Constitution of the Vietnamese Students Association
The name of this organization shall be Columbia University Vietnamese Students Association, herein known as VSA.
Section 2. MEMBERSHIP
A. Membership is open to all Columbia University students and affiliates, including alumni/ae and graduate students who share and are willing to contribute to the objectives listed in Article II.
B. Columbia students and affiliates shall not be excluded from membership on the basis of sex, race, religion, politics, or handicap.
C. The privileges and responsibilities of members are as follows:
a. Attend at least 50% of the meetings
b. Propose, decide, organize, and participate in all activities sponsored or co-sponsored by VSA
The purpose of VSA is to encourage an understanding of issues relevant to Vietnamese communities and to cultivate sensitivity to the needs of those people therein by:
A. Offering organizational, cultural, and education activities to the Columbia community at large
B. Developing and maintaining relationships with other organizations to promote awareness of issues pertinent to Vietnamese communities
Regular meetings should be held at least once a month. Before voting on any matter of policy or procedure, a quorum must be present. Two-thirds (2/3) of the membership in good standing will constitute a quorum.
The elected positions within VSA shall be:
a. The President shall preside over all the meetings
b. The President shall arrange the meeting schedule and set the agenda
c. The President shall serve as the VSA contact person to the University at large
d. The President shall oversee and establish committees as necessary
B. Vice President
a. The Vice President shall assist in organizing activities
b. The Vice President shall maintain the contact information of other VSAs and related organizations
a. The Secretary shall keep a historical account of VSA events
b. The Secretary shall take minutes of each meeting and make them available to the general body
c. The Secretary shall distribute information and advertise events
a. The Treasurer shall keep an accurate record of VSAs fiscal status
b. The Treasurer shall handle all financial transactions
c. The Treasurer shall prepare budget requests
E. Political Chair
a. The Political Chair shall organize forums and discussion pertaining to the goals of VSA
b. The Political Chair shall oversee the political committee
F. Community Service Chair
a. The Community Service Chair shall organize community service events, work with existing community service organizations, and maintain contact with Vietnamese communities.
b. The Community Service Chair shall oversee the community service committee
G. Social Chair
a. The Social Chair shall help cultivate a sense of community within VSA
b. The Social Chair shall be responsible for planning any social events
c. The Social Chair shall oversee the social events committee
a. The Webmaster shall maintain the VSA website in order to keep body members informed of current issues.
Section 2. ELECTION OF OFFICERS
Officers of VSA shall be elected annually, during the first meeting in the month of April. A quorum of two-thirds (2/3) of the membership shall be required to validate the election. The elected officers must win a majority vote. Each elected officer shall serve a term of one year. Officers cannot be re-elected to the same office.
Section 3. NOMINATIONS
Nominations from the floor or self-nominations shall be taken at the March general meeting provided that the nominee is present or has consented to the nomination. Any member in good standing is eligible for nomination
Section 4. VOTING
All members in good standing shall be eligible to vote. Voting shall be performed by secret ballot during the election meeting.
The specific charge shall be reviewed at an open meeting at which time the membership shall decide whether to proceed with an impeachment vote. A two-thirds (2/3) affirmative vote by secret ballot of the members present shall be required to confirm the removal of the officer.
Any member in good standing can propose amendments to the Constitution. Proposed amendments must be discussed before a vote by secret ballot by membership whether to adopt or reject these proposed amendments. Two-thirds (2/3) of the voting membership is required to adopt an amendment.
Any member in good standing can propose by-laws. A majority call vote is required to establish and alter by-laws.