• rebarcoding bound items when barcodes are damaged or removed during binding

• barcoding items when expected barcodes are not present

• rebarcoding items when barcodes won't scan properly

From time to time, items are received in departmental libraries without barcode labels or with labels that have been damaged during the binding process. A barcode is damaged if any part of the barcode is missing or unreadable. If an item is received that should be barcoded or that has a damaged barcode label, follow the procedures outlined below.

1. Remove or deface the damaged barcode label, if present.

2. Affix a new barcode label to the item, following procedures in the Barcoding Placement document.

3. Follow CLIO Manual procedures for rebarcoding an item in order to enter the new barcode number into the item record.

If multiple copies for your location are present on the copy holdings record, it is necessary to determine which copy has been assigned the missing or damaged barcode label. There are three ways to do this:

1. Match the copy number on the item to the copy number (if present) in the copy statement in the copy holdings record.

2. Retrieve other copies and determine which item record has an ITEM ID corresponding to the missing or damaged barcode label.

3. Check the gutter of the item in hand for the cataloger's initials and date. Display the copy holdings record and find the copy statement with the same initials. If a copy statement lacks cataloger's initials, they may be present in the 950 field in the $f subfield in the bibliographic record. Example: 950/2 $1 leh $f iw 90/08/17. Also, compare the date in the gutter of the item in hand with the date in the $d subfield of the copy statement.