-- Withdrawing all volumes of a serial

-- Withdrawing all volumes of a monographic set

NOTE: The ITEM ID is sometimes available on D115 forms and is routinely available on CLIO-generated search lists.

1. Discharge the item from any known pseudopatron charge following CLIO Manual procedures. If, in any of the subsequent steps, an item not known to be charged is found to be charged, discharge it before proceeding with the withdrawal.

2. Determine whether a copy holdings record exists for the copy to be withdrawn. To do this, search CLIO by call number.
   1. If a copy holdings record exists -- Determine whether a copy statement exists for the copy to be withdrawn.
      1. If a copy statement exists for the copy to be withdrawn:
         1. Withdraw any linked item records present for the volumes being withdrawn following CLIO Manual procedures for withdrawing an item record.

         2. Deactivate the copy statement for your location in CLIO, following CLIO Manual procedures for deactivating a copy statement.

         3. Follow DCMM procedures for correcting volume holdings information.

         4. If the last active copy statement for your location is deactivated:
            1. Pull the shelflist card and any cards in the public catalog.

            2. Determine whether the withdrawal is for a monographic set or a serial.
               1. If the withdrawal is for a monographic set -- Send the shelflist card or main entry card or a photocopy marked withdrawn to MSP, 320 Butler Library, Attn: Withdrawals.

               2. If the withdrawal is for a serial -- Send the shelflist card or main entry card or a photocopy marked withdrawn to SPS, 320 Butler Library, Attn: Withdrawals.

            3. If your department maintains a card file of withdrawals -- File the shelflist card in this file.

      2. If a copy statement does not exist for the copy to be withdrawn -- Withdraw the volumes manually as if no copy holdings record exists (follow the steps below).

   2. If no copy holdings record exists:
      1. Withdraw the copy on the manual shelflist card. First, determine from the shelflist card whether the copy to be withdrawn is the last copy for your location.
         1. If the copy is not the last copy for your location -- Annotate the shelflist card to reflect the withdrawal.

         2. If the copy is the last copy for your location -- Follow the steps in II.B.1.a.(4) above.

      2. Follow steps II.C. and II.D. below.

3. Determine whether any unlinked item records exist for the item(s) to be withdrawn. To do this, search CLIO by call number.
   1. If any unlinked item records exist -- Withdraw them following CLIO Manual procedures for withdrawing an item record.

   2. If no unlinked item records exist -- No further action is necessary.

4. If any of the items to be withdrawn are in hand -- Stamp them as withdrawn, desensitize them, and send them to Gifts and Exchange.