Columbia University Human Resources

Pay Practices

 

Pay Days

Officers are paid on the last working day of each month for the entire month’s work. Support staff employees are generally paid every second Friday for the previous two-week period. Some service, maintenance, and dining service employees are paid weekly.

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Check Cashing

The Payroll Check Cashing Van comes to the Morningside Campus on Tuesdays from 1–2 pm and Fridays from 12 noon– 5 pm. Employees may cash their payroll checks upon presentation of a valid Columbia University Identification card. The Payroll Van is located between the Dodge Physical Fitness Center and Havemeyer Hall. You can reach this area by entering the gate on Broadway and 119th Street or by going down the steps leading to Dodge Gym and, turning left, continuing down the outer staircase.

At Harlem Hospital, check cashing takes place every other Friday (on payday) from 9–10 am. A payroll window is located in the Koontz Pavilion (the K Building).

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Direct Deposit

Human Resources Processing Center (HRPC)

330 Fifth Avenue, 11th Floor, MC 3202
Telephone: (212) 851-2888
Email: hrpc@columbia.edu
Web: www.columbia.edu/cu/controller/forms/forms.html

Columbia University employees can have their paychecks sent directly to an existing checking account. Completion of the process takes approximately two weeks from the date the direct deposit application is received by the HR Process Center. To have your check deposited directly into your checking account: (1) complete a CU Authorization Agreement for Automatic Deposits (Credits). The form can be found on the web at the above web location. (2) Attach a voided personal check. (3) Send the form and voided check to the HR Process Center.

If you do not have an account, Chase and Citibank offer free checking accounts for those who wish to sign up for direct deposit.

For information about viewing your pay statements online, click here.

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U.S. Savings Bonds

Payroll Accounting

1700 Broadway, 11th Floor, MC 3202
Telephone: (212) 851-2830

You may authorize the University to apply a part of your salary toward the purchase of U.S. Savings Bonds, which will be mailed to your home. Contact Payroll Accounting for an application.

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Pay Advances

Human Resources Processing Center (HRPC)

330 Fifth Avenue, 11th Floor, MC 3202
Telephone: (212) 851-2888
E-mail: hrpc@columbia.edu
Web: www.columbia.edu/cu/controller/forms/forms.html

Officers may request a vacation pay advance, equal to one month’s net salary prior to vacation, by submitting a request in writing to the HPRC. Such requests may be made only once a year. Advances for reasons other than vacation can be made only in extraordinary circumstances, once a year and with the written recommendation of the officer’s departmental administrator, dean, or vice president. These requests must also be submitted in writing to the HRPC.

Support staff should consult the appropriate collective bargaining agreement for the guidelines regarding vacation pay advances.

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Salary Increases

Employees covered by collective bargaining agreements receive wage increases in accordance with the provisions of their respective agreements.

For other employees, your salary and job performance are typically reviewed once a year by your supervisor or department head. Quality and quantity of work, changes in level of responsibility, interest, attendance, and cooperation are among the factors considered in a performance review. Salary increases are based on your performance and on University and departmental budget allocations. All salaries for officers of instruction are subject to review by the relevant dean, department chair, or vice president, as well as by the Office of the Provost on the Morningside Campus or the Office of the Vice President for Health Sciences on the Health Sciences Campus.

Salary review for all officers typically occurs before July 1 of each year. Support staff members not covered by a collective bargaining agreement generally have salary reviews on the anniversary date of their hire or last promotion.

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