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Residence Requirements Residence at the University is required for each advanced degree and is completed through the accumulation of Residence Units during the autumn and spring terms. The Residence Unit, rather than registration for individual courses, provides the basis for tuition charges. Two Residence Units are required for the Master of Arts degree and six Residence Units, including the two for the M.A. degree, are required for the Master of Philosophy degree. The residence requirement for the Doctor of Philosophy degree is satisfied by the six Residence Units earned for the Master of Philosophy degree. An M.A will be awarded in the Fall of the third year of study to those students who have completed 2 full satisfactory calendar years of study. This requirement includes completion of the Qualifying Exam Part II and satisfactory research performance. Students must complete all academic requirements, as well as residence requirements, within four consecutive terms for the M.A. degree (except in designated part-time M.A. programs described under Master of Arts Degree, below) within four calendar years for the M.Phil. Degree, and within seven calendar years for the Ph.D. degree. A student transferring with the M.A. degree, or the equivalent, from another university must, if granted standing, complete all the requirements for the M.Phil. degree within no more than three years and all the requirements for the Ph.D. degree within no more than six years. The student must have satisfied the academic requirements in force at the time a degree is awarded. Accordingly, if the student takes more than the normal time to complete requirements for any degree, he or she may be required to satisfy increased or changed requirements.  Continuous Registration Continuous registration until completion of all requirements is obligatory for each degree except for requirements completed extra muros (see Doctor of Philosophy Degree, below). After completing the appropriate number of Residence Units, students are required to register for Extended Residence for any term in which (a) they hold a fellowship of University appointment or (b) they are completing a degree requirement such as course work, language or qualifying examinations, deposit of an essay, or the defense of dissertation. Students who neither hold a fellowship or a University appointment nor are completing a degree requirement can satisfy the continuous registration requirement and maintain their status as graduate students by registering for Matriculation and Facilities, which allows them to make use of various University facilities. (Exception: a student may defend a dissertation or deposit an essay while registered for Matriculation and Facilities if registered for a Residence Unit or Extended Residence in the immediately preceding term. However, any student holding a fellowship or University appointment must register for Extended Residence for th at term.) Students are exempted from the requirement to register continuously only when granted a leave of absence. Leave of Absence A student who must interrupt studies for a compelling reason – for example, sustained ill health – may be granted a leave of absence for a stated period, usually not to exceed one year. During the period of leave, a studen t may not use University facilities. Forms requesting leaves of absence may be obtained in the Office of Student Affairs, 107 Low Memorial Library. If a leave is granted, the fact is entered on the student’s permanent academic record. The period of a leave of absence is not counted as part of the time allowed for the completion of degree requirements. Students on leaves of absence may be eligible to defer payment of University loans and National Direct Student Loans. Consult the Office of Student Affairs, 107 Low Memorial Library, for further information. Readmission A student who leaves the University without obtaining a leave of absence, or who fails to pay the Matriculation and Facilities fee, is not usually readmitted. The special approval of the Dean, contingent upon the merits of the student’s request and the recommendation of the department, is required for readmission. If a student wishes to apply for readmission, he or she must submit the application to the Graduate School of Arts and Sciences Office of Student Affairs at least four weeks before the first day of registration for the term in which he or she wishes to resume studies. If readmitted, the student becomes subject to all current requirements, as interpreted by the Dean to fit the student’s case. Because an unauthorized absence does not relieve a student of the obligation to register continuously until the completion of all degree requirements, readmitted students are also required to pay the Matriculation and Facilities fee for each term of absence after June 1972, ordinarily for a maximum of eight terms. (Students who are absent for more than eight terms and who continued to work toward the degree during the entire period are liable for additional payment.) Termination A satisfactory rate of progress toward a higher degree is required at all times. A department or doctoral program subcommittee has an absolute right to terminate a student’s candidacy at any time for academic reasons, or t o deny the student readmission. Advanced Standing Advanced standing is limited to students who, upon entrance to the Graduate School, have completed the requirements for either an appropriate M.A. degree or the equivalent, or an appropriate professional degree, at Columbia or elsewhere. On the basis of such work a maximum of two Residence Units may be accepted for credit toward the M. Phil. and Ph.D. degrees. Usually, work is accepted for credit when a) it has contributed directly and substantially to the fulfillment of t he requirements for the M. Phil. and Ph.D. degrees and b) it meets departmental standards. Students granted advanced standing under the foregoing provisions are not eligible to receive the M.A. degree from Columbia. Exceptions to the regulation on advanced standing may be granted for students who transfer from other graduate programs within Columbia University. Such students may offer a maximum of 30 points in fulfillment of no more than two Residence Units, provided that the candidate does not offer the courses toward another degree. No more than one such Residence Unit may be credited toward the M.A. degree and no more than one toward the M. Phil. and Ph.D. degrees. Students transferring from institutions outside of Columbia who have not completed an appropriate M.A. degree program or the equivalent, or an appropriate professional degree, are not eligible for advanced standing. Doctor of Philosophy Degree The degree of Doctor of Philosophy is the highest that can be achieved by a course of study in the University. Every student who wishes to earn the Ph.D. degree must have earned the M. Phil. degree at Columbia, and must fulfill satisfactorily the requirements of the Graduate School and of the department. The student must prepare a dissertation embodying original research, successfully defend it in a final examination before a committee of the faculty, appointed by the Dean of the Faculty of the Graduate School of Arts and Sciences, and submit the required number of approved copies to the Office of the Dean for deposit in the University library. The student is responsible for distributing copies of the dissertation at least three weeks before the defense. Once the thesis has been completed and initially revised to the satisfaction of the faculty advisory committee (which generally will form the core of the defense) the student's faculty advisor arranges the thesis committee and the date of the defense. The advisor informs the department Administrative Coordinator of the composition of the committee and the date and time so that the University Administration (i.e. Dissertation's Office) can "formally" notify each member of the Thesis Defense Committee. A student must be registered for a Resident Unit or for Expended Resident Unit for the term in which the dissertation is defended. Exception is made for a student registered for a Resident Unit of an Extended Resident Unit in the term immediately preceding the term in which he or she defends and for a student returning from a leave of absence for a defense who was registered for a Resident Unit or for an Extended Resident Unit in the term immediately before beginning the leave. In both exceptional instances, the student may defend while registered for Matriculation and Facilities. |
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