Items that need replacement are identified through Lost/Missing Lists or through searches for items reported as missing by patrons. Procedures for decisions to replace or not replace items vary from library to library. For the following procedures, it is assumed that the library has completed the appropriate search and has made the decision to replace the item. Missing items which are not replaced should be withdrawn.

If a significant portion of the set/serial is missing and/or in poor condition, search for a replacement. If none is available, search for microfilm. If only one or two volumes are missing, and the rest of the serial/set is in acceptable condition, the options include searching for replacements for the missing volumes only and making preservation photocopies of the missing volumes only from a borrowed copy.

If the volume is more than 5 years old, it is usually difficult to obtain a replacement copy through the vendor or publisher. Purchasing commercially available microfilms, producing photocopies, or microfilming from a borrowed copy, will be other alternatives.

Search in print catalogs and other special subject catalogs as suggested by the library selector.

1. If a replacement is found, submit an order for the replacement.

   1. Check the box called "REGARDLESS" who has a copy, accept."

      and/or

   2. Check the box called "REPLACE" and type or write the call number of the item being replaced.

   3. Attach a CLIO printout of the item to be replaced to the order, if available.

   4. Bring up the item record in CLIO and either withdraw or charge to a replacement pseudopatron, depending on local procedure.

   5. Route the order to MAS.

2. If the item is not in print, follow procedures for obtaining a replacement from an out of print vendor or if the decision is to end the replacement search, withdraw the item.