
• Faculty Research Policy Handbook
• Guidelines for Review of Misconduct in Science
• Columbia-Presbyterian Medical Center's Multiple Project Assurance for Compliance with DHHS Regulations for the Protection of Human Subjects
• Health Sciences Division's Assurance of Compliance with PHS Policy on Humane Care and Use of Laboratory Animals
• Office of Grants and Contracts: Manual of Policies and Procedures
• Staff Procedures Manual: A Guide for Processing Staff Actions for Officers of Instruction, Officers of Research, Postdoctoral Fellows, Student Officers of Instruction and Research, Visiting Scientists and Visiting Scholars, Officers of Administration, and Support Staff
• Faculty Appointment Database (FAD)
• Faculty Practice Related Expense Policies and Reimbursement Guidelines
• Management of Chase Bank Accounts for Practice Income
• University Billing Compliance Plan and Attestations
• Levy on Gifts
• Overdraft Control Program
• Petty Cash Procedures and Guidelines
• Presbyterian Hospital Salary Reimbursement Procedures

Graduate School of Architecture, Planning and Preservation:

• Procedures for the Review and Reappointment of Nontenured Faculty

School of the Arts:

• Faculty Status Proposal and Appendix Questions and Answers
• Standard Search and Evaluation Procedures
• Creative Leave in the School of the Arts

Graduate School of Business:

• Standard Search and Evaluation Procedures for Officers of Instruction and Research
• Tenure Procedures
• Guidelines for Appointment of Professors of Professional Practice

Columbia College:

• Columbia College Departmental Representative Handbook (including the Committee on Instruction Guidelines for Establishing Limits on College Lecture Courses)
• Dean of Students' Policy on Relationships with Students (reprinted in Columbia College Bulletin)
• List of the Standing Committees of Columbia College

School of Dental and Oral Surgery (SDOS):

• Academic Policies and Procedures Manual
• Course Directors' Manual: Policies and Guidelines
• Manual of Clinical Policies
• Guidelines for Appointments and Promotions at the School of Dental and Oral Surgery
• Nominating Procedure for Appointments and Promotions
• Policy on Four-Year Review of Junior Faculty
• General Guidelines for Section/Divisional Ten-Year Review Process
• Regulation on the Use of the University Name in Connection with Advertising of Private Practices
• Statement of Policy for the Faculty Practice Plan
• New Patient Brochure
• Columbia Dental Plan Provider Network
• Columbia Dental Associates

Graduate School of Arts and Sciences (GSAS):

• Application for Grants under the Fulbright-Hays Faculty Research Abroad Program
• National Endowment for the Humanities (NEH) Summer Stipends for Arts and Sciences Faculty
• Stated Rules of the Graduate School of Arts and Sciences
• The Ph.D. Dissertation: Research Proposal, Sponsorship, Defense and Deposit: A Codification of Norms and Procedures Regarding Faculty Obligations, Students' Rights and Responsibilities, and Graduate School Regulations and Forms
• Policy on Student Conduct, Discipline and Grievances
• Graduate School of Arts and Sciences Housing Application for Visiting Scholars and Postdoctoral Fellows

School of International and Public Affairs (SIPA):

• Standing Committees
  • Executive Committee
  • Committee on Instruction
• Faculty Search Procedures
• Procedures for Review of Nontenured Faculty
• SIPA Disciplinary Policies and Procedures
• Final Exams and Grading Practices at SIPA
• Faculty Handbook of DIPA Procedures

Graduate School of Journalism:

• Internal Faculty Handbook
• Mission and Vision Statements

School of Nursing:

• School of Nursing Faculty Manual
• School of Nursing Student Handbook

School of Social Work:

• Committee on Academic Appointments Manual
• Plan of Organization of the Columbia University School of Social Work
• Faculty Workload Policy

Department of Physical Education and Intercollegiate Athletics:

• Physical Education and Intercollegiate Athletics Staff Handbook

Lamont-Doherty Earth Observatory

• By-Laws of the Lamont-Doherty Earth Observatory

Revised August 2003