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1)   A Table-To-Text Word Macro
2)   A Word Macro Shortcut
3)   Adding Your New Word Macro To The Toolbar
4)   Aligning Text In Word
5)   Auto Correcting Partial Words In Word
7)   AutoFormatting A Word Table
8)   Changing The Sidebar Border
9)   Changing The Word Font Size
10) Creating Multiple Versions In Word
11) Creating A Table Of Contents In Word

12) Dealing With Spelling Errors In Word
13) Displaying The Word Drawing Toolbar
14) Dragging Word Text With The Right Mouse Button
15) Editing In Word Print Preview
16) Editing Word Styles
17) Entering User Information In Word
18) Exceptions To The Word AutoCorrect Rules
19) Exiting Word
20) Finding The Next Occurrence In Word Documents
2c) Get quick Formatting info in Word
21) Generating Test Text in Word
22) Getting Word To Do A Summary
23) Holiday Paper For Word Documents
24) How To Display Shortcut Keys In Word Screen tips
25) How To Open Word With No Document
26) How To Repeat Find In Microsoft Word
27) Hyphenating Word Documents
2a) Inserting a header/footer in a Word document.
2b) Inserting page numbers without going through the header/footer routine.
28) Important File On Disk
29) Inserting A Sidebar
30) Inserting Bookmarks In A Word Document
31) Internet Links In Word Documents
32) Modifying The Word New Button
33) Moving Or Removing Word Toolbar Buttons
34) Moving Word Text
35) Opening A Registered File With A Different Program
36) Preparing A Word Document For Printing -- Without A Printer
37) Previewing Web Pages In Word
38) Printing An Envelope With Word
39) Quick Numbering In Word
40) Quickly Changing Case In Word Documents
41) Remove Shortcut Identifiers
42) Selecting Text In Word Documents
43) Some Word Text Selection Hints
44) Sorting A Word Table
45) Sorting Word Lists
46) Sparkling Text In Word
47) Spell Check Your Word Headings
48) Starting Where You Left Off In A Word Document
49) Text Wrapping In Word 2000
50) Thumbnail Printing In Word
51) Toggling The Office Assistant In Word
52) Turning Off Word's Adaptive Menus
53) Using A Line Break In Word
54) Using AutoCorrect To Insert Symbols
55) Using Captions For Word Pictures
56) Using Comments In Word
57) Using Shading In Word Documents
58) Using The Office 2000 Shortcut Bar
59) Using Word's Save As Dialog Box
60) Using Word Themes
61) Using Word's AutoComplete
62) Using Word's Autoshapes
63) Using Word's Work Menu
64) Watch Out For A Possible Disaster
65) Window Off the Screen
66) Word Ruler Tip
67) Word's Formatting Marks

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Using Shading In Word Documents
When one thinks of shading in a Word document, the idea is usually to create a sidebar complete with shading and a border. However, it's often very effective to use light shading with no border.
Open a blank document and enter text (or open an existing document).
Select a section of text and choose Format|Borders and Shadings. In the Borders page (click the Borders tab if necessary), click None. Now, click the Shadings and select the color and shade that you want to use. Click OK to close the dialog box and apply your shading selection.

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Holiday Paper For Word Documents
Are you working on your New Year's cards? If so, you could use a special paper for your holiday letters -- something with a holiday message -- or you could get Word to do the job for you. How about a watermark that reads Happy New Year diagonally across all your pages?

To add a watermark, open a blank document and choose View|Header and Footer. When the Header and Footer toolbar opens, click in the header area and then choose Insert|Picture|WordArt. Select a WordArt style and then type "Happy New Year" into the Edit WordArt Text dialog box and click OK.

Size and place the text so that it appears diagonally (or however you want it to appear) across the page. Right-click the WordArt and choose Format WordArt. Select a light fill color and select the check box labeled "Semitransparent." Click OK to close the dialog box.
Click Close in the Header and Footer toolbar.

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Preparing A Word Document For Printing -- Without A Printer
Let's imagine that you and your notebook computer are out on the road with no printer. Did you know that you can get everything ready to print - including checking the Page Preview and all -- and then print your document to a file? When you get back to your office, you can simply copy the print file to your printer.

To do this, you must first set up a printer in Windows. Click Start|Settings|Printers. Double-click Add Printer and click Next. Select your printer (the printer you have back at the office) and click Next. If you're asked about changing the existing driver, select the radio button labeled "Keep existing driver" and click Next.

Under "Available ports:" choose FILE and click Next. Name the new printer "File Printer" and click Finish (no test print necessary).

To print your document in Word, choose File|Print. When the Print dialog box opens, select File Printer and click OK. Name your file and click OK.

Back in the office, you can just copy your PRN files to the printer.

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Text Wrapping In Word 2000
When you insert a picture into Word, you can easily set how you want Word to wrap text around the picture. To test this procedure, run Word and type in some text. Next choose Insert|Picture|Clip Art and insert any picture.

Click the picture to select it and the floating Picture toolbar will open. Click the Text Wrapping button (it's a drawing of a dog with lines over the drawing). Choose Tight from the list and Word will wrap the text very closely to the picture.

Now you can customize text wrapping to make text flow around a picture even more closely than selecting a tight wrap does.

Run Word, add some text, and then choose Insert|Picture|Clip Art and insert a picture. Click the picture to select it and then click the Text Wrapping and choose Edit Wrap Points. You can now use the mouse to drag individual edit points and get exactly the fit you want.

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Hyphenating Word Documents
If you have a Word document that you think would look better hyphenated, you can choose Tools | Language | Hyphenation. When the dialog box opens, deselect the check box labeled 'Hyphenate words on CAPS' and make sure that the 'Automatically hyphenate document' check box is selected. Click OK to close the dialog box and hyphenate the document.

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Using Comments In Word
You can very easily insert comments into a Word document for use by others who may edit your document, or for your own reference use. Just click where you want the comment to appear and choose Insert|Comment. When the Comments window opens at the bottom of the Word screen, type in your comment and then click Close to return to your document. When you move the mouse over the comment location, the comment itself will appear in a tool tip box. You can double-click the comment mark to open the Comments window.

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Inserting Bookmarks In A Word Document
When you need to work with large documents in Word, it's very helpful to bookmark sections of your document for quick navigation. To do this, click where you want a bookmark and choose Insert|Bookmark. Name your bookmark and click Add.

To navigate to the bookmark, press Ctrl + G and under 'Go to what' select Bookmark. Now, under 'Bookmark name' you'll see your newly-added bookmark. Click 'Go To' to navigate to the bookmark. Click Close to close the dialog box.

When you have more than one bookmark (and you probably will), click the arrow at the right side of the 'Bookmark name' list box and select your bookmark name.

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Editing Word Styles
The Times New Roman typeface is the default font in Word. You can change the default to another font.

To do this, click on some plain text in a Word document. Choose Format|Style. When the Style dialog box opens, click Modify. In the Modify Style dialog, click Format|Font. Choose a new typeface and font size and click OK.

Back in Modify Style, select the check boxes labeled 'Add to template' and 'Automatically update' and click OK. At this point, you're back in the Style dialog box. Click Apply to apply the new style and close the dialog box.

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Sorting Word Lists
Although everyone knows that you can sort Excel data, many people don't realize that you can also sort data in Word. Enter the data as shown here, pressing Tab twice between the name and the price.

Pears $1.29
Oranges $1.19
Kiwis $1.10
Bananas $1.49
Apples $0.99

Now select all the data and choose Table|Sort. When the dialog box opens, accept the default and click OK. This will put the data into alphabetical order and keep the prices aligned with the correct fruit.

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Exiting Word
There are several ways to close Word, and other Office 2000 programs. You can:

Choose File|Exit.
Make sure the Word window is active and press Alt + F4.
Click the Close box (the X in the upper right corner).
Press Alt + Space and then choose Close from the menu.
Press Alt + F + X sequentially.

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Using Word's Save As Dialog Box
When you choose File|Save As in Word, the dialog box will open to the default folder. If you type in a name and click Save, the default folder is where your new document will go. However, if you'd like to save a document in some other folder, choose File|Save As and then click the arrow at the right side of the 'Save in' list box at the top of the dialog box. Select a new folder, type in a name and click Save.

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Selecting Text In Word Documents
There are a number of ways to select text in a Word document. For example, if you want to select a single word, you can double-click it. If you want to select a sentence, press and hold down Ctrl while you click once anywhere in the sentence. To select an entire paragraph, click three times (quickly) inside the paragraph.

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Adding Your New Word Macro To The Toolbar
You can run the macro by pressing Alt + F8 and then double-clicking the macro name. However, a macro is much easier to use if you add a button to the toolbar to run the macro.

To do this, run Word and choose View|Toolbars|Customize. When the Customize dialog box opens, click the Commands tab. Now, under 'Categories,' click Macros. Your new macro should now appear in the right pane. Drag it to the toolbar and then click Modify Selection. Change the name to Table to Text and press Enter. Click Close to dismiss the dialog box.

Now, you can simply click inside a table and then click the new 'Table to Text' button to convert the table to text.

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A Table-To-Text Word Macro
Since we often encounter tables in Word documents that we usually have to convert to text, you can write a macro to speed up the job. This is a very short macro, so even if you don't use it often, it may prove worthwhile to you.

To create the macro, run Word and press Alt + F11. When the VBS Editor opens, click the 'Modules' folder by choosing Insert|Module. Now add the following to your new module.

Sub Table()
Selection.Tables(1).Select
Selection.Rows.ConvertToText Separator:=wdSeparateByTabs, NestedTables:= True
Selection.Style = ActiveDocument.Styles("Normal")
Selection.MoveDown Unit:=wdLine, Count:=1
End Sub

Press Alt + Q to return to the Word document. To use the macro, click in the table you want to convert. Next, press Alt + F8 and double-click the macro name.

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Quick Numbering In Word
When you want to add a numbered list to a Word document, click the Numbering button in the toolbar, or you can simply type a
1
followed by a period, then a space, and then your text. Press Enter and Word will supply the number 2 with a period and the proper spacing.

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Printing An Envelope With Word
Put an envelope into your printer (how you do this depends on your printer). Now, choose Tools | Envelopes and Labels. When the Envelopes and Labels dialog box opens, enter the postal address into the Delivery Address and Return Address entry boxes. Click Print.

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Create Multiple Versions In Word
When you have several people working together on a document, you may wish to create different versions of that document to help you keep track of changes. To save a document as a version, each person should choose File/Versions. When the Versions dialog box opens, click Save Now. Add comments concerning any changes and click OK. To open a version, load the document you're working on and choose File/Versions. Double-click the version you want to open. As long as everyone on your writing/editing team uses versions, it's easy to keep track of who did what.

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Modifying The Word New Button
If you click the New button (at the left side of the Word toolbar), Word usually opens a new blank document. However, if you often use one of the other templates, you may prefer to have the New button open the New dialog box and give you a chance to select the template you want.

To change the button, choose View/Toolbars/Customize. When the Customize dialog box opens, drag the current New icon away from the toolbar. Now, click the Commands tab. Next, under 'Categories,' click File to select it. Drag the icon labeled New into place in the first spot on the left in the Word toolbar. Click OK to accept your new selection and close the dialog box. The new button will open the New dialog box and you can choose a new template from each document.

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Using Word's AutoComplete
Word's AutoComplete is an interesting function that you can use to help speed you along with some kinds of documents. For example, suppose you often write letters. If you use AutoComplete, you could type in

best w

and Word will produce Best Wishes.

To experiment with this feature, choose Tools, AutoCorrect. When the AutoCorrect dialog box opens, click the AutoText tab. Look through the AutoText entries to see what is available. Click OK to close the dialog box. Now, go try out some of the entries.

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Dealing With Spelling Errors In Word
You know that you can press F7 to spell check a document or selection. But, since Word underlines potentially misspelled words as you work, you can take this opportunity to add a word to the custom dictionary or to AutoCorrect.

When you enter a word that gets underlined by a squiggly red line, right-click the word and choose the correct spelling if the word is indeed incorrect. If the word is correctly spelled, click Add to add it to the custom dictionary. If the word is a typo and AutoCorrect is available when you right-click a word, you can use it to add the correct spelling (if available) to your AutoCorrect list.

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Using Word Themes
When you need to generate a special document such as a brochure, or perhaps even a personal letter to an old friend, you really should take a look at the themes offered by Word. To check out the themes, open a Word document and choose Format/Theme. When the theme dialog box opens, click on a few of the selections. You will probably find one that you like. After you make your selection, click OK to apply the selection and close the dialog box.

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Creating A Table Of Contents In Word
If you want to use a table of contents (TOC) for some of your Word documents, you need to make sure you use style to format your document titles (Heading 1, Heading 2, etc). As an example, let's say that we use Heading 1 for all our titles in a particular document. To add the TOC, click at the top of the document and choose Insert/Index and Tables. When the Index and Tables dialog box opens, click the Table of Contents tab. Now, accept the default settings and click OK to insert the TOC at the top of your document.

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Displaying The Word Drawing Toolbar
By default, Word displays the Standard and Formatting toolbars. There are times when you need other toolbars, though. For example, if you work with graphics, you might like to have the Drawing toolbar always available. To make the Drawing toolbar visible, right-click the toolbar and choose Drawing. The Drawing toolbar will now appear in the window. If you want to use it permanently, drag the toolbar to the bottom of the Word window. At some point, it will anchor in place.

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Toggling The Office Assistant In Word
In Microsoft Office 97, turning off the Office Assistant was quite a problem. But, in Microsoft Office 2000, it's entirely up to you--you can use the Office Assistant, or you can turn it off. To change the status of the Office Assistant, choose Help and then select Show the Office Assistant to turn it on, or Hide the Office Assistant to turn it off. This works in the other Office programs as well.

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AutoFormatting A Word Table
If you need to use a table in a Word document, you can just choose Table/Insert Table and then click OK to accept the default table. To make your table look better with AutoFormat, click in the table to select it and choose Table/Table AutoFormat. When the Table AutoFormat dialog box opens, click a few of the selections under 'Formats.' When you find one you like, click OK to accept it and close the dialog box.

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Using Captions For Word Pictures
If you're composing a newsletter, or some other type of document that needs figures, you can get to add captions to your figures. Suppose you'd like to just call the figures Figure 1 through Figure X. Right-click the graphic object and choose Caption. When the Caption dialog box opens, accept the default settings and click OK. Word will insert 'Figure 1' below the picture. Right-click the next picture and choose Caption, then click OK. Word will insert 'Figure 2' below the picture. Continue until you have captions for all your graphics.

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Aligning Text In Word
Let's imagine that you have already written a rather long document. Now, you see that a portion of the text would look much better centered. You don't have to redo any part of your document. All you have to do is select the text you want to center and press Ctrl + E. You can apply any format to selected text. Select the text and press Ctrl + E to center the selection, Ctrl + L to align to the left, or Ctrl + R to align it to the right.

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Inserting A Sidebar
Do you have text in your Word document that you want to really stand out? If so, why not use a sidebar? To create a sidebar, run Word 2000 and choose Insert/Text Box. The mouse pointer will change to a crosshairs. When it does, double-click the mouse button to insert your text box and open the Format Text Box dialog box. When the dialog box opens, click the Layout tab. Next click the text wrapping option that you want to use. In most cases, you would want your document text to wrap around the text box, so click either 'Square' or 'Tight' and then click OK to close the dialog box and apply your selections.

Now, you are ready to add your sidebar text. Click in the text box and choose Format, Font. When the Font dialog box opens, select the font and font size you want to use for your sidebar and click OK to apply your new selections and close the dialog box. Now type in your text. You can use the mouse to size the sidebar and place it in your document. To do this, click the text box border to select it. Now when you move the mouse pointer over the border, the pointer will turn to a double-arrow at the corners. When the pointer is a double arrow, you can drag to size the text box. When the pointer turns to a four-headed arrow, you can drag the text box to a new location.

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Change The Sidebar Border
You may not care much for the default text box border on your Word sidebar--perhaps you would like a heavier border instead. So, let's take a look at how you can make your sidebar border a bit thicker. To do this, move the mouse pointer over the sidebar (text box) border. When the pointer changes to a four-headed arrow, right-click and choose Format Text Box. When the Format Text Box dialog box opens, click the Colors and Lines Tab. Now, click the up arrow at the right side of the 'Weight' spin box to increase the line thickness. When the line reaches the correct thickness, click OK to close the dialog box and apply your new border settings.

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Sorting A Word Table
Let's say that you want to sort the list alphabetically by book title. Run Word and choose File/Open. Now, double-click Booklist.doc to open your Booklist document. Next, click in the table and choose Table/Select/Table. With the table selected, choose Table/Sort. When the Sort dialog box opens, click OK to accept the defaults (sort ascending by Column One). Since Column One is the book titles in our sample table, Word will now sort the table alphabetically by title. Of course, you could also sort by author or publisher. All you need to do is select the column you want to sort by in the Sort dialog box. Make sure you select the entire table before you sort--otherwise, you will lose the association between the columns.

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Moving Or Removing Word Toolbar Buttons
If you don't like the Word toolbar and menu arrangement, you can move the buttons around to suit yourself. Suppose that you'd rather have the View menu at the right side, between Table and Window. Just hold down the Alt key and use the mouse to drag the View menu to the area between Table and Window, then release the mouse button. The menu may open when you do this. Pay no attention--it won't hurt a thing.

You can change any menu or button location using this method. Just hold down Alt and drag. Suppose there are some button or menus that you don't want at all. Just hold down Alt and drag the item away from the toolbar.

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Thumbnail Printing In Word
It's very easy to print thumbnails when you use Word 2000. Suppose you'd like to print as many as 16 pages of your current document on a single sheet of paper for layout inspection (or just for the heck of it). All you have to do is choose File/Print. When the Print dialog box opens, click the arrow at the right side of the 'Pages per sheet' list box and select 16 (or 1, 2, 4, 6, or 8). Click OK to print.

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Using Word's Work Menu
Here's a cool Word feature that not everyone knows about. Word includes a hidden command named Work. With the Work menu in place, you can choose Work/Add To Work Menu to add the current open document. You can add as many documents as you want and then open any document by selecting it from the Work menu.

To add the Work menu to your toolbar, choose Tools/Customize. When the dialog box opens, click the Commands tab. Now, under 'Categories,' click Built-in Menus. In the 'Commands' list, locate Work and drag it to the toolbar wherever you'd like it to appear.

If you select text in Word 2000 and then use the mouse to drag it to a new location, the text moves to that new location and it no longer exists at the original location. However, if you use the right mouse button to drag selected text to a new location, Word will open a menu offering you some choices. You can move the text, copy the text, create a hyperlink, or just create a link.

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Turning Off Word's Adaptive Menus
Word 2000 uses menus that display only a few basic commands. After a pause, Word will finally display all the commands. If you don't like this feature, here's how to turn it off.

Choose Tools/Customize. When the Customize dialog box opens, click the Options tab. Now, deselect the check box labeled 'Menus show recently used commands first' and then click Close to dismiss the dialog box.

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Auto Correcting Partial Words In Word
Here's a little-used Word 2000 feature for you--you can use AutoCorrect to correct partial words. For example, if you commonly type the ending 'tion' as 'toin,' you could configure AutoCorrect to correct just the ending.

To do this, choose Tools/AutoCorrect. When AutoCorrect opens, type
toin
into the 'Replace' entry box. Now, type
tion
into the 'With' entry box. Click Add, then click OK.

If you now type in 'natoin' AutoCorrect will turn it into 'nation'. Note that you must be very careful about correcting partial words. You could end up incorrectly correcting correct words, turning them into incorrect words.

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Finding The Next Occurrence In Word Documents
You can use keystrokes to repeat a find.
All you have to do is press Shift + F4 or Alt + Ctrl + Y.

To check this out, open a document in Word and press Ctrl + F to open the Find and Replace dialog box. Type in "the" and click Find Next. When Word finds the first occurrence of "the," click Cancel to close the dialog box. Now press Shift + F4 and Word will move to the next "the." After you do this a few times, press Alt + Ctrl + Y and you'll discover that it works just the same as Shift + F4.

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Editing In Word Print Preview
Although we tend to think of Word's Print Preview as just a way to see how a document will look when printed, you can also use it to touch up your documents. For example, suppose you need to make a few changes in the text to get the document to look its best when printed. Here's how:

Choose File/Print Preview. Click the area of the document that you want to edit and Word will zoom in on that area. Now, click the Magnifier button to deactivate it. When the cursor changes to the standard I beam, you can start editing. When you finish editing, you can click Close to exit Print Preview mode.

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Some Word Text Selection Hints
You know that you can double-click a word to select it in a Word document. You can also drag the mouse to select a large area of text. But, what do you do if you want to select a single line? You move the cursor to the left of the line of text you want to select until the cursor turns into a pointer. Then you click. To select an entire sentence, press Ctrl and click inside the sentence.

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How To Open Word With No Document
When you open Word, there is always a new blank document present so you can start typing immediately. If you'd prefer to have Word open with no document at all, there is a way.

To open Word with no document, you'll need to modify the shortcut that you use to run Word. To do this, right-click the shortcut and choose Properties. When the Properties dialog box opens, click the Shortcut tab. Now click in the "Target" text entry box and use the arrow keys to move to the end of the line. Make sure the line is not selected. Now, press Space and then add
/n
to the end of the existing line. Click OK to close the dialog box and save your new Word switch.

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Internet Links In Word Documents
When you send someone a Word document via email, it's very easy to imbed any Internet links that you would like the recipients to view. All you have to do is type in a URL (use http://). You will notice that the link appears in underlined blue. If you (or your recipients) click the link, your system will dial the ISP (if necessary) and navigate to that link.

If this fails to work for you, then that Word option has been disabled. To enable it, choose Tools/AutoCorrect. When the AutoCorrect dialog box opens, click the AutoFormat As You Type tab. Select the check box labeled "Internet and networks paths with hyperlinks." Click OK to close the dialog box and record your selections.

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A Word Macro Shortcut
To record a Word macro, choose Tools/Macro/Record New Macro. Then click OK in the Record Macro dialog box to start recording.

However, you can also open the Record Macro dialog box with a simple double-click. Look at the status bar at the very bottom of the Word window. There you'll find a button labeled REC. Although this button appears grayed out, you can double-click it to open Record Macro.

When you start recording, you'll notice that the REC button is no longer grayed out. This indicates that recording is active.

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Moving Word Text
As you probably know, you can select text in Word and then drag the selected text to a new location using the mouse. Here is another way to move text in Word. Select some text and then hold down Shift + Alt while you use the Up and Down arrows to move the text.

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Starting Where You Left Off In A Word Document
When you open Word and load the document you were working on the day before, the cursor always appears at the top of the document. So you have to locate where you left off to continue your work. This is often a real pain if you're working with a long document and you were not working at the end of that document when you closed Word. To get back to where you left off, run Word, load the document and then press Shift+ F5. Word will place the cursor just where it was when you last closed the program.

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How To Display Shortcut Keys In Word Screen tips
When you move the mouse pointer over a Word toolbar button, a screen tip will open to inform you of that object's function. You can also get Word to show you any shortcut keys that might apply to a button. To do this, run Word and choose Tools/Customize. When the Customize dialog box opens, click the Options tab. Now, select the check box labeled "Show shortcut keys in ScreenTips" and click OK.

Note that this change will affect Word and PowerPoint, but will not apply to Excel.

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Watch Out For A Possible Disaster
When you're working on a document, be sure to save it frequently. This will help you avoid losses better than anything else you could do.

And now, for that possible disaster. Suppose you're working on a long document. You're starting a new sentence so you press Shift and the letter A. But, let's say that you accidentally press Ctrl + A instead of Shift + A. Now you keep typing and your entire document disappears. What has happened is that you selected all the text in the document and then replaced it with the next letter you typed.

If this should happen to you, don't panic and don't save the document at this point. Instead, press Ctrl + Z and Word will restore your lost text. Now, you can save the document. This may not happen often, but we have had it happen.

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Exceptions To The Word AutoCorrect Rules
Many Word users aren't aware of the AutoCorrect exception list. Let's say that you commonly use an abbreviation such as tty. in your documents. You wouldn't want to start a new sentence every time you use the abbreviation so you'd add that word to the Exception list. To view the Exception list, choose Tools/AutoCorrect. When AutoCorrect opens, click Exceptions. To add tty. to the Exceptions list, type the abbreviation into the "Don't capitalize after" entry box and then click Add. Click OK to close the dialog box and record your entry. When you get back to AutoCorrect, click OK to close the dialog box.

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Using AutoCorrect To Insert Symbols
Many of us occasionally need to use Greek letters as mathematical symbols. An easy way to insert these letters is to use Word's AutoCorrect feature. Let's say we want to use the Greek letter tau.

Open a blank document in Word and type in
t
and then press Enter. Now, select the t, click the arrow at the right side of the Font list, and choose Symbol from the list. This will turn the t into a tau symbol. Select the tau symbol and choose Tools/AutoCorrect. When AutoCorrect opens select the "Formatted text" radio button. You should now have the tau symbol in the "With" entry box. Click in the 'Replace' entry box and type in
tau
then press Enter twice. From now on, when you type in tau, Word will replace it with the tau symbol.

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Getting Word To Do A Summary
Did you know that Word can create a summary of your document for you? Although the summary may not be perfect (software isn't really intelligent), it will provide you with a good starting point. You can edit the Word-generated summary to create a good summary.

To create a summary, open a document and choose Tools|AutoSummarize. When the AutoSummarize dialog box opens, click the type of summary you want and then click OK.
Select type of summary you want to apply. For example, you can click "Create a new document and put the summary there." Click OK to continue. A new document will open and display your summary. You can edit the summary, and then save it under any name you choose.

You'll need to check the different forms of AutoSummarize to get a feel for how they work. Note that it's very unlikely that Word will create just the summary you need--the odds are good that you'll need to do some editing.

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Word's Formatting Marks
Word's formatting marks are not displayed by default. However, you might want to consider displaying them to help you better see the structure of your documents. For example, with all the formatting marks displayed, you can see how many spaces there are between words, you can see the paragraph marks, and you can see the tabs.

To turn on the formatting mark display, choose Tools/Options. When the Options dialog box opens, click the View tab. Under "Formatting marks" select the check box labeled "All." Or you can select only those check boxes that represent the marks you want to see. After you make your selection, click OK to close the dialog box.

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Using A Line Break In Word
Suppose you're typing along and you really could use a break in the text. The problem is if you press Enter, you'll get a paragraph break. But, if you want to start a new line and don't want to start a new paragraph, you can just use a line break. To do this, just press Shift + Enter. Now you can start a new line in the same old paragraph.

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Word Ruler Tip
Sometimes the Word ruler is handy to have on the screen. But 99 percent of the time all the ruler does is take up screen real estate. So, we like to keep the ruler turned off. However, for those times we do need to see the ruler, we just move the mouse pointer near the bottom edge of the toolbar (where the ruler would be if the ruler were there) and the ruler appears. To turn off the ruler, choose View/Ruler. You can turn it back on the same way--it's a toggle command.

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Opening A Registered File With A Different Program
Many programs register the file extensions they use for their files. Microsoft Word, for example, registers .DOC as the default file extension for Word files. When you double-click a file with a .DOC extension, the file automatically opens in Word. Sometimes, however, you want to open the file in a program other than the one it's registered to. You can do this quickly by selecting the file in Windows Explorer, then pressing and holding the Shift key while you right-click the file. Select Open With from the context menu and choose the program you want.

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Generating Test Text in Word
When you need to type some text into a Word document for test purposes, don't waste your time--let Word do the job for you. Let's say that you would like to type in a single four-sentence paragraph. Just click at a blank line in your document, type =rand(1,4) and press Enter. Word will automatically type:

The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.

The first number inside the parentheses is the number of paragraphs and the second number is the number of sentences in each paragraph. So, for 22 paragraphs of 22 sentences, you'd enter =rand(22,22).

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Remove Shortcut Identifiers
All shortcuts have that little curved arrow and the words: 'Shortcut to…' along with the icon to whatever program you want to run. You can remove the arrow and the words using Microsoft's TweakUI. If you don't have a copy of TweakUI, you can download it from Microsoft's Web site (link below).

Click on the Explorer tab and uncheck the 'Prefix Shortcut to' option, and select 'None' for the arrow. This is a global change, so your computer will hum and whir for a moment while it makes the changes.

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Using The Office 2000 Shortcut Bar
If you're accustomed to Office 97, you have probably noticed that the Office Shortcut Bar doesn't appear on the screen by default in Office 2000. If you always liked the Shortcut Bar and want to use it, click Start/Programs/Microsoft Office Tools and click the Microsoft Office Shortcut Bar option. At this point the Shortcut Bar dialog box appears on screen asking if the Office Shortcut Bar should be started whenever Windows starts. If you want this to happen, click Yes; otherwise click No.

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Previewing Web Pages In Word
When you create Web pages in Word (and many people do), you don't have to leave Word and run a browser to see how your Web page looks. All you have to do is choose File/Web Page Preview. This will cause your default browser (whether it's Internet Explorer, Netscape, or something else) to open with your current page loaded.

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Window Off the Screen
If you want to pull down any window control menu, you can either right-click at the very top of the window where the window's title is located, or you can hold down the Alt key and press the space bar.

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Sparkling Text In Word
If you create documents that people will read on the computer, you can add a bit of spice to your text. Open a Word document and select some text. Now, choose Format/Font. When the Font dialog box opens, click the Text Effects tab. Now, click one of the text effects--Sparkle Text, for example. Now click OK to close the dialog box and apply your selection.

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Using Word's Autoshapes
You know you can insert drawings into Word documents, but why not check out AutoShapes to see what they have to offer. First of all, you'll need the Drawing toolbar. If it isn't visible, choose View/Toolbars/Drawing. In the Drawing toolbar, click the AutoShapes button to expand the menu. In Basic Shapes, you'll find a happy face, a heart, a lightning bolt, and other potentially useful shapes. All you have to do is select the shape you want to use and then draw it with the mouse. You can now use the mouse to resize your drawing and to move it into a new location.

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Entering User Information In Word
To enter a user name in Word 2000, choose Tools/Options. When the Options dialog box opens, click the User Information tab. Now, enter your name, etc. and then click OK to close the dialog box and record your new entry.

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Spell Check Your Word Headings
When you spell check a Word document, you may find that the headings don't get checked. To correct this, run Word and choose Tools/Options. When the Options dialog box opens, click the Spelling & Grammar tab. If you use all uppercase letters in your headings, make sure you deselect the check box labeled "Ignore words in UPPERCASE" and click OK to close the dialog box.

If this doesn't solve your problem, click on one of your headings and then choose Format/Style. When the Style dialog box opens, click Modify. In the Modify Style dialog box, select the check boxes labeled "Add to template" and "Automatically update" and then click Format and choose Language from the list.

With your language selected, look to see if "Do not check spelling or grammar" is selected. If it is, deselect it and click OK. Back in Modify Style, click OK to close the dialog box. In Style again, click Apply to apply your new setting and close the dialog box.

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Changing The Word Font Size
There is a very easy way to change the font size in a Word document. All you have to do is select the text you want to change and then press Shift + Ctrl + < (less-than sign) to make the font smaller and Shift + Ctrl + > (greater-than sign) to make the font size larger.

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Quickly Changing Case In Word Documents
Suppose you've just finished writing a paper for school in Word 2000, when you notice that some of your capitalization is incorrect. You can select the word and choose Format/Change Case and go from there. But, if you'd rather not use the mouse, you can simply click inside the word you want to change and press Shift + F3. Each time you press Shift + F3, Word will move to a new case type. Just keep pressing the key combination until you get the one you want.

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Important File On Disk
Do you have an important file in a crowded folder that you would like to access quickly without having to scroll past the other files? It's easy to set this up. While in Explorer, rename the file so that the first character is an underscore _. That's the character that pops up when you hold down the shift key and press the button directly to the right of the "0" on a standard keyboard.

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How To Repeat Find In Microsoft Word
Suppose that you want to use Find to locate all occurrences of a particular word. You press Ctrl + F to open the Find and Replace dialog box and type in your word. Then you click Find Next and locate one occurrence of your word. You close the Find dialog box, but later on, you want to find another occurrence of the same word.

One way to do this is to click the blue double-down arrows on the vertical scrollbar. If you want to search backward rather than forward, click the blue double-up arrows.

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Dragging Word Text With The Right Mouse Button
If you select text in Word 2000 and then use the mouse to drag it to a new location, the text moves to that new location and it no longer exists at the original location. However, if you use the right mouse button to drag selected text to a new location, Word will open a menu offering you some choices. You can move the text, copy the text, create a hyperlink, or just create a link.

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Inserting a header/footer in a Word document.
Select View followed by Header and Footer. From there you should be able to enter page numbers, page titles and a variety of other things.

Inserting page numbers without going through the header/footer routine.
This can be done by selecting Insert followed by Page Numbers. From there you can select the type of page numbering and location where it should be placed.

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Get quick Formatting info in Word
You can get instant information about the formatting of any text or graphic in a document.
To perform this trick:

Press <Shift> + <F1>, which turns the mouse pointer into a question mark with an arrow.
Click on the text or graphic in question to call up a box showing formatting information.
After pressing b>, click on any command, icon, toolbar, or other feature on Word's window to see a description of that item. Just press <Esc> to return the mouse pointer to its normal function.