Columbia Working Documents
for the  
"Greene & Greene Virtual Archive"
A joint project of The Gamble House/USC,
UC Berkeley and Columbia University

Greene and Greene Virtual Archives
Implementation Meeting
Action List
February 5, 2001

Ted Bosley:

1.� Project Greene and Greene projects (jobs) naming convention; divide list into � and send one each to Lowell, Scheid, Parks, and Bosley.
2.� Send USC imaging standards (if they exist) to Nelb.
3.� Decide database management software for G & G Archives and decorative arts.
4.� Send potential date format to Nelb (circa, date spans, etc.) by March 1, 2001.
5.� Send Virtual Archives product ideas to Nelb by March 1, 2001.
6.� Send book on disc to Lowell, Parks, Scheid for use in project write-ups.
7.� Talk to Wayne Shoaf about USC licensing.
8.� Obtain URLs for USC images.
9.� Register domain name �Greene and Greene� for web site.
10.� Check to see if USC already has a Mr. SID users license.
11.� Ask Robin Chandler if CDL will support virtual archives �pretty view�, not just inventories.
12.� Set up internal project management web site.
13.� Make image choices at Berkeley, Huntington, Avery.
14.� Develop naming convention for decorative arts materials (check with Rick Reinhart for standards).
15.� Send Moving Theory into Practice to Lowell, Scheid, Parks.
16.� Start to assemble biographical and other Greene and Greene front piece information for web site.
17.� Confer with Scheid re:� cataloguer position.
18.� Revise client name authorities from Avery list when necessary and send to all.
19.� Interview Project Manager prospect in LA with Scheid.
20. Do test with database by inputting a variety of decorative arts records.� Send to Alvin.

Parks et al:

1.� Decide imaging vendor.
2.� Decide database management software.
3.� Send Virtual Archives product ideas to Nelb by March 1, 2001.
4.� Prepare � of project write up after receipt from Bosley.
5.� Send client name authorities to Bosley.
6.� Check on Mr. SID license at Columbia.
7.� Import subjects for use in added entries authority.� Send to all.
8. Send potential date format to Nelb (circa, date spans, etc.) by March 1, 2001.
9.� Do new cataloging on photos and archival items.
10.� Send Aviador Manual to Lowell, Bosley, Scheid.
11.� Scan images using OAC and Columbia imaging standards.
12.� Send images to Ted for selection.
13.� Sent CLIO URl to all participants for access to MARC VM records.
14. �Send budget and other financial info to Judy Benda at Gamble House.
15.� Send copyright letter to Greenes.� Make sure receive signed permission before images go up on web site.
16.� Do test with database by inputting a variety of records.� Send to Alvin.
 

Waverly Lowell:

1.� Hire project manager.
2. Send potential date format to Nelb (circa, date spans, etc.) by March 1, 2001.
3.� Send Virtual Archives product ideas to Nelb by March 1, 2001.
4.� Send Descriptive Metadata elements with examples as discussed 1/31/01 to all participants (check with Nelb if need list).
5.� Send budget and other financial info to Judy Benda at Gamble House.
6.� Prepare � of project write up after receipt from Bosley.
7.� Get lap top for Project Manager.
8.� Send Project Manager to School for Scanning and EAD workshop.
9.� Follow up on copyright letter to Greenes�Make sure receive signed permission before images go up on web site.
 
Rick Reinhart:

1.� Send MOAC Standards to all participants. (This was done last week).
2.� Send Virtual Archives product ideas to Nelb by March 1, 2001.
 

Anne Scheid:


1.� Hire cataloguer.
2.� Interview Project Manager prospect in LA with Bosley.
3.� Send Virtual Archives product ideas to Nelb by March 1, 2001.
4.� Review G & G Archives Collection arrangement with Nelb by March 1, 2001.
5.� Prepare � of project write up after receipt from Bosley.
6.� Do test with database by inputting a variety of records.� Send to Alvin.
7.� Participate in EAD training.
8. Send potential date format to Nelb (circa, date spans, etc.) by March 1, 2001.
 

Alvin Pollock
1.� Put together derivative mock-up with different sizes and image types.
2.� Send Virtual Archives product ideas to Nelb by March 1, 2001.
3.� Provide targeted information for Access database.
 

Merrilee Proffitt:

1.� Send Virtual Archives product ideas to Nelb by March 1, 2001.
2.� Send MOA II DTD (This was done on 2/1/01).
3.� Obtain 13� and 6� cm/inch scale plus grey scale plus color bar from Dan.�� Send to Parks and Scheid.
 

Tawny Ryan Nelb:

1.� Send budget and other financial info to Judy Benda at Gamble House.
2.� Discuss G & G Archives Collection arrangement with Scheid.
3.� Send EAD training information to Bosley.
4.� Determine Getty point person for AAT; send to participants.
5. Check with Robin Chandler about completion of database management manual.
6.� Get photo scale place standard from SPNHC.� Send to participants.
7.� Assemble list of product ideas from all participants.� Collate and send to
all participants.
8.� Send new contact list with up-date for Steve and Robbie.
9.� Collate date format information from participants and send to all participants.

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