--
 

Chess Club Constitution

Article I: Name
The name of this organization shall be the ‘Columbia Chess Club’, or ‘Chess Club’ for short.

Article II: Purpose
The purpose of Chess Club is to bring chess playing opportunities to the Columbia community.

Article III: Affiliation
Chess Club promises to fully satisfy all requirements and to conduct all of its programs in accordance with the procedures and guidelines recommended by the governing bodies at Columbia University.

Article IV: Membership
Section 1: Membership in this club shall be open to individuals in good standing with Columbia University and who possess an interest and commitment to chess.

Section 2: Chess Club shall not discriminate its membership or participants on the basis of race, color, religion, sex, or national origin.

Article V: Officers
Section 1: The Officers of this club shall be a President, a Vice President, a Secretary, a Treasurer, and a Webmaster, as provided by the Bylaws, and any other position the club sees fit.

Section 2: A person may not hold two elected offices at the same time. In the event that a person is elected to two offices, he or she must choose to occupy one office and the runner up shall occupy the vacant office.

Article VI: Amendments
This Constitution may be amended at an announced meeting of the club if agreed by two-thirds of the active members voting, provided that the Executive Board shall have recommended the amendment, and provided notice to the membership of the proposed change.

Bylaws to the Constitution of Chess Club

I. Fiscal Year
Fiscal year shall begin on the first day of August.

II. Meetings
1. Regular meetings of the Chapter shall be called weekly beginning with the academic year during regular school sessions.

2. Other meetings of the Chapter may be called by:
a. Order of the President
b. Request of the Executive Board
c. Request of at least five members of the Chapter; five days notice of such meetings shall be given.

3. Meetings of the Executive Board shall be held by:
a. Order of the President
b. Call of the members of the Executive Board; except when required by urgency (as decided by the President), at least five days notice of such meeting shall be given.

III. Election of Officers
Officers of the chapter shall be elected during the week preceding the last regular meeting at the end of the school year. Those elected will take office with the beginning of the following fall session. Only those who have attended at least half of the events of the calendar year shall vote.

A majority of votes cast shall constitute an election of office. If the majority is not achieved, a run-off election between the two candidates receiving the highest number of votes shall be held. The candidate receiving the highest number of votes in the run-off election shall be considered elected for office.

Nomination (self or otherwise) to offices of the Chapter shall be conducted during the week prior to the last regular meeting at the end of the year and shall be announced at that Meeting.

IV. Duties of Chess Club Officers
President:
a. Responsible for overseeing and enforcing the duties of other executive officers and to assume the duties of another officer in the case of a temporary absence or vacancy.
b. Call and preside over all executive board and general body meetings.
c. Serve as a representative of Chess Club at all University meetings.
d. Act as Chess Club’s chief contact with faculty and other student organizations.

Vice-President:
a. Perform the duties of the President if absent.
b. Responsible for the general activities, such as information sessions and other events.
c. Assist President when it is needed.

Secretary:
a. Keep records of all executive board and general body meetings.
b. Maintain a list of active memberships.
c. Maintain an email list in association with the webmaster.
d. Take attendance quickly and efficiently, and keep permanent attendance records.
e. Responsible for maintaining all routes of communication with members.

Treasurer:
a. Maintains records of all business transactions of the chapter.
b. See that the chapter develops a yearly budget of income and expenditures.
c. Submit all event approval forms to Office of Student Activities.
d. Attend all treasurer workshops if necessary.

Webmaster:
a. Responsible for maintaining the club web site.
b. Responsible for keeping an active email list in association with the secretary.

Other elected or appointed offices and positions may be added to this list.

V. Impeachment of a Club Officer
In the event that a club officer is believed to not be adequately fulfilling the duties as described in section IV, that club officer can be removed from his or her position through agreement by the remaining club officers. The impeachment requires a vote by 3/5 of the existing chess club board.

VI. Amendments
Amendments to these Bylaws may be proposed at any regular meeting of the chapter and shall be considered at the next meeting. The membership shall be informed of the proposed changes and the stated reasons for these changes.
Approval of amendments shall be by a vote of two-thirds of the active members voting.