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Columbia
Working Documents for the "Greene & Greene Virtual Archive" A joint project of The Gamble House/USC, UC Berkeley and Columbia University |
Current Columbia Tasks, 4/19/2001
Metadata Preparation | EADMaker Review | Columbia Finding Aid | Images | Communication
| 1. | Metadata Preparation | Status |
| 1.1. | Extract RLIN G&G metadata and experiment with output formatting options (e.g., delimited, MS Access, HTML, Excel) (Bertchume, Davis) | Completed, 4/12/01 |
| 1.2. | Evaluate extract and develop spec for 4
versions of file: a) imaging vendor operational metadata/documentation (Bukowy) b) contribution to G&G project database (Parks, Blitz) c) use internally for EAD preparation, etc. (Parks, Blitz) d) image selection Access spec for annotation template for Ted Bosley (Parks, Blitz) |
In progress, 4/19/01 In progress, 4/19/01 In progress, 4/19/01 Need by 6/18 |
| 1.3. |
Clean up G&G records in RLIN as needed (Parks, Blitz) |
In progress 4/19/01; expected by first week of May |
| 1.4. | Catalog photos and other project-related materials in RLIN VIM, etc. (Parks, Blitz) | In progress, 4/12/01; target date is 6/18/01 |
| 1.5. | Download any new or changed RLIN records into CLIO (Parks, Blitz) | Pending discussion with Gary, 4/19/01 |
| 1.6. | Document any RLIN-to-CLIO record splits (Parks, Blitz) | In progress |
| 1.7. | Re-extract G&G metadata & re-output to mdb & html (Bertchume) | |
| 1.8. | Determine the format of image links to be included in data contributed to Project, and generate in metadata (Bertchume, Witte, Davis) | Robbie to provide SPD with relevant bkgnd |
| 1.8.1. | Create input template in MS Access for Ted Bosley to do image selection when he is here 6/18/01 (Bertchume) | Awaiting spec from Parks |
| 1.8.2. | MMF: Add code/value to schema to indicate selection for project? (Davis, Bertchume) | |
| 1.9. | Provide full CU G&G metadata to G&G Project Coordinator in format to be negotiated (Bertchume, Davis) |
| 2. | EADmaker Review & Testing | Status |
| 2.1. |
Make EADmaker available to Avery, LSO, Preservation over the network to review for use in this or related projects (Davis, LSO) |
Completed, 4/9/01 |
| 2.2. | Determine feasibility of loading RLIN data into EADmaker (Davis, Bertchume) [NB: Not currently feasible; may be feasible after EAD/MARC loaders have been prepared by Berkeley in several months.] | Completed, 4/10/01 |
| 2.4. | Determine feasibility of creating real-time views (Access reports) of EADmaker data for operational use (Davis, Bertchume) | On hold pending outcome of 2.2 above |
| 2.5. | Perform detailed analysis of whether EADmaker could be developed as front-end or component of MMF (Davis, Bertchume, Wolven, LSO) |
| 3. | Columbia G&G Local Finding Aid | Status |
| 3.1. |
Obtain & install XMetal in Avery & LSO (includes configuring with EAD DD & appropriate style sheets) (LSO) |
In progress 4/12/01 |
| 3.2. | Convert & reformat G&G RLIN metadata into EAD-like document structure (Bertchume/Davis/Blitz) | |
| 3.3. | Load G&G extract into XMetal and finish up finding aid creation (Blitz, Parks) | |
| 3.4. | Convert finding aid into HTML & publish to LibraryWeb (with all image links) |
| 4. | Image Digitization | Status |
| 4.1. | Investigate MrSid licensing and technical requirements (Davis, Millman) | In progress, 4/12/01 |
| 4.2. | Determine which G&G project drawings should be rescanned to highlight on web site (Parks, Giral) -- now via BP customer order | Expected 4/24/01 |
| 4.3. |
Complete, circulate & send out RFP; select vendor; establish timetable for deliverables (Bukowy, Giral) |
Expected first week of April |
| 4.4. | Provide metadata/accession number listing to vendor (Bertchume, Bukowy) | |
| 4.5. | Digitize ca. 400-500 photographs in-house (color transparencies & bw prints) ; use same Access DB template as for outside vendor. |
| 5. | Project Communication / Collaboration | Status |
| 5.1. | Make available on web Columbia G&G metadata and technical specs for review by other project participants (Davis) | In progress, 4/12/01 |
| 5.2. | Spec out & generate name and subject lists to share with partners as possible project authority files/thesauri (Blitz, Bertchume) | Spec completed 4/12/01; pending GB action |
| 5.3. |
Send Columbia metadata specs/ format for dates/date spans to partners (Davis) |
Columbia
Libraries  Digital
Program |
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Last revision:
12/19/02
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