Omeka Gallery Planning Checklist
For new galleries / exhibitions being created using the Omeka software tool
rev. 4/24/2010 Return to index ...
 A. At least 3 months before launch: Check
NB: Shorter planning and implementation timetables may be feasible for urgent projects or for projects being proposed during periods of low scanning demand in PRD.
  1. Check with Copyright Advisory Office to determine rights status of all items, clear rights if necessary, and determine appropriate rights labeling at the gallery or item level.

  2. Submit completed Gallery Planning Form (doc / pdf) to newproject@libraries.cul.columbia.edu (Gertz, Davis, Blitz) to notify Pres & LDPD about nature, scope and timing of the project.

  3. Contact Director, Preservation and Digital Conversion Division (Janet Gertz):
    1. Establish item identification / file naming scheme
    2. Discuss conservation requirements for any extremely fragile material; schedule work with conservator if needed
    3. Discuss any special digital scanning / photography requirements (e.g., multimedia objects, which may require longer lead time.)

  4. Contact Digital Projects Coordinator, LDPD (Robbie Blitz), to review metadata options.  [Sample metadata from previous projects will be posted for informational purposes.



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 B. At least 2 months before launch:  
  1. LDPD sets up new gallery in Omeka, so metadata input into Omeka can begin.  
  2. Curator provides all objects to be digitized to Assistant Director, Preservation Reformatting Department, PRD (Emily Holmes), and digitization begins.

 
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 C. At least 1 month before launch:  
  1. Digitization complete; LDPD loads digitized images into Omeka
  2. Curator selects Omeka template, organizes & lays out gallery
  3. If problems arise, curator consults with Digital Projects Coordinator or Ass't Dir., PRD.

 
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 D. Launch:  
  1. Curator reviews and double checks all images and metadata
  2. Curator contacts Digital Projects Coordinator to move online gallery into production.

 
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