SEC
RULE 14a-8
17
C.F.R. § 240.14a-8 (1990)
(a) If any security holder of a
registrant notifies the registrant of his intention to present a proposal for
action at a forthcoming meeting of the registrant's security holders, the
registrant shall set forth the proposal in its proxy statement and identify it
in its form of proxy and provide means by which security holders can make the
specification required by Rule 14a-4(b).
Notwithstanding the foregoing, the registrant shall not be required to
include the proposal in its proxy statement or form of proxy unless the
security holder (hereinafter, the "proponent") has complied with the
requirements of this paragraph and paragraphs (b) and (c) of this section:
(1) Eligibility. At the time he submits the proposal, the
proponent shall be a record or beneficial owner of at least 1% or $1000 in
market value of securities entitled to be voted on the proposal at the meeting
and have held such securities for at least one year, and he shall continue to
own such securities through the date on which the meeting is held. If the registrant requests documentary
support for a proponent's claim that he is the beneficial owner of at least 1%
or $1000 in market value of such voting securities of the registrant or that he
has been a beneficial owner of the securities for one or more years, the
registrant shall make such request within 14 calendar days after receiving the
security holder proposal and the proponent shall furnish appropriate
documentation within 21 calendar days after receiving the request. Appropriate documentation of the proponent's
claim of beneficial ownership shall include:
(i) A written statement by a record
owner or an independent third party, accompanied by the proponent's written
statement that the proponent intends to continue ownership of such securities
through the date on which the meeting is held;
or
(ii) A copy of a Schedule 13D,
Schedule 13G, Form 13F, Form 3 and/or Form 4, or amendments thereto, filed with
the Commission and furnished to the registrant by the proponent, provided that
such filings indicate the proponent's beneficial ownership as of or prior to
the date on which the relevant one year period commences, and are supported by
(A) A copy of all subsequent
amendments reporting a change in ownership level,
(B) The proponent's affidavit,
declaration, affirmation or other similar document provided for under
applicable state law attesting that the proponent continued to be the
beneficial owner of at least 1% or $1000 in market value of such voting
securities of the registrant throughout the required one year period and as of
the date of the affidavit, declaration, affirmation or other similar document
provided for under applicable state law, and
(C) The proponent's written
statement that the proponent intends to continue ownership of such securities
through the date on which the meeting is held.
In the event the registrant includes the proponent's proposal in its
proxy soliciting material for the meeting and the proponent fails to comply with
the requirement that he continuously hold such securities through the meeting
date, the registrant shall not be required to include any proposals submitted
by the proponent in its proxy material for any meeting held in the following
two calendar years.
(2) Notice and Attendance at the
Meeting. At the time he submits a
proposal, a proponent shall provide the registrant in writing with his name,
address, the number of the registrant's voting securities that he holds of
record or beneficially, the dates upon which he acquired such securities, and
documentary support for a claim of beneficial ownership. A proposal may be presented at the meeting
either by the proponent or his representative who is qualified under state law
to present the proposal on the proponent's behalf at the meeting. In the event that the proponent or his
representative fails, without good cause, to present the proposal for action at
the meeting, the registrant shall not be required to include any proposals
submitted by the proponent in its proxy soliciting material for any meeting
held in the following two calendar years.
(3) Timeliness. The proponent shall submit his proposal
sufficiently far in advance of the meeting so that it is received by the
registrant within the following time periods:
(i) Annual Meetings. A proposal to be presented at an annual
meeting shall be received at the registrant's principal executive offices not
less than 120 calendar days in advance of the date of the registrant's proxy
statement released to security holders in connection with the previous year's
annual meeting of security holders except that if no annual meeting was held in
the previous year or the date of the annual meeting has been changed by more
than 30 calendar days from the date contemplated at the time of the previous
year's proxy statement, a proposal shall be received by the registrant a
reasonable time before the solicitation is made.
(ii) Other Meetings. A proposal to be presented at any meeting
other than an annual meeting specified in paragraph (a)(3)(i) of this section
shall be received a reasonable time before the solicitation is made.
Note. - In order to curtail
controversy as to the date on which a proposal was received by the registrant,
it is suggested that proponents submit their proposals by Certified Mail-Return
Receipt Requested.
(4) Number of Proposals. The proponent may submit no more than one
proposal and an accompanying supporting statement for inclusion in the issuer's
proxy materials for a meeting of security holders. If the proponent submits more than one proposal, or if he fails
to comply with the 500 word limit mentioned in paragraph (b)(1) of this
section, he shall be provided the opportunity to reduce the items submitted by
him to the limits required by this rule, within 14 calendar days of
notification of such limitations by the registrant.
(b)(1) Supporting Statement. The registrant, at the request of the
proponent, shall include in its proxy statement a statement of the proponent in
support of the proposal, which statement shall not include the name and address
of the proponent. A proposal and its
supporting statement in the aggregate shall not exceed 500 words. The supporting statement shall be furnished
to the registrant at the time that the proposal is furnished, and the
registrant shall not be responsible for such statement and the proposal to
which it relates.
(2) Identification of
Proponent. The proxy statement shall
also include either the name and address of the proponent and the number of
shares of the voting security held by the proponent or a statement that such
information will be furnished by the registrant to any person, orally or in
writing as requested, promptly upon the receipt of any oral or written request
therefor.
(c) The registrant may omit a
proposal and any statement in support thereof from its proxy statement and form
of proxy under any of the following circumstances:
(1) If the proposal is, under the
laws of the registrant's domicile, not a proper subject for action by security
holders.
Note. - Whether a proposal is a
proper subject for action by security holders will depend on the applicable
state law. Under certain states' laws,
a proposal that mandates certain action by the registrant's board of directors
may not be a proper subject matter for shareholder action, while a proposal
recommending or requesting such action of the board may be proper under such
state laws.
(2) If the proposal, if implemented,
would require the registrant to violate any state law or federal law of the
United States, or any law of any foreign jurisdiction to which the registrant
is subject, except that this provision shall not apply with respect to any
foreign law compliance with which would be violative of any state law or
federal law of the United States.
(3) If the proposal or the
supporting statement is contrary to any of the Commission's proxy rules and
regulations, including Rule 14a-9, which prohibits false or misleading
statements in proxy soliciting materials;
(4) If the proposal relates to the
redress of a personal claim or grievance against the registrant or any other
person, or if it is designed to result in a benefit to the proponent or to
further a personal interest, which benefit or interest is not shared with the
other security holders at large;
(5) If the proposal relates to
operations which account for less than 5 percent of the registrant's total
assets at the end of its most recent fiscal year, and for less than 5 percent
of its net earnings and gross sales for its most recent fiscal year, and is not
otherwise significantly related to the issuer's business;
(6) If the proposal deals with a
matter beyond the registrant's power to effectuate;
(7) If the proposal deals with a
matter relating to the conduct of the ordinary business operations of the
registrant;
(8) If the proposal relates to an
election to office;
(9) If the proposal is counter to a
proposal to be submitted by the registrant at the meeting;
(10) If the proposal has been
rendered moot;
(11) If the proposal is substantially
duplicative of a proposal previously submitted to the registrant by another
proponent, which proposal will be included in the issuer's proxy material for
the meeting;
(12) If the proposal deals with
substantially the same subject matter as a prior proposal submitted to security
holders in the registrant's proxy statement and form of proxy relating to any
annual or special meeting of security holders held within the preceding five
calendar years, it may be omitted from the registrant's proxy materials
relating to any meeting of security holders held within three calendar years
after the latest such previous submission: Provided, That
(i) If the proposal was submitted at
only one meeting during such preceding period, it received less than three
percent of the total number of votes cast in regard thereto; or
(ii) If the proposal was submitted
at only two meetings during such preceding period, it received at the time of
its second submission less than six percent of the total number of votes cast
in regard thereto; or
(iii) If the prior proposal was
submitted at three or more meetings during such preceding period, it received
at the time of its latest submission less than 10 percent of the total number
of votes cast in regard thereto; or
(13) If the proposal relates to
specific amounts of cash or stock dividends.
(d) Whenever the registrant asserts,
for any reason, that a proposal and any statement in support thereof received
from a proponent may properly be omitted from its proxy statement and form of
proxy, it shall file with the Commission, not later than 80 calendar days prior
to the date the definitive copies of the proxy statement and form of proxy are
filed pursuant to Rule 14a-6, or such shorter period prior to such date as the
Commission or its staff may permit, six copies of the following items: (1) The
proposal; (2) any statement in support thereof as received from the proponent;
(3) a statement of the reasons why the registrant deems such omission to be
proper in the particular case; and (4) where such reasons are based on matters
of law, a supporting opinion of counsel.
The registrant shall at the same time, if it has not already done so,
notify the proponent of its intention to omit the proposal from its proxy
statement and form of proxy and shall forward to him a copy of the statement of
reasons why the registrant deems the omission of the proposal to be proper and
a copy of such supporting opinion of counsel.
(e) If the registrant intends to
include in the proxy statement a statement in opposition to a proposal received
from a proponent, it shall, not later than 30 calendar days prior to the date
the definitive copies of the proxy statement and form of proxy are filed
pursuant to Rule 14a-6, or, in the event that the proposal must be revised to
be includable, not later than five calendar days after receipt by the
registrant of the revised proposal, promptly forward to the proponent a copy of
the statement in opposition to the proposal.
In the event the proponent believes that the statement in opposition
contains materially false or misleading statements within the meaning of Rule
14a-9 and the proponent wishes to bring this matter to the attention of the
Commission, the proponent promptly should provide the staff with a letter
setting forth the reasons for this view and a copy of the statement in
opposition and at the same time promptly provide the registrant with a copy of
his letter.